Okaloosa County BOCC — January 20, 2015 — Dec. 2, 2014 minutes — reading text

of Emerald Coast Classic NCAA Basketball Championship hosted by Northwest Florida State College, BT-15-7 (h) Budget transfer: County Transportation Trust Fund, local match for FDOT commuter assistance grant, BT-15-8 (i) Budget transfer: Water & Sewer Enterprise Fund, local match for FDOT commuter assistance grant, BT-15-9 () Budget transfer: Tourist Development Fund, TDC approval of agreement with Realin’ Scripts Charters LLC, BT-15-10 10. BCC Records: Approval of October 7, 2014 regular meeting minutes 11. Public Safety: Direct Payment to Airgas for October 2014 invoice in the amount of $3,576.73 12. Public Safety: Judge Ben Gordon Jr. Family Visitation Center subagreement relating to Edward Byrne Memorial Justice Assistance Grant in the amount of $20,543 13. Purchasing: Contracts with (1) Michael Baker and (2) RS&H for architectural, engineering and aviation services December 2, 2014 -6- Minute Book 72, Page 67 Okaloosa County Board of County Commissioners 14. Purchasing: Amendment to lobbyist services contract with Alcalde & Fay LTD, extending contract until March 31, 2015 15. Purchasing: Award contract for gasoline and diesel fuel to lowest responsive bidder Mansfield 0il Company 17. Purchasing: Recommendation to award bid for wvacuum truck to NJPA, Sansom Equipment Company as lowest gquote in the amount of $374,630 18. Public Works: Preble-Risk Task Order #4 for 2015 semi- annual compliance and remedial action plan notification sampling and reporting for the Baker Landfill in the amount of $75,600 19. Public Works: Direct payment to Safety Source, Inc. for boot purchases in the amount of $9,240 20. Public Works: Public Event Permit for Jingle Bell Jog sponsored by Special Forces Association Chapter 7 21. Public Works: Authorization to advertise for bids for Oak Hill Road and Sexton Road (Baker) repairs 22. Tourist Development: Monthly reconciliation of promotional services 23, Water & Sewer: final payment to Severn Trent Environmental Services in the amount of $15,509.29 on Contract #C09-1767- WS 5 yeas. 16. Purchasing: Approval of quote for Stryker Stretcher Mrs. Zan Fedorak, Purchasing Manager, stated the department sought quotes for a Public Safety requisition for four Stryker ambulance stretchers to replace aging inventory. She advised that Stryker provided the lowest quote at $12,957.27 each for a total of $51,828.96. Because the purchase was above the $50,000 threshold Board approval was required. Mrs. Fedorak stated the Stryker representative subsequently called and lowered his price to $49,255.36. Mr. Boyles made motion, seconded by Mr. Harris, to approve the lowest quote for the stretchers from Stryker in the amount of $49,255.36. 5 yeas. GROWTH MANAGEMENT - AMENDMENT #8 FOR MEDICAID NON-EMERGENCY TRANSPORTATION PROGRAM Mr. Elliot Kampert, Growth Management Director, requested approval of Amendment #8 for the Medicaid Non-Emergency Transportation Program. The amendment will be effective from January 1 through February 28, 2015. He also asked for approval of Okaloosa County Transit (OCT) Task Order #28 Revision #8 for December 2, 2014 -7~ Minute Book 72, Page 68 Okaloosa County Board of County Commissioners reimbursement of operating expenses. Mr. Boyles made motion, seconded by Mrs. Ketchel, to approve Amendment #8 and the OCT Task Order. 5 vyeas. AIRPORTS - CHANGE ORDER #2, BIRKSHIRE JOHNSTONE, WEST HANGAR AREA PARKING FACILITIES AT BOB SIKES AIRPORT Mr. Sunil Harman, Airports Director, requested approval of Change Order #2 with Birkshire Johnstone for the West Hangar Area Parking Facilities Project at Bob Sikes Airport. The change order adds 140 days and deducts $8,108 for the Gulf Power allowance. Mr. Harman stated the project has been substantially completed. He reported there have been issues with subcontractors not being paid. Through dispute resolution, he said the people who did the work will be paid. (NOTE: This change order authorizes the county to remit payment for application #8 to Birkshire Johnstone’s legal counsel to ensure payment to the subcontractors.) Mr. Harris commented that he has been involved in this issue with the subcontractors and commended Mr. Harman for resolving the problem. Mr. Harris made motion, seconded by Mr. Goodwin, to approve Change Order #2 with Birkshire Johnstone. 5 yeas. ATRPORTS - ACCEPTANCE OF FIVE FDOT GRANT FOR AIRPORTS Mr. Harman requested approval of five Joint Participation Agreements (JPAs) to fund projects as part of the Florida Department of Transportation (FDOT) Five-Year Work Program. He said he is only asking for acceptance of the grants at this time and not necessarily the projects. Mr. Harman stated the grants will set the stage for the projects. Mr. Harris made motion, seconded by Mrs. Ketchel, to accept the FDOT grants as described below: ¢ Rehabilitation of Northwest Florida Regional Airport Fuel Farm; estimated cost is $150,000; FDOT and local match at $75,000 each RESOLUTION NO. 14-119 e Upgrade terminal flooring and parking 1lot lighting improvements at Northwest Florida Regional Airport; estimated «cost 1s $664,772; FDOT and 1local match at $332,386 each RESOLUTION NO. 14-220 December 2, 2014 -8- Minute Book 72, Page 69 Okaloosa County Board of County Commissioners e Construct additional holdroom and gate with passenger loading bridges at Northwest Florida Regional Airport; estimated cost is $4,040,000; FAA 90%, FDOT and local match at $520,000 each RESOLUTION NO. 14-221 ¢ Rehabilitate main taxiway at Destin Airport; estimated cost is $1,632,500; FAA 90%, FDOT and local match at $186, 250 RESOLUTION NO. 14-222 e Rehabilitate aircraft parking apron at Bob Sikes Airport; estimated cost is $2,500,000; FAA 90%, FDOT and local match at $150,000 each RESOLUTION NO. 14-223 5 yeas. FACILITIES MAINTENANCE - LORD & SON CHANGE ORDER #4, SHERIFF'S NEW BUILDING IN SHALIMAR Mr. Don Turner, Facilities Maintenance Director, requested approval of Lord & Son Change Order #4 for the Sheriff’s new building project in Shalimar. The amount of the deductive change order is $399,786.06. Mr. Boyles made motion, seconded by Mr. Harris, to approve this change order. 5 yeas. FACILITIES MAINTENANCE - LORD & SON CHANGE ORDER #6, NEW ADMINISTRATICON BUILDING IN SHALIMAR Mr. Turner requested approval of Lord & Son Change Order #6 for the new Administration Building in Shalimar. The amount of this deductive change order 1is $2,118,627.60. Mr. Boyles made motion, seconded by Mr. Harris, to approve the change order. 5 yeas. NEW BUSINESS - SELECTION OF CHAIRMAN AND VICE CHAIRMAN FOR 2015 Mr. Harris complimented Mr. Windes on his leadership this past year. He then made motion, seconded by Mrs. Ketchel, to select Nathan Boyles as Chairman and Kelly Windes as Vice Chairman for the coming year. Mr. Harris added that he believes Mr. Boyles and Mr. Windes will make a great team. 5 yeas. NEW BUSINESS - COUNTY ADMINISTRATOR'S SELECTION PROCESS Mr. Harris stated we are blessed with the best interim we have ever had in this position and he believes it would be a disservice to this county to hire someone from outside. Mr. Harris made motion, seconded by Mr. Boyles, to appoint John December 2, 2014 -9- Minute Book 72, Page 70 Okaloosa County Board of County Commissioners Hofstad as the full-time county manager for this county and to authorize negotiations for a contract. Mr. Boyles remarked this is not a decision he takes 1lightly because this is the most important position in county government. He stated we need a strong individual and Mr. Hofstad has shown his abilities over these past few months. Mr. Boyles said he understands the motion includes provision for the Chairman and County Attorney to negotiate a contract with Mr. Hofstad and return it to the Board for consideration. Mr. Harris confirmed that is the intent of his motion. Mrs. Ketchel stated Mr. Hofstad has proven himself among his colleagues and the community and she highly recommends him as well. Mr. Windes said he is sure Mr. Hofstad will do a good job and it is in the best interest of the Board and the community to remove the uncertainty regarding this position and to move forward. 5 yeas. PUBLIC COMMENTS Mr. Tim Anderson, Miramar Beach, stated he operates an airport shuttle and taxi business at the airport. He said he would like to request some modifications to the current ground transportation policy at VPS (Northwest Florida Regional Airport). Mr. Anderson had folders with various documents for each commissioner. Mr. wWindes instructed him to leave the folders with the Clerk. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 9:35 a.m. J. D. PEACOCK II CHARLES K. WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS AD INTERIM (These minutes were transcribed by Teresa Ward.) December 2, 2014 -10- Minute Book 72, Page 71 Okaloosa County Board of County Commissioners