Okaloosa County BOCC — 2013 meeting #1141 (date undetermined) — HDR CEI scope — reading text

ONE COMPANY | Many Solutions © June 24, 2013 a ENO, Jason T. Autrey, P.E.. County Engineer ~ Okaloosa County Public Works "1759 S, Ferdon Blvd — ‘Crestview, FL 32536. Contract No.: C06- 1346 PW Task Order No. 67, County; == Okaloosa, Florida. RE: | Matler Park Boat Ramp Parking and Outdoor Exhibit Atea’. Fee Proposal Deat Mr. Auttey, Tn conjunction with the Marler Park Boat Ramp Parking and Outdoor Exhibit Atea ptoject, HDR is requesting Task Order No. 67 for.a ‘Not to Exceed’ amount of $75,834.50. This . Task Order will cover the expenses needed to provide Okaloosa County with Construction 7 Inspection and Engineering (CED for the above mentioned Project If you have any questions.or comments, please contract me at 850.459.6361. = Sincerely, | plang James R. VanSteenburg Jr Senior Project Engineer HDR, Inc. o . od [Pag CH 3s A fy a, : i, fs k 7 7 aT ven " -, BEPC rpm — aly wt be TASK ORDER APPROVAL FORM CONTRACT #: C06-1346-PW. TASK ORDER #: 67 TASK ORDER AMOUNT, $75,834.50 OFFERED BY CONSULTANT: HDR Engineering, Inc. FIRM’S NAME John Wimberly, P.E. aN im PRINTED NAME Ps H | a Sl ATURE Vice President June 24, 2013 TITLE DATE RECOMMENDED FOR APPROVAL . (Department Director) APPROVED BY OKALOOSA COUNTY - (Per Purchasing Manual) ~ e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e Inexcess of $50,000 approved by the Board. SIGNATURE Public Works Director PURCHASING DIRECTOR TITLE DATE DATE COUNTY ADMINISTRATOR (if applicable) DATE CHAIRMAN (if applicable) DATE 1.0 2.0 3.0 4.0 EXHIBIT “A” SCOPE OF SERVICES PURPOSE: This scope of Services describes and defines the Construction Engineering, Material Testing and Inspection (CEI) services; which are required for contract administration, inspection and materials sampling and testing for the County’s Marler Park Boat Ramp Parking and Outdoor Exhibit Area project. For the Consultant, Sub-consultants and Sub-contractors to provide the Services outlined in the Scope of Setvices; they must be pre-qualified by the Florida Department of Transportation (FDOT) in the following Workgroup type(s): Workeroup Description 10.1 Roadway Construction Engineering Inspection SCOPE: The Consultant shall be responsible for providing services as defined in this Scope of Services, County requirements and standards and referenced FDOT manuals and procedures. The Consultant shall exercise their independent - professivualy judgment. is performing. their obligations and responsibilities. On a single Construction Contract, it is a conflict of interest for a professional firm to teceive compensation from both the County and the Contractor either directly or indirectly. The scope of work includes constructing a new access road from Santa Rosa Blvd. to Marler Park Boat Ramp and the construction of a ne Outdoor Exhibit Area adjacent to the Convention Center. LENGTH OF SERVICE: The Consultant’s services for this project shall begin upon receipt of a Notice to Proceed from the County. The Agreement shall commence on the date that the Parties have executed the Agreement and shall continue for a term of two hundred and forty (240) days, unless terminated earlier in accordance with Article 10.0 of the Agreement. DEFINITIONS: 4.1 County: Okaloosa County Board of County Commissionets / Okaloosa County Public Works Department 4.2 Engineer of Record: The Engineer noted on the Construction plans as the responsible person for the design and preparation of the plans. 4.3 Consultant: The Consulting firm under contract with County for administration of the Construction Engineering and Inspection services. 5.0 6.0 4.4 Agreement: The Agreement between the County and the Consultant setting forth the obligations of the patties thereto, including, but not limited to the performance of the work, furnishing of services, and the basis of payment. 4.5 Resident Compliance Specialist: The employee assigned by the Consultant to oversee project specific compliance functions. 4.6 Contractor: The individual, firm or company conttacting with the County for performance of the construction project or furnishing of materials. 4.7 Construction Contract: The written agreement between the County and a construction contractor setting forth the obligations of the parties thereto, including but not limited to the performance of the work, furnishing of labor and materials, and the basis of payment. ITEMS TO BE FURNISHED BY THE COUNTY TO THE CONSULTANT: 5.1 The County, on an as needed basis, will furnish the following Construction Contract Documents for this project. These documents may be provided in either paper or electronic format. e Construction Plans, © Special Provisions, and ° Copy of the Executed Construction Contract. ITEMS FURNISHED BY THE CONSULTANT 6.1 Blouda Department of Transportation (FDO 1) Documents. All applicable FDOT documents referenced herein shall be a condition of this Agreement. All documents, directives, procedutes, and standard forms ate available through the FDOT’s Internet website. Most items can be purchased through the following address. All others can be acquited through the FDOT District Office or on-line at the FDOT’s website. ae! Florida Department of Transportation, Maps and Publication Sales, 605 Suwannee Street, MS 12, Tallahassee, Florida 32399-0450 Telephone No. (850) 488-9220. 6.2 Field Office: No field office will be required. HDR will utilize our office located at: HDR Construction Conttol Corp. 4673 Highway 20 East Niceville, FL 32578 6.3 Vehicles: Vehicles will be equipped with appropriate safety equipment and must be able to effectively catty out requirements of this Agreement. 6.4 Field Equipment: The Consultant shall supply the necessary survey, inspection and testing equipment, essential in otder to catry out the work under this Agreement. Such equipment includes those non- 7.0 8.0 9.0 consumable and non-expendable items, which ate normally needed for a CEI project and are essential in order to carry out the work under this Agreement. LIAISON: The Consultant shall report to the County Engineer or designee and keep the County Engineer or designee informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this Agreement, and seek input from the County Engineer ot designee in order for the County Engineer or designee to oversee Consultant's performance. PERFORMANCE OF THE CONSULTANT: During the term of the Agreement and all supplements thereof, the County will review various phases of Consultant operations, such as design services, construction inspection, materials sampling and testing, and administrative activities, to determine compliance with the Agreement. The Consultant shall cooperate and assist the County representatives in conducting the reviews. If deficiencies ate indicated, the Consultant shall implement remedial action immediately upon the approval of the County Engineer or designee, County recommendations and the Consultant responses/actions ate to be properly documented by Consultant. REQUIREMENTS: 9.1 General: It shall be the responsibility of the Consultant to administer, monitor, material test and inspect the Construction Contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. re - The consultant shall test and obsetve the Contractor’s work to determine the progress and quality of work, identify discrepancies, report significant discrepancies to the County, and direct the Contractor to correct such observed discrepancies. Consultant shall not have the authority to negotiate and approve change orders. All change ordets shall be reviewed and approved by the County prior to issuing approval to the Contractor. Minor field changes tesulting in no changes to the project cost and duration may be approved by the Consultant. The Consultant shall advise the County Engineer or designee of any significant omissions, substitutions, defects, deficiencies noted in the work of the Contractor and the corrective action that has been directed to be performed by the Contractor. Work provided by the Consultant shall not relieve the Contractor of responsibility for the satisfactory performance of the Construction Contract. 9.2 Survey Control: The specific survey requirements for this project will be established prior to construction by County. 9.3 On-site Inspection: The Consultant shall monitor the Contractor’s on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special 9.4 9.5 provisions for the Construction Contract to determine that the project is constructed in reasonable conformity with such documents. The Consultant shall keep detailed accurate records of the Contractor’s daily operations and of significant events that affect the work. The Consultant shall be responsible for monitoring and inspection of Contractor’s Work Zone ‘Traffic Control Plan and review of modifications to the Work Zone Traffic Control Plan, including Alternate Work Zone Traffic Control Plan, in accordance with County’s procedures. The Consultant’s employees performing such services shall be qualified in accordance with the County’s procedures. Sampling and Testing: The Consultant shall perform sampling and testing of component matetials and completed work in accordance with the Construction Contract documents. The minimum sampling frequencies set out in the Department’s Materials Sampling, Testing and Reporting Guide shall be met. In complying with the aforementioned guide, the Consultant shall provide daily - surveillance of the Contractor’s Quality Control activities at the project site and perform the sampling and testing of materials and completed work items that are normally done in the vicinity of the project for verification and acceptance. The Consultant shall be specifically responsible for job control samples determining the acceptability of all materials and completed work items on the basis of either test results or verification of a certification, certified mill analysis, DOT label, DOT stamp, etc. Sampling, testing and laboratory methods shall be as required by the County’s Standard Specifications, Supplemental Specifications or as modified by the Special Provisions of the Construction Contract. <Documentation reporrs. on sampling and testing. erformed: by. the sonsuliany shally be submitted to responsible parties during the same week that the construction work is done. The Consultant will furnish all acceptance testing information and data to the County in an acceptable format. Engineering Services: Engineering services include maintaining the required level of surveillance of Contractor activities, collecting and testing of material samples, interpreting plans, specifications, and special provisions of the Construction Contract, maintaining complete, accurate records of all activities and events relating to the project, and properly documenting all significant project changes. The Consultant shall perform; but, not be limited to the following services: (1) Schedule and attend pre-construction meeting(s) with the Contractor and the County. (2) Verify that the Contractor is conducting inspections, preparing reports and monitoring all storm water pollution prevention measures associated with the project. (3) Analyze problems that arise on a project and proposal submitted by the Contractor, work to resolve such issues, and process the necessary paperwork. (4) Facilitate coordination and communication between Utility Agency’s representatives, County staff and contractor in execution of work. Identify potential utility conflicts and assist in the resolution of utility issues. (5) Produce reports,