Okaloosa County School Board — Workshop Meeting, January 6, 2022 — reading text

$1,132.36. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for fence slats in the amount of $1,132.36. File Attachments OCSDSilverSandsSchool.pdf (2,439 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Career and Technical Education Technician, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 6, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 10, 2022 Absolute Date : Jan 10, 2022 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Career and Technical Education Technician. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Career and Technical Education Technician. The purpose of this position is to help maintain an accurate and cost-effective system of control, receipt, disbursement, and accounting for grants received by the CTE office and to assist the Career and Technical Education Program Director with ongoing CTE program activities. For additional information, please contact Lee Hale at 850-833-5801. File Attachments CTE Technician.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 6, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 01-10-22.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 6, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 2415 Title IV- SS & AEG  Recommended Action : Motion to approve the purchase of computer equipment for Apple in the amount of $29,400.00. Public Content Request approval to purchase computer equipment from Apple in the amount of $29,400. The purchase is made through State of Florida Participating Agreement 43211500-WSCA-15-ACS and funds will be paid from Federal Funds, Project 2415 Title IV-SS & AEG. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments APPLE QUOTE.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Exempted Purchase Over $25,000: Scholastic, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 6, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $68,614.41 Budgeted : Yes Budget Source : Federal Funds, Project 2401 Title I- Part A Recommended Action : Motion to approve the purchase of books from Scholastic, Inc. in the amount of $68,614.41. Public Content Request approval to purchase books from Scholastic, Inc. in the amount of $68,614.41. The purchase is exempt through 6A-1.012(11)(b) and funds will be paid from Federal Funds, Project 2401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for November 2021, totaling $47,279,082.37; and Bank Transfers for November 2021, totaling $15,060,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 6, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $47,279,082.37 and Bank Transfers in the amount of $15,060,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2021, totaling $47,279,082.37; and Bank Transfers for November 2021, totaling $15,060,000.00. File Attachments 05 - MIS 3478 - Warrant Register - November 2021.pdf (140 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Budget Amendment #3 - Fiscal Year 2021-2022, presented by Julie  Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 6, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $717,739.71 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to