Fort Walton Beach Council agenda — 09-18-13--public hearing-budget — reading text

current services and re- implements the associated equipment renewal and replacement programs necessary to reduce maintenance and repair expenses and provide a safer working environment for the employees, citizens, and business owners. 22.3. A millage rate of 5. 7907 mills generates an additional SLIM in the General Fund and $ 208K in the CRA Fund. The additional funding in the General Fund is allocated as follows: 300K to offset the reduction in Gulf Power franchise fee revenue; Gulf Power' s fuel charge decreased from $ 4.96 in January 2012 to $ 3. 82 in Page I DOC 0 2521  F42 RESOLUTION 2013 - 27 January 2013 216K for vehicle replacements; a comprehensive review of the City' s fleet is underway; most vehicles will be replaced on a 10 -year cycle; police patrol vehicles are slated for a 7 -year replacement cycle 205K for employee wages adjustments of up to 3. 75% based on tenure; the last wage adjustment was on October 1, 2008 67K for police pension contributions 61 K for debt payments to replace a fire pumper truck in service since 1993 45K to offset the reduction in the existing local option fuel tax; this reduction may be higher depending on the outcome of negotiations with Okaloosa County for a new interlocal agreement 45K for reinstatement of the Police Chief' s administrative assistant; this was an unsustainable personnel reduction made last year 41K for computer replacements 36K for facilities repairs & maintenance; a comprehensive review of City facilities is underway, including prioritization of repairs and analysis of possible consolidation 27K for fire pension contributions S26K to reclassify a Streets service worker to full -time 2. 2. 4. One mill equals $ 1 per $ 1, 000 of taxable property value. Increasing the millage rate from 4. 5383 mills to 5. 7907 mills equates to $ 125. 24 in additional property taxes for a property with a taxable value of $100, 000. Interestingly, 80% of residents and 34% of businesses have taxable values under $ 100, 000. 2. 3. Full -time equivalent ( FTE) positions total 291. 02 compared to 289. 95 last year. 2.4. Carryovers include open purchase orders, grants, and projects that are anticipated to be incomplete as of September 30, 2013 and are proposed to be continued and made part of the FY 2013 -14 appropriations. These expenses were authorized, budgeted, and appropriated by City Council in the prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. 3. RECOMMENDATION: 3. 1. Staff respectfully recommends City Council adoption of Resolution 2013 -27 to adopt the budget for the fiscal year October 1, 2013 through September 30, 2014, with the budget document and list of encumbrance and project carryovers as attachments. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached.  4.2 RESOLUTION 2013 - 27 ATTACHMENTS: 09 -18 - 13 Final Budget Script for Mayor ( DOCX) SIGNATURE BLOCK: Charlotte Dunworth Completed 09/ 10/ 2013 4: 52 PM Finance Completed 09/ 10/ 2013 5: 32 PM Carole Jones Completed 09/ 10/ 2013 5: 36 PM City Manager Completed 09/ 11/ 2013 9: 37 AM City Council Pending Pat Pg. 9_,  4. 2 RESOLUTION 2013 - 27 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; AND PROVIDING AN EFFECTIVE DATE. Section 1. Purpose Prior to the beginning of a new fiscal year, the City is required to pass and adopt a budget for the operation of the City government. The City held a public budget meeting on August 12, 2013 to discuss the FY 2013 -14 budget. The City held public budget hearings on September 4, 2013 and September 18, 2013 as required by Section 200. 065 of the Florida Statutes. Section 2. Tax Rate The City Council set the tax rate at 5. 7907 mills for property assessed as of January 1, 2013. Section 3. Adoption of Budget The document entitled " City of Fort Walton Beach FY 2013 - 14 Adopted Budget ", dated October 1, 2013, comprises the total amount of $34, 726, 243 for all funds reported. The budget is being presented as a balanced budget whereby there are sufficient revenues to offset all estimated expenditures or expenses. All budget appropriations are based upon the total expenditure and /or expenses even though the budget has been prepared based on line items and summarized to a categorical level. Section 4. Budget Amendments a. The City Council may make any amendments to the adopted budget, by resolution, as it may deem necessary and proper. b. Budget amendments requesting additional expenditures or expenses must also identify the corresponding funding source. Section 5. Budget Transfers Budget transfers shall be accomplished pursuant to Administrative Policy FIN- 13 as provided by Resolution 2011 - 19 adopted by the City Council on August 16, 2011. Section 6. Debt Service Debt service for the General Fund will be paid from operating revenues and/ or transfers from the Debt Service Fund. Debt service for the Utilities and Stormwater Enterprise Funds will be paid from operating revenues from these Enterprise Funds. Section 7. Carryovers a. Projects that were not completed during the prior fiscal year are carried forward and are funded with the corresponding carryover appropriations of the prior year. These are commitments anticipated to be incomplete as of September 30, 2013 and will be continued and P* Clad Pg. 10  4. 2 RESOLUTION 2013 -27 made a part of the FY 2013 - 14 budget. The document entitled " City of Fort Walton Beach FY 2013 -14 Grant & CIP Project Carryovers ", dated September 18, 2013, comprises the total amount of $x, xxx, xxx for all funds reported. b. Encumbrances ( open purchase orders) that were not completed during the prior fiscal year are carried forward and are funded with the corresponding carryover appropriations of the prior year. These are commitments anticipated to be incomplete as of September 30, 2013 and will be continued and made a part of the FY 2013 - 14 budget. The document entitled " City of Fort Walton Beach FY 2013 -14 Encumbrance Carryovers ", dated September 18, 2013, comprises the total amount of Sx, xxx,xxx for all funds reported. Section S. Effective Date This resolution shall become effective on and after October 1, 2013. Mike Anderson, Mayor Attest: Approved for torn, legal sufficiency Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney Padlte€Pg. 11  u FINAL BUDGET Script for Public Hearing on Budget Mayor: State the following: am The budget for the City of Fort Walton Beach for FY 2013 -14 is M 34,726, 243, which is $ 2, 710, 672 or 8. 47% more than the adopted FY Mayor: 2012 -13 budget. Open the Public Hearing and ask for comments on the budget. Mnam0 v Mayor: Close the Public Hearing. 0N Mayor: Ask for a Motion and Second for Resolution 2013 -27 to adopt the budget LL for the City of Fort Walton Beach for the fiscal year beginning October 1, 2013 and ending September 30, 2014. Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption of the Resolution, the Mayor shall announce: The budget for the City of Fort Walton Beach for FY 2013 -14 is 34,726, 243 with a millage rate of 5. 7907 mills, which is 28. 17% above the rolled -back rate of 4. 5180 mills.  CITY OF FORT WALTON BEACH NOTICE OF SPECIAL MEETING The City Council of the City of Fort Walton Beach, Florida will hold a Special Meeting in the Fort Walton Beach Council Chambers, located at 107 Miracle Strip Parkway, SW, on Wednesday, September 18, 2013, at 5: 30 p. m. The purpose of the public hearing is to consider the budget for Fiscal Year 2013/ 14, establish the final millage rate, consideration of a final budget resolution, and any other business to come before the City Council. Any person who decides to appeal any decision made with respect to any matter LL.0stago, considered at this meeting will need a record of the proceedings, and for such purpose, arv. win 286. 0105). c0 i,tht b Beach, Florids MII hod a Speoel Mseeft in the City Hall TDD # 833 -9925 or 1 - 800- 955 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). pp. m Requests must be received at least 48 hours in advance of the meeting in order to allow rpa -= o o,a Ma CITY CLERK Any parson ano ea_ The city a Fan N§han