Okaloosa County BOCC — February 18, 2014 — Airport Police Station Internal Coordination Sheet_Background documents_Funding Spreadsheet

Ee os RECEIVED OCT 09 2015 CONTRACT & LEASE INTERNAL COORDINATION SHEET 758-14 Tracking Number: Contract/Lease Number: Grant Funded: yes NO__ Rhee Skeion @ NERA Ba ARazz 1. (J GREATER THAN $50,000 Contractor/Lessee Name: _! TBD Purpose Leen nasi ‘ned Mod ificatine tor : a Dote/temeAtio-ref he é 2 dey ftom N7 7P “Amount: TBD Department: A Pp Dept. Monitor Name: — | Waly Clie. been reviewed and includes a attachments or exhibits. 2, [1 GREATER THAN $25,000 3, (1) $25,000 OR LESS Recument has Oanae bade adatiy EERE vc Con he , + losens- oe iz = pate: Z0-8:!8 Plechasing Director or designee Proeurement re Risk Management Review Med t. Date: [ of- iT Risk Manager or designee ro! Date: ole Following Okaloosa County approval: County Attorney Review County Attorney Contracts & Grants ‘Document has been received: Date: Contracts & Grants Manager BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: NWFRA - Interior Terminal Modification for Airport Police Station DEPARTMENT: _ Airport BCC DISTRICT: = All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the contract for the construction of the Interior Terminal Modifications for a Police Station at the Northwest Florida Regional Airport, Bid #AP12-14, to Lord & Son Construction Inc. for the amount of $82,850. BACKGROUND: This project contains Sensitive Security Information that is controlled under 49 CFR Parts 15 and 1520. No part of the planning or design may be disclosed to persons without a "need to know". It facility is to located within the ticket lobby area of the existing terminal at the Northwest Florida Regional Airport for the purpose of providing a visible and accessible presence and serve as the location to file police complaints and obtain reports as well as to serve as the "Lost and Found". A Non-Mandatory Pre-Bid Meeting was held on November 6, 2013, at the Northwest Florida Regional Airport and the Bid Opening was December 4, 2013. A total of four bids were received. Lord & Son was deemed responsive and qualified although their bid was not the lowest submitted. A low bid in the amount of $73,500 was disqualified due to the firm's lack of experience, availability of personnel, lack of resources, and absence of contract insurance minimums. The project is funded from Airport reserves to be partially reimbursed by Passenger Facility Charges. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve the contract with Lord & Son Construction, Inc. for the amount of $82,850.00. Sphil Ka , Airports Director 12/30/2013 RECOMMENDED BY: Oey] , County Administrator Gi 12/31/2013 APPROVED BY: Ernie Padgett, County Administrator Project Title: Police Station Inside Terminal VPS The LPA Group-C09-1736-AP County Airport Project Number VPS010 Lord & Son Construction | $ - TO#14Totalto Date} $ _7,874.59 TO # TBD Total to Date Misc Charges | $ : Total | $ 7,874.59 TO#: Inv: Date: Airport PFC's Airport Reserves Contract # : _CO9-1736-AP 70% 30% Total Funding $73,500.00 $31,500.00 $105,000.00 Pay Application No.: PFC use will be 10% approved Bid #: Date: in FAA Application #6 Retainage Construction Award Construction Start: County Construction Complete: Check Date | Check # Invoice # Invoice Date | Invoice Amount TBD 4207/562431 421-2051100 | Check Total Lord & Son Construction (TBD 7th BCC) $82,850.00 $ : Percentage Compl $ = 0.00% $ , $ : $ az $ : $ . (LPA--TO 14) Design, Bidding, and Construction Services 1400962 859842 $ 880.00 $ 880.00 $ 880.00 $18,975.00 v1401995 863649 $ 6,010.00 $ 6,010.00 $ 6,010.00 Percentage C 1/9/2014 | v1402145 865661 12/16/2013 | $ 984.59 $ 984.59 $ 984.59 41.50% $ : $ - $ s Misc Charges $ - $ - $ S $ : $ 3 Total Funding of Program Cost $ 7,874.59 | $ : $ 7,874.59 | $ : $ 7,874.59 $101,825.00 [ Total Amount & Match] | $ 7,874.59 I | Balance $0.00] $23,625.41