Okaloosa County BOCC — July 29, 2014 — reading text

guidelines. 2. Prepare Okaloosa County for opportunities available from the RESTORE Action in preparation of the disbursement of funds. 3. Continue to transition Okaloosa County to a Program/Performance-based budget in all county departments. 4. To make use of available technology so as to effectively use limited human resources. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 FTEs for County Administrator 1 1 1 Input FTEs for Administrator Support 2 2 2 FTEs for Public Information 1 1 1 Balanced budget created 1 1 1 Number of BCC agendas created 24 24 24 Output Number of workshop agendas created. 3 4 4 Number of press releases created 196 152 152 Packet Pg. 115  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Library Cooperative The attached document provides the Performance Based Budget for the Library Cooperative. Packet Pg. 116  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: LIBRARY COOPERATIVE PROGRAM DESCRIPTION: The Okaloosa County Public Library Cooperative is an independent inter- governmental agency governed by a board of seven appointed members. It is a partnership between the cities of Crestview, Destin, Fort Walton Beach, Niceville, Mary Esther, Valparaiso and Okaloosa County to provide library services for all county residents. REVENUE: The Library Cooperative is funded within the General Fund. A transfer-in from the Debt Service Fund provides funding for the Library Cooperative. Anticipated Board support for Fiscal Year 2015 is $565,001. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 90,220 71,884 85,966 87,016 Operating Expenses 74,674 169,959 90,369 86,360 Capital Outlay 0 0 0 0 Grants & Aids 428,000 410,880 428,003 428,000 Reserves 0 0 0 0 Total 592,894 652,723 604,338 601,376 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 1 1 1 1 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 1 1 1 1 Packet Pg. 117 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided library services to over 604,000 visitors.  85,953 hours of computer use in libraries supported patrons in job searches, educational and recreation.  Increased attendance at library programs for third consecutive year; 46,241 people served.  Expanded digital library service with 41% more electronic titles, 44% more users and 230% increase in downloads (over 14,000) in the first three quarters of FY2014.  Partnered with AARP to provide free income tax preparation to 2,432 low-to-moderate income residents, with an economic impact of $1.6M net refunds.  Trained 54 library staff members in effective communications and safety procedures to handle real-world security issues in their facilities. PROGRAM GOAL: The Okaloosa County Public Library Cooperative (OCPLC) provides convenient, free access to information, ideas, books and technology that enriches, educates and empowers the residents of Okaloosa County. Our libraries will foster the spirit of exploration, the joy of reading, and the pursuit of knowledge for all ages and cultures. It will offer individual enlightenment in every aspect of information and technology in a welcoming environment that provides challenge, collaboration and entertainment through proactive service that exceeds customer expectations. KEY OBJECTIVES: 1. Coordinate library service among members to ensure high quality & equitable access throughout the county. 2. Provide resources to meet diverse informational, recreational, educational, and cultural needs. 3. Develop print and technology literacy in residents of all ages, beginning with the very young. 4. Encourage economic growth and enhance development of a skilled, ready workforce through programs, services and materials that address needs of job seekers and area businesses. 5. Support educational endeavors with study areas, computers, wireless Internet and supplemental resources. 6. Accommodate the increase in service population due to county growth and the libraries’ absorption of the military community due to Eglin library closure. Packet Pg. 118 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full-Time Equivalents (FTEs) 2 2 2 Input Access to Service Outlets, Square Foot per Capita .45 .45 .45 Circulation Totals 714,642 716,000 718,000 Output Library Material Holdings 310,302 310,000 310,000 Number of Registered Card Holders 70,908 72,000 72,000 Library Materials Holdings per Capita 1.72 1.72 1.72 Efficiency Library Visits per Capita 3.34 3.2 3.3 Circulation of Materials per Capita 3.95 3.6 3.8 Effectiveness Collection Circulation/Turnover Rate 2.3 2.2 2.3 Total program attendance 46,241 48,000 48,000 Reference Questions Answered 234,152 230,000 230,000 Packet Pg. 119