Okaloosa County Tourist Development Council — October 16, 2012 — Minutes — reading text

October 16, 2012 Regular Tuesday Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Water & Sewer Administration Building. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; and Bill Roberts. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; John R. Dowd, County Attorney; James Curry, County Administrator; and members of the press. PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, played the promotional advertisement for the Okaloosa Today program which airs on Cox Channel 6. She noted that Tourist Development Director Daniel O’Byrne will be the next guest on the program. Mrs. Newby reported the Tourist Development Department has a new website which provides information for residents who would like to know more about the department. In other news, Mrs. Newby pointed out Okaloosa Public Arts has provided a new art exhibit in the Annex Extension Building. She added there is also a tribute to the late Newman C. “Buddy” Brackin, Clerk of Circuit Court. She asked everyone to save the dates of November 5, 2012 for the grand opening of the new Extension Building in Crestview and November 9 for the groundbreaking ceremony for Veterans Park. COUNTY ADMINISTRATOR’S UPDATE Mr. Curry stated one of the items on tonight’s agenda is the consideration of a lease agreement with Emerald Coast Wildlife Refuge for a 3.6-acre parcel on Okaloosa Island. He said the other two lease agreements for county-owned Island property with Wet Willy’s and AquaGreen have been submitted to the Growth Management Department for processing of development orders. COMMISSIONER PARISOT – UPDATE ON GULF COAST CONSORTIUM Mr. Parisot informed the Board that 19 of the 23 counties have joined the Gulf Coast Consortium and indications are that all 23 counties will join. October 16, 2012 -1- Minute Book 68, Page Okaloosa County Board of County Commissioners CONSENT AGENDA APPROVAL Mr. Harris made motion, seconded by Mr. Roberts, to approve the Consent Agenda (Items #1 through #22). 4 yeas. 1. September 6, 2012 Tentative Budget Hearing Minutes 2. September 11, 2012 RESTORE Act Workshop Minutes 3. September 18, 2012 Regular Meeting Minutes 4. September 18, 2012 Final Budget Hearing Minutes 5. Resolution amending FY 2012 Budget, General Fund (cost allocation appropriations) RESOLUTION NO. 12-144 (BA #147) 6. Resolution amending FY 2012 Budget, E911 Operations Fund (appropriations for state-shared 9-1-1 fees) RESOLUTION NO. 12-145 (BA #148) 7. Resolution amending FY 2012 Budget, Prisoner Benefit Fund (appropriations from under-budgeted revenues) RESOLUTION NO. 12-146 (BA #149) 8. Resolution amending FY 2012 Budget, Capital Outlay Construction Fund (fiber reimbursements) RESOLUTION NO. 12-147 (BA #150) 9. Resolution amending FY 2012 Budget, Airport Enterprise Fund (FAA grant to rehabilitate public parking facilities and security-related areas) RESOLUTION NO. 12-148 (BA #151) 10. Resolution amending FY 2013 Budget, General Fund (budget transfer from Health Department) RESOLUTION NO. 12-149 (BA #6) 11. Budget Transfer: County Health Department Fund; transfer $18,640 to General Fund to increase PAWS contract; BT-13-01 12. Resolution amending FY 2013 Budget, General Fund (FDOT Operating Assistance Block Grant) RESOLUTION NO. 12-150 (BA #7) 13. Resolution amending FY 2013 Budget, Law Enforcement Trust Fund (cash carried forward) RESOLUTION NO. 12-151 (BA #8) 14. Budget Transfer: Road & Bridge Construction Fund; transfer from reserves to cold mix rehabilitation, transfer from road striping to road millings and transfer from District II resurfacing account to road millings; BT-13-02 15. Tourist Development: Emerald Coast Convention Center Elevator Addition--Change Order #1 with Lord & Son increasing contract sum by $2,035 and 49 days and final invoice (Application #7RET) from Lord & Son for $37,733.50 16. Public Event Permit request from Special Forces Association Chapter 7 for Jingle Bell Jog on December 8, 2012 October 16, 2012 -2- Minute Book 68, Page Okaloosa County Board of County Commissioners 17. Public Defender: Request to transfer $88 from IT Reserves to line item 53101 Salaries 18. Purchasing: Removal of surplus property from Fixed Asset List: 2003 Winnebago Adventurer Motor Home 19. Corrections: final payment (Invoice #7202000530) to Aramark Food Service for $6,971.32 20. Public Works: Request to allow Purchasing Department to seek quotes rather than formal bids for purchase of asphalt millings 21. Judicial: Final payment request (September 1-30, 2012) from Emerald Coast Children’s Advocacy Center in the amount of $11,243.38 22. Resolution authorizing Surety Land Title of Florida to prepare quitclaim deeds for successful bidders converting their Okaloosa Island leasehold interests to fee simple titles (Thomas and Darlene K. Speed; Kenneth Comiksey and Julia Harvey; Thomas E. and Amrett B. Littleton) RESOLUTION NO. 12-152 4 yeas. WATER & SEWER SYSTEM – SERVICE AGREEMENT WITH COX COMMUNICATIONS FOR FIBER OPTICS NETWORK TO SUPPORT SCADA SYSTEM Mr. Jeff Littrell, Water & Sewer System Director, requested this item be removed from consideration because he would like to coordinate with the IS Department more on this issue. AIRPORTS – APPROVAL OF TASK ORDER NO. 8 WITH REYNOLDS, SMITH AND HILL FOR PREPARATION OF ENVIRONMENTAL ASSESSMENT FOR AIR TRAFFIC CONTROL TOWER AT DESTIN AIRPORT Mr. Greg Donovan, Airports Director, requested approval of Task Order No. 8 with Reynolds, Smith and Hill, Inc. (RS&H) to prepare the environmental assessment for the new air traffic control tower at the Destin Airport. RS&H will develop an environmental assessment which complies with the requirements and guidelines of FAA Orders 1050.1E, Environmental Impacts Policies and Procedures 5050.4B and NEPA Implementing Instructions for Airport Actions. The proposed project will also include the development of the air traffic control tower, an access road and parking areas. Mr. Donovan stated these efforts are eligible for reimbursement by FAA at 90%. The remaining local match will come from airport-generated funds. The amount of the task order is $108,320. Mr. Parisot made motion, seconded by Mr. Harris, to approve Task Order No. 8 with Reynolds, Smith and Hill. 4 yeas. October 16, 2012 -3- Minute Book 68, Page Okaloosa County Board of County Commissioners PUBLIC WORKS – VESSEL TRAFFIC STUDY FOR EXTENSION OF “SLOW SPEED MINIMUM WAKE ZONE” AT EAST PASS Mrs. Zan Fedorak, Public Works Department, stated she will be filling in tonight for John Hofstad (Director) who is ill. Mrs. Fedorak reported that a grant application was submitted for a vessel traffic study for extension of the Slow Speed – Minimum Wake Zone for East Pass; however, staff received notification in late September that Okaloosa County was not selected for the grant award. She stated the estimated cost of the study is $34,337. The City of Destin has committed its annual Florida Boating Improvement Fund (FBIF) allotment of $15,000 toward the cost of the study. Mrs. Fedorak requested Board direction. Mr. Amunds asked if Public Works has money in its budget for the remaining cost of the study. Mrs. Fedorak answered the money could be taken from the FBIF reserve funds which currently total about $33,000. Mr. Parisot commented those FBIF monies are to be used for expansion of the boat trailer parking area on the Island and for Veterans Park. He considered these two projects of higher priority than the vessel study. Mr. Parisot said he recalls the Board stated they would support the study contingent upon the grant award. Mr. Harris agreed and made motion, seconded by Mr. Parisot, to disapprove moving forward with the vessel study. 4 yeas. PUBLIC WORKS – REQUEST FOR PUBLIC HEARING TO AMEND SOLID WASTE ORDINANCE Mrs. Fedorak asked for Board direction regarding a proposal to amend the Solid Waste Ordinance by implementing the collection of a deposit for solid waste services for all new customers and for customers with a record of non-payment for the previous 12- month period. She stated “We have $180,000 in annual bad debt expenses.” Mr. Amunds corrected her and said the county does not have these bad debts. Mr. Harris stated that is Waste Management’s problem. Mr. Parisot reported this has become a “sticky wicket” in contract negotiations with Waste Management regarding the enhanced recycling program. Mr. Harris stated Waste Management should be responsible for its only collection of bad debts. He also termed implementation of a solid waste deposit and October 16, 2012 -4- Minute Book 68, Page Okaloosa County Board of County Commissioners negotiations for a enhanced recycling program as mixing apples and oranges. Mr. Amunds stated the contract with Waste Management is for $50 Million over five years and questioned the emphasis placed on $180,000 for bad debts. He said people are hurting out there and the economy continues to struggle. Mr. Amunds stated imposing this deposit on people coming to our county is not friendly. Mr. Roberts agreed, saying a deposit is a fee and a fee is a tax. He also said this should not be used as a leverage tool in contract negotiations. Mr. Harris made motion, seconded by Mr. Roberts, to disapprove the request for a public hearing to amend the Solid Waste Ordinance. 3 yeas, 1 nay. (Mr. Parisot voted no.) PUBLIC WORKS – AMENDED BY-LAWS FOR PARKS ADVISORY COMMITTEE Mrs. Fedorak stated the revisions to the Parks Advisory Committee By-Laws were approved by the Committee on October 2. She submitted the By-Laws for consideration. She also distributed a sheet showing current positions and vacancies on the committee. Mrs. Fedorak reported the changes allow for more flexibility in the appointment of members and eliminates the term “Alternate.” Meetings are scheduled to occur at least monthly and the definition of a quorum is clarified. The Public Works Director is also given some authority for removal of members for lack of participation. Mr. Harris said he believes there is a core group of people who will bring life to this committee. He felt a lack of leadership in the past was a big issue. Mr. Harris noted that he will find an individual to represent District I on the committee as it is now vacant. He said it will also be necessary to find someone to represent District V. Mr. Parisot thanked the committee for its work on the By-Laws and said he believes it will be a better organization. Mr. Parisot made motion, seconded by Mr. Harris, to approve the revisions to the By-Laws for the Parks Advisory Committee. Discussion ensued regarding appointments and making provisions for having meetings without a quorum. Mr. Harris pointed out they will seek volunteers rather than just appoint someone and there is nothing pressing to force a meeting in the near future. Mr. Amunds said staff will work on this issue and return with a recommendation to the Board. 4 yeas. October 16, 2012 -5- Minute Book 68, Page Okaloosa County Board of County Commissioners PURCHASING – PROPOSED CONTRACT WITH LORD & SON FOR RENOVATION OF SHALIMAR ANNEX Mr. Richard Brannon, Purchasing Director, presented a proposed contract with Lord & Son Construction for Phase I of the renovations to the Shalimar Annex. The estimated cost of the renovation