Okaloosa County School Board — Workshop Meeting, November 8, 2018 — reading text

Thursday, November 8, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Nov 8, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Nov 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Proclamation of Educational Support Professional Day, presented by Superintendent Mary Beth Jackson Meeting : Nov 8, 2018 - Workshop Meeting Type : Action, Recognition Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Recommended Action : Motion to approve Proclamation of Education Support Professionals Day of November 14, 2018. Public Content The Superintendent will present a Proclamation recognizing November 14, 2018 as Educational Support Professionals Day. 4. Visitors Subject : 4.1 Presentation of Fort Walton Beach High School's 50th Anniversary Challenge Coin, presented by John Spolski, Principal, Fort Walton Beach High School Meeting : Nov 8, 2018 - Workshop Meeting Type : Presentation Public Content The Fort Walton Beach High School community is celebrating and recognizing the 2018-2019 school year as the 50th anniversary of the Home of the Vikings. Please see the attached comments from John Spolski, Principal of Fort Walton Beach High School. File Attachments 50th coin- FWBHS.pdf (308 KB) 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Nov 8, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer. Meeting : Nov 8, 2018 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Okaloosa Internal Funds Audited FS 2018.pdf (887 KB) Okaloosa Internal Funds Required Communications 2018.pdf (669 KB) Okaloosa Internal Funds Presentation 2018.pdf (628 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 8, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Oct 4 - Oct 24.pdf (124 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Nov 8, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of October 4-24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Oct 4 - Oct 24.pdf (13 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Regular Meeting of October 8, 2018; Minutes of Workshop Meeting of  October 18, 2018; Minutes of Regular Meeting of October 22, 2018, recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Regular Meeting of October 8, 2018; Minutes of Workshop Meeting of October 18, 2018; Minutes of Regular Meeting of October 22, 2018. File Attachments 10-8-18 Meeting Minutes - DRAFT.pdf (257 KB) 10-18-18 Workshop Minutes - DRAFT.pdf (243 KB) 10-22-18 Regular Meeting Minutes - DRAFT.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood Elementary School for tubing for a canopy to the permanent building in the amount of $9,346.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Kenwood Elementary School for tubing for a canopy to the permanent building in the amount of $9,346.00. Public Content Appropriation of District 1 School Board Member Capital Outlay Funds will be made to Kenwood Elementary School for tubing for a canopy to the permanent building in the amount of $9,346.00. File Attachments RFQ 19_26 - Kenwood.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School for items for the life skills room to include a three- compartment sink, sink faucet, and freezer in the amount of $1,618.94, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Nov 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 13, 2018 Absolute Date : Nov 13, 2018 Fiscal Impact : Yes Dollar Amount : $1,618.94 Budgeted : Yes Budget Source :