Okaloosa County School Board — Workshop Meeting, November 8, 2018 — reading text

agreement between The School Board of Okaloosa County, FL and Jacobs/L-3, a Joint Venture for RFQU 19-01 Construction Total Program Management Services. Public Content Request approval of the agreement between The School Board of Okaloosa County, FL and Jacobs/L-3, a Joint Venture for RFQU 19-01 Construction Total Program Management Services. The five (5) year agreement is effective November 13, 2018 through November 12, 2023. File Attachments 2018 Total Program Management Services Agreement final.pdf (7,573 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 ITB 19-03 Paper for Offices and Classrooms, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies per school/department Recommended Action : Motion to approve the committee's recommendation to award ITB 19-03  to Staples Business Advantage. Public Content Request approval of the committee's recommendation to award ITB 19-03 Paper for Offices and Classrooms to Staples Business Advantage, based on fixed pricing. Purchases will be made by individual schools and departments on an as needed basis. Funding will be paid by individual schools and departments as needed. The contract is effective November 14, 2018 through October 13, 2021. Copies of the Award Tabulation, Staples Negotiated Pricing letter and Bid Document are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 19-03_TAB.pdf (18 KB) STAPLES NEGOTIATED PRICING.pdf (188 KB) ITB 19-03 PAPER FOR OFFICES-CLASSROOMS.pdf (886 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid: RFP 18-30 USDA Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve Tag-On Bid: RFP 18-30 Commodity Processing Services through School Board of Alachua County, Florida. Public Content Request approval to tag on with RFP 18-30 Commodity Processing Services through School Board of Alachua County, Florida. The bid will be used to process USDA commodity food items into ready to use products on an as needed basis from multiple vendors. Funding will be paid from Federal Funds. The contract is effective through September 30, 2020. A copy of the award tabulation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301- 3020. File Attachments ALACHUA AWARD TABULATION.pdf (1,518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommened by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $121,905.30 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchases of equipment for various schools from International Distributors, Inc. in the amount of $121,905.30. Public Content Request approval to purchase kitchen equipment for various schools from International Distributors, Inc. in the amount of $121,905.30. Purchases are made through Osceola County Tag-On Bid SDOC 18-B-073 Large Equipment, Catalog Discount. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments INTERNATIONAL RESTAURANT DISTRIBUTORS QUOTES.pdf (6,379 KB) IRD Restaurant Equipment - Source Purchasing - 11-5-18.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $44,698.00 Budgeted : Yes Budget Source : Federal Funds, Project 9401 Title I - Part A Recommended Action : Motion to approve the purchase of computer hardware from Apple, Inc. in the amount of $44,698.00. Public Content Request approval for Northwood Elementary School to purchase computer hardware from Apple, Inc. in the amount of $44,698.00. The purchase is made through State of Florida WSCA Agreement #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 9401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Dr. Donna Goode, Principal, Northwood Elementary School at (850) 689-7252. File Attachments APPLE QUOTE-NORTHWOOD ES.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve tagging on with Escambia County RFP 151702 Dispensing System for General Cleaning Supplies. Public Content Request approval to tag on with The School Board of Escambia RFP 151702 Dispensing System for General Cleaning Supplies. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective through January 22, 2019. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the original award document and renewal document are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments ECSD RFP RENEWAL.PDF (37 KB) ECSD RFP 151702 AWARD NOTICE.PDF (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :