Okaloosa County BOCC — July 29, 2014 — reading text

Project Name Narrative Mileage $8,500 Lawn Mower - north Replace existing mower 3/4 Ton Service Truck - Replace $28,000 Vehicle 99G7566 168489 $6,000 FM - Ice Machine Replace Ice Machine Packet Pg. 68  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Capital Outlay Fund The attached document provides the budget for the Capital Outlay Fund. Packet Pg. 69 CAPITAL OUTLAY PROJECTS FY ‘15 Packet Pg. 70  THERE ARE 27 INDIVIDUAL CAPITAL PROJECTS REQUESTS FOR FY ‘15 ON THE FOLLOWING SLIDES, THE PROJECTS ARE REGROUPED TO PROVIDE A CLEARER PICTURE OF THE PROJECTS Packet Pg. 71  JAIL – 6 ITEMS Amount Project Name Narrative Upgrade/replace control panels, air compressors, etc. Relating to detention $16,000 Jail - Central Control equipment over Central Control Replace 4 ea. rusted out doors $7,000 Jail - Replace Doors Repair Pod & Pod Ventilation System $11,000 Jail - Pod Repairs $18,000 Jail - Tankless Hot Water Replace six (6) Rinnai Tankless Hot Water Heaters Heaters $16,000 Jail - Sally Port Doors Replace Two (2) Sally Port Roll-Up Doors $120,000 Jail - Razor Wire Replace or Repair the razor wire as needed Packet Pg. 72  CRESTVIEW COURTHOUSE – 2 ITEMS Amount Project Name Narrative $7,000 Crestview Courthouse - Continue recoating project on roof Roof $10,000 Crestview Courthouse - Replace old duress system duress system Packet Pg. 73  SOUTH JUDICIAL – 3 ITEMS Amount Project Name Narrative S. Judicial - locks & card Add, replace, or repair various locks and $20,000 readers card readers $65,000 S. Judicial – Chiller Transfer Switch and switchgear to provide Emergency Power emergency power to chiller S. Judicial - Mass Add PA system in new courthouse $60,000 Notification System Packet Pg. 74  So. STATE ATTORNEY – 2 ITEMS Amount Project Name Narrative $10,000 St. Attorney (so.) - Carpet Replace carpet at SA south office $88,000 St. Attorney (so.) - Install elevator at SA south office Elevator Packet Pg. 75  VARIOUS LOCATIONS – 6 ITEMS Amount Project Name Narrative Old Crestview Hospital - Replace roof (approx 32k sq. ft.) $432,000 Roof $35,000 old Ag Extension Office - Remodel for other Uses Remodel $125,000 old FWB Hospital - To create useable space for county needs Renovation $26,000 Public Safety - Generator Replace generator to EMS Essex Road for EMS $7,000 GAL (So.) - Replace Replace all windows in former EMS supply Windows building $40,000 N. PW - New Generator Install Larger Generator and move existing to Supply Bldg. Packet Pg. 76  MAJOR PROJECTS – 3 ITEMS Amount Project Name Narrative $10,000,000 Shalimar Annex Complete Renovation per approved plans Sheriff's Admin $1,500,000 Compound - Addition Construct and finish 10,000 2-story building Crestview Courthouse Add 4 courtrooms & secured entrance and $8,500,000 remodel existing building Add/Rem Packet Pg. 77  MEIGS TRUST PAYMENT – 1 ITEM Amount Project Name Narrative $400,000 Shalimar Annex Year three payment Packet Pg. 78  PARK’S PROJECTS – 4 ITEMS Amount Project Name Narrative $85,000 Veteran's Park Construct buildings at Veteran's Park (rollover) $19,053 Veteran's Park Improvements at Veteran's Park (rollover) $60,000 Derelict Vessel Removal Removal of derelict vessels per State of Florida (FWC) Design and Build seawall at Longwood $15,000 Longwood Park Seawall Park (rollover) Packet Pg. 79 THAT’S ALL 27 PROJECTS Packet Pg. 80 Packet Pg. 81 Packet Pg. 82 Packet Pg. 83  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Information Systems The attached documents provide the Program Based Budget for the Information Systems Department. Packet Pg. 84  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: INFORMATION SYSTEMS/APPLICATIONS & ADMINISTRATION PROGRAM DESCRIPTION: The mission of the Information Systems Department is to create and maintain an information infrastructure that emphasizes data sharing among departments and integrated County computing and network resources as a single enterprise. the Applications Division is the link between the business requirements and technology solutions for application system needs. REVENUE: Information Systems is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, licenses, permits, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 405,514 407,757 422,988 430,547 Operating Expenses 115,313 137,028 128,483 153,612 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 520,827 544,785 551,471 584,159 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 MAJOR ACCOMPLISHMENTS LAST YEAR:  Iseries400/Users: Upgraded Datagate for Iseries/400 and converted all AVR Classic 4.0 Windows Applications to the new AVR 5.0 Classic and deployed to the necessary users. Also aided in the Software Install for County Users upgrading to Windows 7.  Risk Management: Added features to the ‘Risk/Manager’ Application, during run time, to programmatically create spreadsheets in the designs provided from Symetra to simplify balancing of monthly Insurance reports. Packet Pg. 85   Facility Maintenance: In the beginning stages of the design and development of a Work Order System that interfaces with the existing Project Control System, using the Uniform Building Identification Module.  Converted the Sheriff’s Department over to our Mitel phone system. This conversion of over 180 phones and over 400 voicemail boxes will save the County around $35,000 per year. PROGRAM GOAL: The purpose of the Information Systems Department is to provide and maintain an organized, shared information infrastructure that enables the County to share data, services, and reduce duplication of effort. The management of technology and data in a coherent, organized County-wide effort is necessary to insure limited money, resources, and time are wisely allocated and efficiently utilized to provide effective, efficient government in Okaloosa County. KEY OBJECTIVES: 1. Continue to evaluate and leverage more effective and efficient technologies. 2. Monitor and assess future needs for enhanced data management capability through use of computerized information systems. 3. Ensure budgetary, personnel and purchasing functions comply with County policies and procedures. 4. Provide effective and thorough review of all annual department goals. 5. Provide effective response to County Administrator and County Commission needs and requests. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Full Time Personnel (inc. Director & Exec. Assistant) 5 5 5 Input Total Operating expenditures 535,719 551,471 583,129 Work Orders for BCC Departments/Constitutional Offices 1,428 1,987 2,117 Voice over Internet Protocol (VoIP) Phone Installations 65 53 130 Output County Web page hits 2,692,341 2,013,153 2,379,772 Library Co-Op Web page hits 262,894 Ratio of Work Orders to Staff 476 662 706 Efficiency Effectiveness Percentage of Phone Service Availability 99.3 99.5 99.0 Percentage of Full Web Availability 99.5 98.9 99.1 Percentage of iSeries (AS/400) Server Availability 99.1 99.4 99.0