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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: September 3, 2013
TO: Honorable Chairman and Members of the Board
FROM: Jeff Littrell
SUBJECT: Uncollectible Accounts, September 30, 2011
DEPARTMENT: Water and Sewer
BCC DISTRICT: All
STATEMENT OF ISSUE: Annual write off of Accounts Deemed Uncollectible
BACKGROUND: The employees of Okaloosa County Water and Sewer System have worked
diligently at collecting past due final bills. However, there comes a time each year when we
must adjust the accounts to reflect estimated "uncollectibles". The past policy of the County is to
write off the accounts that are past due more than twelve months, which in this instance is
through September 30, 2011. The attempt to collect by the water and sewer department is an
ongoing process. The Collection Bureau of Fort Walton Beach, Inc. has been contracted to assist
in the collection of terminated accounts 60 days past due. The attached letter from Jodi Gates,
Financial Services Manager for the Clerk of Circuit Court, addresses the past policy of the Board
of County Commissioners. As stated in her letter, the current balance for FY2012 as of
September 30, 2012 was $157,921.68. The updated amount after further collections is
$147,987.02 (See attached report). The write-off will represent approximately 79% of water and
sewer fees and approximately 21% will represent third party payments collected by water and
sewer. Therefore, for FY2012 the actual write-off for water and sewer will be approximately
$116,909.75 and the third party payments will be approximately $31, 07727. The FY2013
operating revenue budget is $23,233,273.00. Therefore, the total estimated uncollectible amount
is equal to .64% of the annual operating budgeted revenue.
OPTIONS: Approve or deny.
RECOMMENDATIONS: OCWS staff recommends that the Board of County Commissioners
authorize the write off of delinquent accounts in the amount of $147,987.02.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator