Okaloosa County BOCC — March 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Final Payment - Main Island Pump Station Temporary Shoring DEPARTMENT: Water and Sewer BCC DISTRICT: District 5 STATEMENT OF ISSUE: Staff requests BCC approval of the Final Contract Payment Request for the completion of the Temporary Shoring Contract # C12-1979-WS, with Construction Services Company of Florida, Inc. for the Main Island Pump Station Project. Background: At their regular scheduled meeting on August 7, 2012, the BCC awarded Contract # C12-1979-WS to the Construction Services Company of Florida for temporary shoring, dewatering and excavation services associated with the Main Island Pump Station Replacement Project. OCWS self-performed the rest of the work on the project, including installation of a new 30 feet deep wet well and associated pumps, piping, and controls. The new lift station replaced the 35 year old aging and undersized dry well/wet well pump station and serves the entire Okaloosa Island Service Area. The Notice to Proceed was issued on September 24, 2012, and all work was completed prior to the established contract final completion date of December 23, 2012. Processing of final payment was delayed due to a claim by Construction Services’ dewatering subcontractor (F&W Construction Company/ Burns Dewatering) for damage that occurred to onsite equipment during the dewatering process. The claim was recently resolved and a notarized Release of Lien was obtained for the project. All required contract close-out documents have been fully executed and submitted with the final payment request. Approval of final payment has been provided from Constantine Engineering, Engineer-of-Record for the Project. The Final Invoice is attached for your review, along with the Contract Closeout Checklist and other supporting documentation. There are 2 additional issues with this final payment that staff needs to disclose. First, the warranty period is supposed to be 12 months following the final payment, per the Contract Close-Out Checklist. It has actually been approximately 14 months since the contract work was completed. The work was completed on time (by 12/23/2012) and with great success. Because of extenuating circumstances (osprey made a nest in their crane, which couldn't be moved from the site; and a claim that has now been settled), we are requesting that the final payment be made without extending the warranty another 12 months. Second, the performance and payment bond was originally made out for $156,700, when it should have been for $206,700. This error occurred almost 2 years ago in part because the total contract amount ($206,700) is above the base bid ($156,700). Staff is also requesting the final payment be made without re-issuing a bond. We feel that a bond is not needed at this point because the contract work was completed approximately 14 months ago with no problems. Staff has consulted the County Attorney on these two issues, and he concurs with the above solution. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of Final Contract Payment Request as attached to Construction Services Company of Florida, Inc. in the amount of $19,835.00 for Contract # C12-1979-WS. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator