Okaloosa County BOCC — November 15, 2016 — Change Order No. 2 for Destin Air Traffic Control Tower Project — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 15, 2016 TO: Honorable Chairman and Members of the Board FROM: Tracy Stage SUBJECT: Change Order No. 2 for Destin Air Traffic Control Tower Project DEPARTMENT: Airport BCC DISTRICT: 5 STATEMENT OF ISSUE: The Airports Department requests the Board of County Commissioners approve Change Order No. 2 with Environmental Management Resources of Washington, Inc. (EMR, Inc.) to re-allocate funds and to extend the construction time by 14 days on Contract No. C16-2335-AP in order to complete the Destin Executive Airport (DTS) Air Traffic Control Tower (ATCT) Project. BACKGROUND: The construction contract for the ATCT Project at DTS was issued on October 6, 2015 to EMR and the Notice-to-Proceed was issued on November 9, 2015. The project includes the construction, equipping, roadway, and utilities of the DTS ATCT. Change Order No. 1 was approved by the Board on October 4, 2016. Change Order No. 1 increased the amount of time needed to complete the project by 47 days due to multiple months that exceeded the normal amounts of rainfall giving the contract a scheduled substantial completion date of October 24, 2016. The project is funded by Federal Aviation Administration (FAA), Florida Department of Transportation (FDOT), Local Match (County), and approved Passenger Facility Charges (PFC). See funding breakdown below. FAA $2,000,000.00 FDOT $1,736,682.00 Local Match $597,356.00 Approved PFC $1,250.000.00 Total Funding $5,584,038.00 Attached as supporting documentation to this Agenda Request:  Change Order No. 2 incorporates revisions to the contract documents for modifications or additional requirements discovered during construction and has been approved by Airports Director, Tracy Stage; Project Engineer, Brad Wente; and EMR, Inc.’s President, James Foster. The Change Order was also approved by FDOT District 3 Program Manager, Philip Deal and FAA Program Manager, Chastity Clark.  Attachment 1-Bid Schedule A showing a Net add/deduct from contract equaling a contract value of $0.00.   Due to Hurricane Matthew, the Contractor has requested a contract extension. Pursuant to General Conditions Article 12.3, abnormal weather conditions were encountered during construction. Multiple Vendor’s operations were impacted by Hurricane Matthew causing delays in their operations and deliveries; therefore, causing delays in EMR’s operations on the project site. Change Order No. 2 will increase the amount of time needed to complete the project by 14 days. This Change Order will give the contract a new substantial completion date of November 7, 2016. Attachment 2-Time Extension Request Documentation  Change Order No. 2 incorporates additional requirements discovered during construction that will be included in Contract Line Item No. 01210-3, Utility Allowance. Pursuant to General Conditions Article 11.6, the below attachment’s overhead and profit have been determined. The Attachments and supporting documentation are included within the attached Change Order No. 2. Attachment 3-RFP-001: PBX & DAP Card Support Data (Pay Item 01210-3 Adjustment) Attachment 4-CO-06 CFMF (Pay Item 01210-3 Adjustment) Attachment 5-CO-03: De-Ionizer (Pay Item 01210-3 Adjustment) Attachment 6-CO-07: Canopy Color (Pay Item 01210-3 Adjustment) Attachment 7-CO-08: Airfield Lighting Attachment 8-RFP-002: Fiber Optic Network Extension  The County internal coordination by the Purchasing Department and Legal Department. OPTIONS: Approve, Reject, or Table. RECOMMENDATIONS: It is Staff’s recommendation that the Board approve Change Order No. 2 with Environmental Mana