Fort Walton Beach Council agenda — 03-24-05 — reading text

I Citizens of I Fort Walton Beach I Mayor' and Boards and I City Council Committees I City Attorney I City Manager I I I Finance _____ I 1 I 1____- City Clerk I I I I I 1 I I Purchasing Human Police Fire Parks & Community Development Management Information Public Works Golf Club I Resources Recreation Services Services I I Utilities Sanitation I I I I I 12 It  City Manager The City Manager is the chief administrative official for the City, responsible for establishing organizational goals and providing overall administration and direction to all City Departments. The City Manager' s Office coordinates, implements, and evaluates all III policies, procedures and programs. The City Manager develops recommendations and provides information the City Council requires in order to establish policies and directives. In accordance with the City Charter, this office prepares reports, submits the Annual City Budget, monitors expenditures, and provides and/or coordinates support services and resources to the City Council. The City Manager prepares/reviews agenda items for all regular and special City Council Meetings, as well as develops Council Directives and Agenda Requests that originate as a result of City Council meetings. After each Council meeting, agenda results are reviewed and forwarded to the appropriate department for disposition. In addition, this office responds to Mayor and Council Requests and provides an avenue for our citizens to direct their requests, complaints and needs concerning City government. Additionally, the City Manager provides leadership and direction to Department Directors for all aspects of City projects III and concerns. The City Manager's Office also provides communications and information the support for all departments of the City by serving as a liaison between departments, media and the citizens. In this capacity, the City Manager's Office produces press releases and acts as an information clearinghouse. The " Fort Walton Beach Bits," the annual report, the " Weekly Review" and " Employee Update" are published by the City I Manager' s Office. Goals and Objectives: Administer policies and daily operations such that citizens are satisfied with the quality of City services. Continually review operations for cost efficiency and effectiveness. Translate the Vision Plan into operational goals and objectives. Maintain the highest level of accountability. Redevelopment and revitalization of our City at a pace that is comfortable while maintaining the unique heritage and culture of our City. III Recruit and retain a qualified workforce to ensure the goals of the City are met. filii Current Issues and Challenges 1. Revenue sufficiency. 2. Budget development. 3. Efficient and effective delivery of services. II. filii 13 r- III  I City Manager I I City Manager I Executive I Assistant 1 Public I Information Officer I I I I I I I I I I II I 14 It  City Clerk The City Clerk' s Office is part of the Administrative Branch of the City of Fort Walton Beach government. Appointed by City Council, the City Clerk is the official custodian of III all public records including Ordinances, Resolutions, Contracts, Agreements, Leases, and Council minutes. The City Clerk is responsible for all records management to ensure the proper retention, retrieval, and destruction of records according to legal requirements. The City Clerk's Office provides administrative support to City Council, responds to Mayor and Council requests, photocopies and distributes the Council agenda packet, attends and records the proceedings of the Council meetings and prepares legal notifications. Goals and Objectives Convert City Council minutes ftom 1941 to 2003 to laser fiche format to improve L. research efficiency for staff on public information requests. Convert microfilm/microfiche records over to laser fiche format by October 1, 2005. Index 2004 Council minutes on CD-ROM to improve research efficiency for staff on public information requests. Schedule eligible records for destruction by October 1, 2005. Current Issues and Challenges fill 1. Conversion of records and data into a more manageable format via laser fiche technology. 2. Managing existing storage issues. fill III III III if 15  I City Clerk I I City Clerk I I Staff Assistant I I Deputy City Clerk I I I I I I I I I I I j; lit 16 II iii filii filii Community Development Services Department Administration The Department of Community Development Services ( CDS) Administration Division, provides for the overall direction and supervision of the other divisions: Zoning and 1M Building, Neighborhood Improvement, Planning, Community Development Block Grant, and the Community Redevelopment Agency. The Administration Division is responsible filii for ensuring all divisions comply with all City codes, policies, and other requirements. The CDS Division has developed the following motto: " Ethics above all else. Honesty in all we do. Others before self. Quality Customer Service." Division staff provides technical assistance and fldministrative staffing for many of the City' s Boards including the Municipal Planning Board, the Board of Adjustments, the Code Enforcement Board, the Community Redevelopment Agency Board, and the Vision Plan Stewardship