Okaloosa County BOCC — February 18, 2014 — Network Cabling Service — reading text

certification form is enclosed and is made a part of the bid package. Public Entity Crime Information A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Discrimination Any entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Conflict of Interest The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposals the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa County Board of Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County, if he is an officer or employee of the County, disclosing his or spouse’s or child’s interest and the nature of the intended business. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Identical Tie Bids Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. Bids will not be considered from vendors who are currently involved in official finance reorganization or bankruptcy proceedings. Bid Opening Bid Opening shall be public on the date and time specified on the bid form. It is the bidder's responsibility to assure that this bid is delivered at the proper time and place. Offers by telegram, facsimile, or telephone are NOT ACCEPTABLE. NOTE: Crestview, FL is “nota next day guaranteed delivery location” by delivery services. Right to Waive and Reject 1. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. 2. There is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to proposer submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and resulting negotiated agreement that is in the best interest and its decision shall be final. 3. 4. The Board of County Commissioners reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the County. The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those which made it impossible to determine the true amount of the proposal. Disqualification of Proposers Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals: 1. More than one proposal for the same work from an individual, firm or corporation under the same or different name. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. Default under previous contract. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contract project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County purchasing Director to emphasize this condition to potential proposers. No Bid Information If not submitting a bid, respond by returning this bid, marking it “No Bid” and explain the reason. Repeated failure to quote without sufficient justification shall be cause for removal of the supplier’s name from the bid mailing list. Note: To qualify as a respondent, bidder must submit a “No Bid” and it must be received no later than the stated bid opening date and hour. CERTIFICATION FORM I, Jeff L. Carter , certify that my company, Network Cabling Services, Inc. Name Name of Company has worked on network cabling systems similar to the system currently being used by Okaloosa County within the past 12 months and that _ Network Cabling Services, Inc._, currently Name of Company has a minimum of two (2) trained local service technicians, each with a minimum of three (3) years experience. Vm Authorized gnature Jeff L. Carter Printed Name Network Cabling Services, inc Company Name 7018 Pine Forest Road ~ Pensacola, Florida 32526 Company Address FAILURE TO EXECUTE & RETURN THIS FORM WITH BID PACKAGE SHALL DISQUALIFY YOUR BID. CUSTOMER REFERENCE SHEET Refer to Bid Specification NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT NAME OF CUSTOMER ADDRESS PHONE NUMBER PERSON TO CONTACT Citizen's Property Insurance 6676 Corporate Center Parkway ~ Jacksonville, Florida 32216 904-208-7062 Jeffery Palmer Thomas May Construction 310 College Drive ~ Orange Park, Florida 32065 904-272-4808 Keith Ward Loeb & Partners 1796 Winewood Complex ~ Tallahassee, Florida 32303 850-878-6347 Phil Hughs Sprint 101 North Monroe Street ~ Tallahassee, Florida 32301 850-599-1706 Donna Finch/Merrill Detwiller University of North Florida Jacksonville, Florida 904-620-2730 Jim Edwards Department of DBR {Bureau of Technology} 1940 North Monroe Street ~ Tallahassee, Florida 32399 850-921-2776 Ruth Patterson LOCAL PREFERENCE DATA SHEET Okaloosa County grants a preference to in-county bidders only when bids are received from firms located in states, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? If “YES,” list below the extend of such preference. (If your firm is located in Okaloosa County, you will check “YES”-reciprocal only.) YES NO _*X If yes, you must identify how you confirmed this information or who you spoke with within your area of business location below: N/A Network Cabling Services, Inc So Bidder’s Company Name Authorigad Signature — Manual Jeff L. Carter Printed Name 12/03/2013 Date BOARD POLICY ON “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications ) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director’s decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. I Jeff L. Carter Vix representing _Network Cabling Services, Inc. Signature Company Name Hereby agree to abide by the County's “No Contact Clause” and understand violation of this policy shall result in disqualification of my submittal. CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.