Okaloosa County BOCC — August 6, 2013 — Bid Documents — reading text

Richard Brannon From: Sent: To: Cc: Subject: Richard, Jason Autrey Friday, September 27, 2013 2:48 PM Richard Brannon Jack Allen; Clay Simmons; Robert Vandenbroeck; John Hofstad Bridge Materials for Old River Road Bridge @ Deadfall Creek Public Works has reviewed the bid submitted by Conecuh Bridge & Engineering regarding the bridge materials for Old River Road bridge at Deadfall Creek and we recommend award. Conecuh Bridge & Engineering has a history of excellent performance with Okaloosa County and we look forward to the opportunity to work with them again on this project. The cost provided is consistent with the project budget and the delivery timeline is in accordance with our work program. | have discussed the matter with Mr. Hofstad and we are in agreement to recommend award. Since Mr. Hofstad is serving as the Acting County Administrator at this time, please accept this recommendation to award on behalf of Public Works. We will be at the board meeting to speak to the request for award should the need arise. Thank you, Jason Jason T. Autrey, P.E. County Engineer - Okaloosa County Public Works 1759 S. Ferdon Blvd - Crestview, FL 32536 - 850-689-5772 Please note: Due to Florida’s very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your email address, may be subject to public disclosure. A BLACKWATER RIVER STATE FOREST RANGE 24 W mM i Yt es ees Se SPRINGS >> AD EY \ SHOCK \. /, LEE COOK RO to AYVONNOD ee 6507 ah FOREST STATE NF dIHSNMOL NP dIHSNMOL = 4 €1997 MAPSource, St. Petersburg, FL iE 2. SEE MAP 1S. Fe RANGE 24 W a # Se aa enone SNockley-S' old-RiverRd Google earth Last Revised — 04/07/2008 BID SHEET BID #: RD 63-13 DATE SUBMITTED: __ 9/26/2013 BID ITEM: BRIDGE MATERIALS (PRECAST OR PRESTRESSED CONCRETE) FOR OLD RIVER ROAD BRIDGE @ DEADFALL CREEK CONECUH BRIDGE & ENGINEERING TOTAL BID PRICE (DELIVERED): $ 126,041.94 DELIVERY TIME (MAXIMUM): 14__ (DAYS) SPECIFICATIONS BID #: 63-13 BID ITEM: BRIDGE MATERIALS (PRECAST OR PRESTRESSED CONCRETE) FOR THE OLD RIVER ROAD BRIDGE @ DEADFALL CREEK BRIDGE The purpose of this bid is to obtain pricing for the following bridge materials for the Old River Road Bridge @ Deadfall Creek Bridge. BRIDGE STANDARDS — OKALOOSA COUNTY All construction will be in accordance with standards adopted by the American Association of State Highway & Transportation Officials as set forth in the AASHTO Manual “Standard Specifications for Highway Bridges.” Bidders are required to complete the blank spaces to the right of each line item showing compliance or listing the exception taken. Either place a check mark or initial to show compliance. I. CONDITIONS A. All invoices shall be clearly marked “For Old River Road Bridge @ a Deadfall Creek”. B. The successful vendor shall guarantee (in writing) their delivery date a upon receipt of an order. Cc. Each bidder is required to complete the attached bid sheet. aa D. All prices must include freight/delivery charges, if any. Lb E. Delivery will be to: Jobsite. (Map & Directions attached). Lb F. The successful vendor must notify Okaloosa County a minimum of 24 oo hours prior to delivery (850-689-5772, Jason Autrey, P.E.). G. Any technical questions regarding the bid items should be directed to Lb Jason Autrey, P.E. Il. SCOPE OF WORK A. Design and furnish all materials necessary to construct a bridge with precast or pre-stressed concrete. The total length of the crossing is 68’ long with a total deck width of 24’6”. Items to be included with the bid shall be piling, abutment panels, abutment caps, intermediate caps, wing walls, wing wall caps, bridge decking, bridge deck barrier rails, angle iron 2” x 2” x %4", angle iron shall be 20’ in length and assume that 10 pieces will be required, guard rail and all hardware necessary to construct the i B. Piling supplied shall be in 50’ lengths. For bidding purposes it shall be assumed that 28 pieces of 50’ length piling is required. Should additional piling be required to satisfy loading requirements specified in a the bridge design drawings it will be purchased separately from this bid. G. Must provide signed and sealed design drawings. Drawings shall specify pile capacity requirements to be achieved during construction. The design load shall be based on the AASHTO LRFD standards, HL-93. Must a be able to provide calculations to how load rating is achieved. D. All materials shall be delivered to the site and coordinated with the Okaloosa County Bridge Construction crew. Materials delivered damaged or improperly fabricated shall be removed from the site and replaced i with proper materials at no additional cost to the County. SPECIAL BID CONDITIONS Acceptance - Delivery of material to Okaloosa Board of County Commissioners does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the material meets contract specifications and conditions as listed. Should the delivered material differ in any respect from specifications, payment will be withheld until such time as the supplier takes necessary corrective action. The Purchasing Department shall be notified of the deviation in writing within 10 days and the provisions of the delivery paragraph shall prevail. If the proposed corrective action is not acceptable to Okaloosa County, the final acceptance of the material shall remain the property of the supplier and the county shall not be liable for payment for any portion thereof. Addition/ Deletion of Item - The County reserves the right to add to or delete any item from this bid or resulting contract when deemed to be in the County's best interest. Local Preference - Okaloosa County reserves the right to grant a preference to in-county bidders only when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County Bid List and any and all bids from that firm will be rejected. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. Public Entity Crime Information - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Discrimination - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award