Okaloosa County BOCC — July 29, 2014 — reading text

71 71 21 days Auto Claims Number of at fault auto claims per total vehicles .02 .033 .028 Number of at fault auto claims per 100,000 miles driven .33 .417 .40 Property Claims Property loss per $100 property value 0 0 0 Premiums per $100 property value at risk .39 .35 .33 Health & Wellness Percentage of employees participated in Health Fair 21 27 .30 Percentage of employees participated in Benefits Fair 28 29 .30 Packet Pg. 23  Health Insurance Plan Changes EE Only Base Plan FY 08 FY 09 FY 10 FY 11 FY 12 to Current Calendar Year Deductible $0 $0 $500/$1500 $500/$1500 $500/$1500 Out of Pocket $3000/$6000 $3000/$6000 Maximum $2000/$4000 $2500/$5000 $3000/$9000 $6000/$12000 $6000/$12000 Co-Insurance 90/10 90/10 80/20 80/20 80/20 Rx 15/30/50 15/30/50 15/30/50 15/50/80 15/50/80 Employee Contribution $20.00 $40.00 $40.00 $40.00 $0* * Employee Contribution offset by ProShare Refund Supplement to FY 15 Budget Presentation - RM Packet Pg. 24  Health Premium Cost Individual Base Plan $850 $805.57 $800 $782.11 $752.03 $738.34 $750 $725.01 $688.34 $700 $650 $629.90 $602.95 Family Base Plan $600 $450 $424.00 $550 $395.82 $400 $388.61 $411.65 $500 $362.30 $381.60 $450 $350 $331.54 $317.35 $400 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 $300 $250 Supplement to FY 15 Budget Presentation - RM $200 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 Packet Pg. 25  Health Premium Savings - ProShare FY 10 FY 11 FY 12 FY 13 Premiums Paid $8,110,943 $8,557,620 $8,534,381 $8,889,190 Total Expenses $7,246,767 $6,955,897 $6,759,808 $6,954,633 ProShare Refund $331,899 $800,862 $1,774,573 $1,934,577 Total Premium $8,260.08 $9,024.36 $9,385.32 $9,666.84 Effective Premium $7,922.04 $8,179.80 $7,433.76 $7,563.00 % Savings 4.09% 9.36% 20.79% 21.79% Supplement to FY 15 Budget Presentation - RM Packet Pg. 26  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Facilities Maintenance The attached documents provide the program based budget and other presentations for the Facilities Maintenance Department. Packet Pg. 27  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FACILITIES MAINTENANCE/ ADMINISTRATIVE SERVICES UNIT PROGRAM DESCRIPTION: The Administrative Services Unit of the Facilities Maintenance Department provides program budget planning and management, work order processing, department level accounting, contract management, payment processing for county facilities utility bills, construction project planning and accounting, purchase order processing, inventory management, a variety of customer service activities, and general support of the department’s other functional units. REVENUE: Facilities Maintenance is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 261,363 251,189 275,733 291,235 Operating Expenses 182,237 196,142 182,148 213,862 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 443,600 447,331 457,881 505,097 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 4 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 4 4 MAJOR ACCOMPLISHMENTS LAST YEAR:  Received and successfully processed over 1800 individual requests for service.  Successfully implemented sustainable facility modifications which are resulting in over $100,000/year in utilities savings.  Reconfigured service delivery processes to provide services to over 1,100,000 s.f. of county buildings without adding staff. Packet Pg. 28 PROGRAM GOAL: Provide quick and efficient processing of all customer service requests. Provide timely processing of all requests for payment from product/service providers. Provide courteous, professional assistance to those who contact the FM department for information and other requests. Protect the assets in the care of the Facilities Maintenance Department. Ensure the proper and timely accounting for all departmental transactions. KEY OBJECTIVES: 1. Improve work order processing and tracking through improved processes. 2. Ensure budgetary, personnel, and purchasing functions comply with County policies and procedures. 3. Continue to improve departmental inventory management to make the most efficient use of county resources. 4. Maintain service levels in the face of declining resources. 5. Implement sustainable initiatives to reduce utilities consumption in all non-enterprise county facilities by 2%-5% by the end of the fiscal year. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Input Total Work Orders Processed 3,767 3,500 4,000 Output Total Work Orders Closed 3,767 4,000 4,000 Efficiency Percent Completion 99% 100% 100% Effectiveness Customer Satisfaction with work order time-to-completion 99% 100% 100% Packet Pg. 29  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FACILITIES MAINTENANCE/ CUSTODIAL SERVICES PROGRAM DESCRIPTION: The Custodial Services Unit of the Facilities Maintenance Department provides daily janitorial services to over 418,000 square feet of county office space, common areas, and restrooms. REVENUE: Facilities Maintenance is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 390,810 375,598 394,251 416,416 Operating Expenses 58,810