Okaloosa County BOCC — February 18, 2014 — Network Cabling Service — reading text

CONTRACT This agreement, executed in Crestview, Florida _ this day of 2014 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work related to network cabling & repair as per Bid #IS 17-14 for a price per hour referenced in your bid in strict conformity with the provisions of this Contract, the Notice to Bidders, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Bidders, and the Bid are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as set out in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his bid, but will not proceed until he receives official notice. This contract will be in effect upon completion of signatures by both parties and will run for one year from effective date; and may be renewed for three (3) one year periods upon agreement by both parties. This contract may be cancelled in writing upon 30 days written notice. REPRESENTATIVES: The authorized representative of the County shall be: Don Vanderhoek, Information Systems Director Okaloosa County Information Systems 1804 Lewis Turner Blvd. Ft. Walton Beach FL 32548 850-651-7570 / 850-651-7576 (fax) E-Mail: dvanderhoek@co.okaloosa.fl.us The authorized representative forAleti Lane (abhi Steves: Ine shall be: et Hevemnene JouRnee “701 Pine Foeest Aouad Penstlola, Eloeida 32524 $SO-A4N~- UDO Voce SSD-AW-AWdoOl Foy E-Mail: recat 2) 6 abols bom All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Joanne Kublik Contracts & Leases Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5032 (FAX) E-Mail: jkublik@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. vie | CONTRACTOR J j— BY VA i‘ 7 Qusner | CFO TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of 2014 and is effective on the day of 2014. WITNESS: COUNTY OF OKALOOSA, FLORIDA BY NETWORK CABLING & REPAIR FOR OKALOOSA COUNTY ap of County —— ae BID #: IS 17-14 BID OPENS: December 4, 2013 @ 3:10 P.M. NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 3:10 p.m. (local time) December 4, 2013, for Network Cabling & Repair. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). At 3:10 p.m. (local time), December 4, 2013, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder’s name and "Bid on Network Cabling & Repair to be opened at 3:10 p.m., December 4, 2013". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL. 32536 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman SPECIFICATIONS BID #: IS 17-14 BID ITEM: NETWORK CABLING & REPAIR PURPOSE -— The purpose of this bid is to establish a contract with one or more vendors to provide networking cabling and associated hardware installation and repair (installation, repairs and maintenance) dealing with network systems owned or leased by Okaloosa County governmental agencies. The system currently in use has approximately 1,000 user data drops. Bidder is required to complete the blank spaces provided on each line item. SCOPE OF SERVICES — Contract shall include, but is not limited to: COMPLY YES / NO A. CATEGORY 5e: 1. Data cable installation and repair Yes 2. Cable certification and testing yes 3. Station modules (jacks) Yes 4. Cable termination Yes 5. Patch panel, brackets and rack installation Yes 6. Patch cable (cord) Yes B. CATEGORY 6: 1. Data cable installation and repair Yes 2. Cable certification and testing Yes 3. Station modules (jacks) Yes 4. Cable termination Yes 5. Patch panel, brackets and rack installation Yes 6. Patch cable (cord) Yes C. FIBER OPTIC/MULTI-MODE & SINGLE MODE: 1. Cable and installation Yes 2. Cable termination Yes 3. Cable certification and testing Yes 4. Cable distribution terminals and installation Yes 5. Media converter installation and maintenance Yes 6. Patch panel, brackets and rack installation Yes All material pricing is at fair market value in accordance with industry standards unless otherwise stated above or negotiated via contract. Note: The County reserves the right to request quotes from the successful bidder and order the needed services and/or repairs. The County also reserves the right to utilize additional vendors in the event the successful bidder is unable to perform the needed services in a timely manner. Additionally, the County reserves the right to obtain quotes from additional vendors anytime it feels it is in the best interest to do so. However, this clause will not be used to evade the intent of this Invitation to Bid. VENDOR RESPONSE — The vendor shall respond to request for service as follows: 1. Initial request for service of any type 1 business day 2. Repair service 1 additional business day 3. Walk through prior to installations 1 additional business day 4. Begin installations 5 additional business days Note: The County reserves the right to accomplish an initial request for service by telephone, email or fax. Responses to initial request may be also accomplished by telephone, emails or fax to the person making the request. The above times for repair, walk-through and to begin installations may be modified if agreed to by the County. PRICING — We are asking for a bid with a firm price per hour (see the attached Bid Sheet). However, if you wish to submit a more detailed labor rate sheet, include it as an attachment. Okaloosa County reserves the right to select that bid most responsive to our needs. POINT OF CONTACT — The vendor will designate a primary and alternate point of contact for the provisions of this contract. The designations will include appropriate contact information. The vendor will inform the County anytime this information changes. The County primary point of contact will be the Board of County Commissioners Senior Network Administrator. The secondary will be the Systems & Networks Manager. The County will provide appropriate contact information to the vendor and will keep this information current. COMMUNICATIONS -— All communications related to work performed or to be performed under this contract will be conducted through the designated points of contact for both the vendor and the County. Work completed otherwise may result in non-payment. QUALIFICATIONS — The vendor must list on the attached certification page systems that he/she has worked on that are similar to the County system within the year prior to mailing date of this bid as shown on the bid cover sheet. The vendor must also submit a list of at least five (5) customers along with their respective telephone numbers and contact names. The County reserves the right to request additional customer contacts. VENDOR PERSONNEL — The successful vendor must certify that he/she has in his/her employment, or will have at time of award, at least two (2) local service technicians with a minimum of three (3) years experience each in servicing and maintaining equipment similar to that used in the County system. The terms of this contract require the vendor to employ a sufficient number of personne! to meet the terms and conditions of this contract. Vendor personnel will be required to carry a means of identifications, such as a badge or be readily identifiable (shirt logo, etc.) as being an employee of the vendor when making site visits. WORK AFTER NORMAL HOURS FOR REPAIRS — The County may request the vendor to work after hours or on weekends for repairs. Chargeable time will be 1.5x the bid hourly rate for work after 5:00 PM and Saturdays. Work performed on Sundays will be 2x the bid hourly rate. The County will arrange for building access afterhours and on weekends. NORMAL CHARGEABLE TIME — The allowable chargeable time for repairs and unquoted jobs during normal business hours of 8:00 AM — 5:00 PM will be from the time the vendor’s personnel arrive on premise and until the work is completed. Time will be charged in increments of % hour (1 hour minimum). Trips made by the vendor’s personnel to obtain required repair parts are not chargeable time. All quoted jobs will include all charges including labor whether planned for normal duty hours or outside normal hours. All jobs will be planned for and completed during normal hours unless the County specifically requests otherwise. VENDOR PROVIDED PARTS -— Supplied parts shall be new. All parts used in repairs or additions must have a 30-day full replacement warranty, including labor. Any part that carries a manufacturer warranty greater than 30 days, the manufacturer’s warranty will apply. All repairs completed by the vendor will include a 30-day warranty. All new installations will carry a minimum of 1 year warranty on all parts and labor. COUNTY PROVIDED PARTS - Parts may e procured separately by the County, at its option. The contractor, however, may still be required to install the supplied part. The vendor will not be required to provide a warranty for County supplied parts. The County will normally provide hubs, switches, routers, etc. but may ask the vendor to provide quotes and/or recommendations. EFFECTIVE DATE — The effective date of this contract would be effective upon signing a contract agreement by both parties and would run through 1 year . This contract may be renewed for three (3) additional one-year periods upon agreement by both