Okaloosa County BOCC — July 29, 2014 — reading text

1,240 Percent of PM Orders to Total Work Orders 21% 20% 19% Efficiency Average Percent of Fleet Down 2.5% 2.7 3.0 Percent of Maintenance Revenue from BCC Vehicles and 82% 83% 83% Equipment Effectiveness Maintenance Revenue from Agencies $341,485 $343,882 $378,733 BCC Miles Driven 4,234,670 4,200,000 4,200,000 Packet Pg. 108  FLEET REPAIR/MAINT COSTS $2,154,620 $2,500,000 $1,875,898 $1,592,413 $1,455,758 $2,000,000 $1,416,873 $1,192,113 $1,110,676 1,787,306 1,733,035 $1,500,000 Actual $1,000,000 $500,000 $0 2008 2009 2010 2011 2012 2013 Projected 2014 0 AGE OF FLEET 14 12 10 8 6 VEHICLES 4 2 EQUIPMENT 0 2007 2008 2009 2010 2011 2012 2013 Projected Projected 2014 2015 Packet Pg. 109  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Board of County Commissioners The attached document provides the Program Based Budget for the Board of County Commissioners Department. Packet Pg. 110  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: BOARD OF COUNTY COMMISSIONERS PROGRAM DESCRIPTION: The Board of County Commissioners is the chief legislative and governing body for Okaloosa County. The Board formulates policy and directs the County Administrator and County staff to implement their policies. The Commission consists of five elected members. REVENUE: Board of County Commissioners is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 569,865 580,438 644,107 710,844 Operating Expenses 130,889 142,825 122,468 120,011 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 700,754 723,263 766,575 830,855 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 9 9 9 9 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 9 9 9 9 MAJOR ACCOMPLISHMENTS LAST YEAR:  Developed and provided briefings on state and federal legislative priorities.  Oversaw completion of Auditor General audit of County. Prepared Tourist Development Department for follow-up visit from Auditor General.  Focused on public safety; led County through major storm events; shut down government during ice storm and significant rain events to protect public and employees. Packet Pg. 111 PROGRAM GOAL: Formulate public policy to meet community needs and provide effective, efficient government. To consider, evaluate and make wise decisions on county business. To improve delivery of public services to the highest level possible and to capitalize on alternative revenue generation without increasing the tax burden on our citizens. KEY OBJECTIVES: 1. To formulate public policy while always being mindful of Sunshine Laws and citizen accountability. 2. To decide on county business after doing due diligence on the subject. 3. To maintain and increase revenue streams without increasing the tax burden. 4. To enhance county government’s public image. 5. To increase public awareness of issues and opportunities. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 FTEs for Public Information 1 1 0 FTEs for Board support 2 2 2 Number of meeting summaries produced 24 24 24 Number of regular Board meetings held 24 24 24 Number of Workshops held 3 4 4 Packet Pg. 112  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 29, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: County Administrator The attached document provides the Program Based Budget for the County Administrator Department. Packet Pg. 113  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: COUNTY ADMINISTRATOR’S OFFICE PROGRAM DESCRIPTION: The County Administrator serves as the administrative head of the county and, with the exception of the County Attorney, is responsible for the administration and operations of all departments under the direction of the Board of County Commissioners. REVENUE: The County Administrator is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 360,223 407,591 440,265 397,277 Operating Expenses 42,646 61,184 42,173 35,136 Capital Outlay 0 0 3,000 Other 0 0 0 Total 402,869 468,775 482,438 435,413 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 4 4 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 4 4 5 5 Packet Pg. 114 MAJOR ACCOMPLISHMENTS LAST YEAR:  Developed and provided a balanced budget consistent with Board directives and expectations.  Integrated RESTORE Act coordinator functions into existing staff duties. Eliminated coordinator position.  Created motivational leadership environment; hosted Management Retreat at Emerald Coast Convention Center; provided annual departmental staff training  Based on Board direction, developed state and federal legislative priorities.  Coordinated with Florida Association of Counties to develop strategy for engaging the Department of Juvenile Justice for detention rules challenge.  Effectively managed 16 county departments consisting of over 700 employees.  Continued to improve online agenda software; made several key modifications and trained new personnel.  Interfaced with State Auditor General conducting County-wide audit; supplied supporting documents. Drafted County responses for Board approval. PROGRAM GOAL: To ensure that Okaloosa County government is a superior, efficient and cost-effective organization designed to provide quality programs, services and facilities consistent with the goals and objectives of the community. KEY OBJECTIVES: 1. Enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and