Fort Walton Beach Resolution — 2011-34--brooks landing waterfront revitalization grant — reading text

RESOLUTION 2011 -34 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION COASTAL ZONE MANAGEMENT GRANT PROGRAM FOR BROOKS LANDING WATERFRONT REVITALIZATION; AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: Through the Coastal Partnership Initiative, the Florida Coastal Zone Management Grant Program makes federal funds available to Florida's 35 coastal counties and all municipalities within their boundaries that are required to include a coastal element in their comprehensive plan for projects and activities that protect and enhance natural and cultural resources. The City is eligible to participate in this competitive grant program, and has applied for and been awarded up to $ 120, 000 for Brooks landing Waterfront Revitalization ($ 60,000 grant funds and $ 60, 000 City match). The project total is $ 143, 464, with the additional $23, 464 coming from City funds. The project is located in the Community Redevelopment Area ( CRA) and will contribute to the goals and objectives in the CRA to eliminate blight and slum by improving public property. The City Council finds that it is in the best interests of the citizens of Fort Walton Beach to participate in the Coastal Zone Management Program Grant. Therefore, the City Council hereby authorizes the City Manager to execute the grant agreement and all necessary documents to complete grant -related purchases and implement, supervise, and manage the initiative pursuant to City purchasing policies and procedures and Florida law; and a budget amendment to record the grant. Budget Amendment for Grant Funds Revenue Expense 109- 1586- 331 -3901 W,000 109 - 1586 572 -6310 60, 000 Budget Amendment for City Match: Revenue Expense 109 -1600 -389 -9100 83, 464 109 1586 572 -1200 2, 153 109- 1586 572 -2100 133 109- 1586 572 -2101 31 109 1586 572 -2200 193 109- 1586 572 -2400 89 109 1586 572 -3100 23, 464 109 1586 572 -6310 39, 401 109- 1586 572 -6355 518, 000 This Resolution shall take effect immediately upon approval by the City Council.  Mike Anderson, Mayor Attest Approved for form and legal sufficiency: Helen Spencer, C y Clerk ay Dykes,, J At tey  OiE °.. " Florida Department of U),... t,rr, rn„, r Environmental Protection „ rep C, 1, 11 r LL Goearnor ar° Marjory Stoneman Douglas Building o 3900 Commonwealth Boulevard Heudul T \ ... w: d Ir_ Tallahassee. Florida 32399 -3000 Secretary November S, 2011 Mr. Robert T. Mearns, City Manager City of Fort Walton Beach 105 Miracle Strip Parkway SW Fort Walton Beach, Florida 32548 Re: DEP Agreement Number CM217 Brooks Landing Waterfront Revitalization Dear Mr. Meams: Congratulations! As lead agency for the Florida Coastal Management Program (FCMP), the Department of Environmental Protection is pleased to confirm the award of Coastal Zone Man- agement funds to the City of Fort Walton Beach in the amount of $60,000 for the subgrant period of July 1, 2011, through September 30, 2012. Enclosed is an executed copy of the award agreement (with attachments) for the subgrant. In future correspondence to the FCMP, please refer to your project by the DEP agreement number and title referenced above, and direct the correspondence to Ms. Dornecia Allen, Grant Manager, at the address provided on page seven of the agreement. The project manager may obtain the forms necessary for electronic subgrant reporting from the FCMPwebsiteat http: / /www.dep. state .PLus / cmp grants / index.htin. Again, congratulations on receiving the FCMP grant funds! We took forward to working with you to protect and enhance the state' s coastal resources. Sinc r ly, 1 J ender L. Fitzt Chief of Staff JLF / dla Enclosures u u u. dq, QX, // ,,  DEP AGREEMENT NO. CM217 STATE OF FLORIDA COASTAL ZONE MANAGEMENT PROGRAM GRANT AGREEMENT PURSUANT TO THE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION COOPERATIVE AWARD THIS COASTAL ZONE MANAGEMENT PROGRAM GRANT AGREEMENT ( hereinafter Agreement ") is entered into between the STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION, whose address is 3900 Commonwealth Boulevard, Tallahassee, Florida 32399 -3000 ( hereinafter the Department" or " DEP ") and the CITY OF FORT WALTON BEACH, whose address is 105 Miracle Strip Parkway SW, Fort Walton Beach, Florida 32548 ( hereinafter " the Grantee" or " Recipient "), a local government, to provide federal funding for BROOKS LANDING WATERFRONT REVITALIZATION. WHEREAS, the Department is the recipient of federal financial assistance from the National Oceanic and Atmospheric Administration ( NOAA), awarded on July 1, 2011, pursuant to cooperative annual award 4NA 1 INOS4190073 and, as the result of this Agreement, the Grantee has been determined to be a subrecipient of federal financial assistance from the National Oceanic and Atmospheric Administration ( NOAA); and, WHEREAS, the Grantee is responsible for complying with the appropriate federal guidelines in the performance of its activities pursuant to this Agreement. NOW, THEREFORE, in consideration of the premises and the mutual benefits to be derived herefrom, the Department and the Grantee do hereby agree as follows: TERMS OF AGREEMENT A. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement, Attachment A (Project Work Plan), and all attachments and exhibits named herein, which are attached hereto and made a part hereof. For purposes of this Agreement, the terms Contract" and " Agreement" and the terms " Grantee" and " Recipient" are used interchangeably. B. The Grantee shall comply with all applicable federal, state and local rules and regulations in performing under this Agreement. The Grantee acknowledges that this requirement includes compliance with all applicable federal, state and local health and safety rules and regulations. The Grantee further agrees to include this provision in all subcontracts issued as a result of this Agreement. C. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. Additionally, the State of Florida' s performance and obligation to pay under this Agreement is contingent upon receipt of funding from NOAA. The parties hereto understand that this Agreement is not a commitment of future appropriations. D. The Grantee acknowledges that receipt of this grant does not imply that the project qualifies for any applicable state permit or approval. 2. PERIOD OF AGREEMENT This Agreement shall begin upon execution by both parties and end no later than 1une30, 2012, inclusive. No work may commence and no funds may be expended on this Section 306A funded project until the Florida Coastal Management Program ( FCMP) and NOAA have approved the Section 306A checklist. Projects funded with Section 306A funds must comply with Section 306A of the Coastal Zone Management Act, available at < htto' //coastaimanagement. nom.gov/ about/ czma.html# section3O6a . 3. FUNDING /CONSIDERATION . A. As consideration for the services rendered by the Grantee under the [ eons of this Agreement, the Department shall pay the Grantee on a cost reimbursement basis an amount not to exceed $ 60, 000 for all eligible project costs, upon the completion, submittal and approval of the deliverables identified in Attachment A. The parties hereto understand and agree that this Agreement requires DEP Agreement No. CM217, Page l of 11 DEP 55 -236 ( 08/ 11)  a cost sharing or match on the part of the Grantee in the amount of $60, 000 in cash, in -kind, or third party in -kind, towards the work funded under this Agreement The final payment will not be processed until the match requirement has been met. All cost sharing/match shall meet the federal requirements established in 48 CFR Part 31, 15 CFR Part 14. 23, 15 CFR 24.24 and OMB Circulars A -87 ( 2 CFR 225), A -122 ( 2 CFR 230) and A -21 ( 2 CFR 220). B. Prior written approval from the Department' s Grant Manager shall be required for changes within approved task budget categories of up to 10% of the total FCMP task budget amount_ The Department Grant Manager will transmit a copy of the written approval and revised budget to the Department Contracts Disbursements Office for inclusion in the Agreement file. Changes greater than 10% of the total FCMP task budget will require a formal change order to the Agreement. Changes that transfer funds from one task to another or that increase or decrease the total funding amount will require a formal amendment to the Agreement. C. The Grantee shall submit a properly completed Attachment C, Payment Request Summary Form, upon the completion, submittal, and acceptance by the Department, of each deliverable identified in Attachment A. In addition to the Payment Request Farm, the Grantee must provide a completed Exhibit 1, Schedule of Expenditures; Exhibit 11, Schedule of Match; copies of canceled checks; copies of invoices and a completed Attachment B, Quarterly Progress Report, for the period up to the completion of the deliverable. All bills for amounts due under this