Okaloosa County BOCC — July 29, 2014 — reading text

Actual $ Original $ Approved $ Personal Services 427,488 431,150 500,648 517,224 Operating Expenses 45,226 67,893 53,576 59,694 Capital Outlay 14,031 0 0 4,000 Other 0 0 0 0 Total 486,745 499,043 554,224 580,918 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 8 7 8 8 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 8 7 8 8 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided over 2800 hours of training, including providing computer based Prohibited Harassment refresher training to all employees.  Spearheaded the creation of the County’s fraud response policy.  Increased participation of the Recognition Program (PRIDE/HERO Awards) almost 300%.  Coordinated and hosted state required Ethics training for public officials from over 15 local governmental agencies. Packet Pg. 10  Received a 100% compliance rating during an audit conducted by the Florida Department of Law Enforcement for handling highly regulated electronic fingerprints and criminal history records. PROGRAM GOAL: As an internal support service, Human Resources develops and administers programs, policies and procedures that enhance organizational effectiveness; ensures quality recruitment, retention, training, and development of employees; and provides practical and effective solutions to workplace challenges. KEY OBJECTIVES: 1. Establish staffing strategies and initiatives that meet organizational objectives by attracting and retaining a well-qualified, high-performance, diverse workforce. 2. Provide technical and advisory assistance to managers within the organization regarding staffing, compensation, discipline and employee relations issues. 3. Establish and maintain a systematic, cost-effective program of development for managers, supervisors and employees. 4. Maintain organizational compliance with employment laws and county policies. 5. Administration of Human Resource functions. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Total number of FTE’s in Government (FY) 743 755 777 Total FTE’s for Human Resources Department (FY) 7 8 8 Input Total employee compensation (salary) (FY) $25,179,753 $26,875,851 $29,962,702 Number of requisitions during period (FY) 149 132 132 Number of Disciplinary Action (FY) 30 14 14 Output Total number of employee drug tests (FY) 487 479 479 Number of employees receiving tuition reimbursement (FY) 8 4 4 Total employee turnover rate (FY) 13% 8.9% 8.9% Compensation (salary) cost per FTE (FY) $33,889.30 $35,597.15 $38,562.04 Efficiency Number of qualified applicants per requisition (FY) 28 27 27 HR FTE Ratio (FY) 106:1 94:1 97:1 Average number of days to fill a position (FY) 54 57 54 Number of employees who left prior to one year of service 38 20 20 Effectiveness (FY) Percentage of trainees rating the programs as satisfactory or 99% 99% 99% above (FY) Number of promotions (FY) 36 35 35 Packet Pg. 11  BCC Employee Salaries 14 12 10 8 Cumulative CPI Cumulative COLA 6 Wage Gap 4 Actual CPI FY 09 4.3% FY 10 .10% 2 FY 11 2.7% FY 12 1.5% 0 FY 13 2.9% FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 14 1.9% Supplement to FY 15 Budget Presentation - HR Packet Pg. 12  BCC Full-Time Staffing 841 810 800 775 778 756 743 755 740 600 FT Budgeted Positions 400 200 0 2007 2008 2009 2010 2011 2012 2013 2014 Supplement to FY 15 Budget Presentation - HR Packet Pg. 13  BCC Turnover 12% 10.70% 10.10% 10% 8.50% 8.30% 8.30% 8% 6.90% 6% Total Turnover 4% 2% 0% 2009 2010 2011 2012 2013 2014 Supplement to FY 15 Budget Presentation - HR Packet Pg. 14  HR Activities ¨ 2,256 – Average number of Training Hours provided ¤ 1,048 – Average number of employees trained ¨ 97 – Average number of New Hires ¤ 61 candidates failed to pass background check in the past year ¨ 59 – Average number of Employee Relations actions ¨ 123 – Average number of Employees Placed on FMLA Source Data: 2009 - 2013 Supplement to FY 15 Budget Presentation - HR Packet Pg. 15  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Veterans Services The attached document provides the Performance Based Budget for Veterans Services. Packet Pg. 16  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: ECONOMIC ENVIRONMENT DEPARTMENT/PROGRAM: VETERANS SERVICES PROGRAM DESCRIPTION: To advise, assist and council veterans and their dependents in obtaining maximum benefits from the Department of Veterans Affairs which they are entitled as a result of their military service. REVENUE: Veterans Services is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 129,945 132,552 143,065 153,672 Operating Expenses 9,647 9,085 8,651 8,276 Capital Outlay 0 0 0 5,500 Other 0 0 0 0 Total 139,592 141,637 151,716 167,448 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 3 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 3 MAJOR ACCOMPLISHMENTS LAST YEAR:  Updated office procedures to ensure services offered maximized use of available personnel, especially during months of staff shortage. The use of technology to access Dept of Veterans Affairs records played a major role in meeting the needs of those we serve.  Increased the number of ready to-rate claims filed with the Dept of Veterans Affairs on behalf of area veterans and other claimants by 90% over the previous year.  Provide timely response to requests from the County Property Appraisals Office for verification of the “combat” status of Disabled Veterans for homestead exemption purposes. Packet Pg. 17  Interfaced with the Okaloosa County Inmate Population Manager, Okaloosa County Vet Court’s Coordinator and the VA’s Justice Outreach Coordinator to provide appropriate assistance to eligible incarcerated veterans for Veteran’s Court and other VA specific programs.  Created a symbiotic relationship with other local VA and State Agencies to ensure all client needs are met in a timely manner.  Enhanced outreach