Fort Walton Beach Council minutes — 03-25-08 regular minutes — reading text

69 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA MARCH 25, 2008 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, March 25, 2008, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Finance Director position vacant); Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Chaplain Buddy Duncan of Fort Walton Beach Medical Center gave the Invocation. PLEDGE The Mayor led in the Pledge of Allegiance. PROCLAMATION - AUTISM AWARENESS MONTH The Mayor presented a proclamation to Mrs. Marline Van Dyke, Principal of Silver Sands School, recognizing April as Autism Awareness Month. Steven Van Etten, a student at Silver Sands, and his mother, Laraine Van Etten, a City employee, were also present. STUDENT ACE AWARDS The Mayor presented the Student ACE Awards to Lynnlee Massarelli of Choctawhatchee High School and Emma Killingsworth of Fort Walton Beach High School. RETIREMENTSALL - Y ASHWOOD The Mayor presented a proclamation to Sally Ashwood, the City' s Data Processing Coordinator, on the event of her retirement after almost 29 years of service to the City. APPROVAL OF AGENDA The Mayor advised he is adding an item Consideration of Council appointment to serve on the Continuum of Care. Mr. Minich moved to approve the agenda as the order of the day, as amended, to include J Consideration of Council appointment to the Continuum of Care. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. CONSENT AGENDA Mr. Miller requested Item 3, Custodial Services at the Police Department, be discussed separately. 70 3/ 25/ 08 Regular Council CONSENT AGENDA Mr. Minich moved to approve the following Consent Agenda items. Mr. Holmes seconded motion and It carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. APPROVAL OF MINUTES the Regular Approval of the minutes of the Special Council Meeting of March 11, 2008, and Meeting of March 11, 2008. BID 08- 111. AUDITORIM ROOF REPLACEMENT To award Bid #08- 111, Auditorium Roof Replacement, to the lowest responsive, bidder, Bel- Mac Roofing Inc, Santa Rosa Beach, FL, in the amount of $41, 870. 00. responsible, iI The following Consent Agenda was voted on separately. CUSTODIAL SERVICES AT POLICE DEPARTMENT Consideration of a Council request for the creation of two ( 2) part-time custodial worker authorizations in the Police Department, not to exceed 45 hours per week ( one at 35 hours per week and another at 10 hours per week); to replace the current contract custodial services. Mr. Miller questioned the difference in the Staff Report between the rate of $ 9. 00 referenced by the Police Chief and the rate $ 9. 70 referenced by the Human Resources Director. Mark Wiltsie, Human Resource Director, advised the $ 9. 70 rate included hourly taxes. Clarification was given by the City Manager that part- time City employees do not receive benefits, that the only thing being requested is the creation of the authorizations. Mr. Miller moved to create two part-time custodial worker authorizations in the Police fiscal years. Department and in doing so generate a savings for this year and ensuing Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. SPECIAL PRESENTATION- ACCEPTANCE OF THE CAFR Consideration of accepting the Annual Audit and Comprehensive Financial Report for the City of Fort Walton Beach, Florida, for the fiscal year ended September 30, 2007. Angela Balent of O' Sullivan Creel LLP, presented the City' s audit for 2007 and discussed topics funds. including major capital expenditures, governmental funds, enterprise funds, and pension Ms. Balent concluded by stating the City is financially strong and thanked everyone at the City for their patience during the audit process. Mr. Hartwell discussed an item in the report that referenced the City purchased the fairgrounds ~ then sold a portion of it; he clarified that the fairgrounds encompassed only about 1/ 3 of the 42 . acres purchased from the Forest Service. Ms. Balent stated that was correct; that the portion that was sold produced a nice gain for the City and was enough to payoff the entire bond, lt The Mayor asked for public input. There was none. Mr. Minich moved that Council accept the Annual Audit and Comprehensive Financial ended Report ( CAFR) of the City of Fort Walton Beach, Florida, for the fiscal year with September 30, 2007. Mr. Reeves seconded motion and it carried unanimously Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor.  71 Regular Council 3/ 25/ 08 QUASIJ-UDICIAL AGENDA- REQUEST FOR EXTENSION. ALTAVISTA CONDOMINIUM. 220 MIRACLE STRIP PARKWAY Request for a second 12 month extension of the approval of a site plan for AltaVista Condominium located at 220 Miracle Strip Parkway, SW. The City Attorney announced a quasi-judicial proceeding and swore in those who planned to testify . i.:..,:....... i Mike Crew of Crews Investments, applicant, advised that the recent mortgage crisis has affected the availability of funding for the project, requiring him to seek alternative financing and investors. Therefore, he is asking for a 12- month extension to apply for a building permit, and that they are trying very hard to keep the project in Fort Walton Beach. Council received clarification that the plan is for the condo to be a mix of long- term and transient residences, and nothing has been added or changed to the project. Christy Johnson, Senior Planner, advised the extension will be until March 25, 2009; that the CRA has recommended approval of the extension; and the applicant has paid all fees. Mr. Hartwell was advised if the developer cannot get financing after this extension, they can request a third 12- month extension. Dr. Pullen questioned whether the project meets the current codes of the City, particularly the height issue. Ms. Johnson advised it meets the requirements when the site plan was approved in 2006; it does not meet the current height standards but it is grandfathered in. As there were no objections, the Staff Report was entered into the record. The Mayor asked for public input. There was none. Mr. Minich moved to approve a second 12- month extension of the site plan for AltaVista Condominium located at 220 Miracle Strip Parkway, SW. Mr. Holmes seconded motion. Dr. Pullen noted the Staff Report states that the site plan becomes ' null and void,' and since the original approval of this plan, the project does not meet the current codes of the City and he will not vote in favor. Ms. Johnson clarified the Staff Report states the site plan becomes ' null and void' if City Council does not approve the 12- month extension, and the applicant has 12 months to apply for a building permit. Ms. Johnson continued if they do not apply they can request an extension to their site plan approval, and there is no limit to the number of extensions that can be requested by the applicant. The Mayor called for the vote on the motion and it carried by a vote of 6 to 1 with Holmes, Miller, Reeves, Garvie, Hartwell, and Minich in favor and Pullen opposed. REQUEST FOR EXTENSION. ALCONESE TERERACE. 107 BROOKS STREET Request for a second 12 month extension of the approval of a site plan for Alconese Terrace located at 107 Brooks Street SE. The City Attorney announced a quasi-judicial proceeding and swore in those who planned to testify . 72 Regular Council 3/ 25/ 08 ALCON ESE TERRACE. REQUEST FOR EXTENSION ( CONTI Sarah Burgess, representing the applicant, Sawdawg LLC, requested a 12- month extension to the project because of the market conditions at the present time. Council questioned whether there were any provisions for the Duggan Cottage in the plans. Ms. Burgess replied that Phase I does not affect the Duggan Cottage, and she does not have any plans for Phase II at this time. I, I .... Ms. Johnson advised the CRA recommended approval of the site plan extension, and City Council approved the first extension on April 24, 2007, and the second extension will be valid until April 24, 2009. As there were no objections, the Staff Report was entered into the record. The Mayor asked for public input. There was none. Mr. Garvie moved to approve a second 12- month extension for Alconese Terrace Condominiums, Phase I, located at 107 Brooks Street SE. Mr. Miller seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. PUBLIC HEARING AGENDA-ORD. 1755. AMENDING LDC TRAFFIC CONCURRENCY The City Attorney read the ordinance by title only. She advised a clerical correction was made, that lines 13 through 17 are deleted and changes