Fort Walton Beach Council agenda — 09-18-13--public hearing-budget — reading text

Agenda — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach 5: 30 PM 107 Miracle strip Parkway Wednesday, September 18, 2013 Fort Walto. eeaok, Fl, 3254S 1. CALL TO ORDER 530 PM Meeting will be called to order on September 18, 2013 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. RESOLUTIONS 4. 1. 2013 -26 - FY 2013 -14 Final Millage Rate A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILEAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; AND PROVIDING AN EFFECTIVE DATE Synopsis: ( Budget and Grants Manager) Resolution 2013 -26 sets the final millage (property tax) rate for FY 2013 - 14 at 5. 7907 mills. AI IA(' IIMENTS: 09. 15- 131 iwl Millagc" n, Ifnr Mayor ( 1)( A X, 4.2. 2013 -27 - FY 2013 -14 Adopted Budget A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; AND PROVIDING AN EFFECTIVE DATE. Synopsis: ( Budget and Grants Manager) Resolution 2013 -27 adopts the budget for FY 2013 -14. The millage rate is 5. 7907 mills. AI IA( 11MEN' I S: 09- 1913 Final Budge: Script for Maim mn( -Xl 5. ADJOURNMENT Page I Prin, ed 9412013 City Council ofFort Walton Beach  Agenda September 18, 2013 Special Meeting Quasi -Judicial — denotes that the item must be conducted as a quasi -judicial hearing in accordance with Florida Statutes. Action— Direction —Discussion items may be acted upon by the City Council by either a motion with a vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 01105, F. S.) The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to this meeting upon request Please call City Clerk Helen Spencer at 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850 -833- 9925 or 1- 800 -995 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. All City of Fort Walton Beach council and board meetings are recorded. The video can be accessed at www.fwb.org. Page 2 Printed 9, 1112013 ofFort Walton Beach  4:1 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Michael D. Beedie, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 18, 2013 Subject: 2013 -26 - FY 2013 - 14 Final Millage Rate 1. 1. Chapter 200 " Determination of Millage" of the Florida Statutes sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. 1. 2. The City shall within fifteen ( 15) days of holding a meeting to set the tentative millage and budget, advertise its intent to adopt a final millage and budget. The City' s advertisement is scheduled to tun in the Northwest Florida Daily News on Monday, September 16, 2013. Within two ( 2) to five ( 5) days after the advertisement, the City shall hold a public hearing to adopt a final millage and budget. 2. DISCUSSION: 2. 1. City Council adopted Resolution 2013 -23 setting the tentative millage rate at 5. 7907 mills at the first public hearing on September 4, 2013. 3. RECOMMENDATION: 3. 1. Staff respectfully recommends City Council adoption of Resolution 2013 -26 to adopt the millage rate for the fiscal year October 1, 2013 through September 30, 2014. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. ATTACHMENTS: 09 - 18 - 13 Final Millage Script for Mayor (DOCX) SIGNATURE BLOCK: Charlotte Dunworth Completed 09/ 10/ 2013 4: 33 PM Finance Completed 09/ 10/ 2013 5: 31 PM Carole Jones Completed 09/ 10/ 2013 5: 38 PM Completed 09111/ 2013 9: 16 AM City Manager City Council Pending Page 1 DOC m, 2520  4. 1 RESOLUTION 2013 -26  RESOLUTION 2013 - 26 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; AND PROVIDING AN EFFECTIVE DATE Section 1. Purpose The City of Fort Walton Beach held a public budget meeting on August 12, 2013 to discuss the FY 2013 - 14 budget. The City held public budget hearings on September 4, 2013 and September 18, 2013 as required by Florida Statutes section 200. 065. The Okaloosa County Property Appraiser has certified that the gross taxable value for operating purposes not exempt from taxation within the City of Fort Walton Beach is $ 1, 128, 838, 962. Section 2. Millage Rate The City hereby sets the FY 2013 -14 operating millage rate at 5. 7907 mills, which is 28. 17% more than the rolled -back rate of 4. 5180 mills. There is no voted debt service millage. Section 3. Effective Date This resolution shall take effect immediately upon approval by the City Council. Mike Anderson, Mayor Attest Approved for form, legal sufficiency Helen Spencer, City Clerk Hayward Dykes, Jr., City Attorney Pg. 5  E- 7 FINAL MILLAGE Script for Public Hearing on Millage Rate Mayor: State the following: The millage rate for the City of Fort Walton Beach for FY 2013 -14 is 5. 7907 mills, which is 28. 17% above the rolled -back rate of 4. 5180 mills. mad N The rolled -back rate is the millage rate that will provide the same ad E valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 5. 7907 mills is to provide mcL sufficient revenues to balance the General Fund budget. Mayor: Open the Public Hearing and ask for comments on the mi llage rate. M0N LL Mayor: Close the Public Hearin e. Mayor: Ask for a Motion and Second for Resolution 2013 -26 to set the millage rate for the City of Fort Walton Beach at 5. 7907 for the fiscal year beginning October 1, 2013 and ending September 30, 2014. Use specific language above for motion.) Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption of the Resolution, the Mayor shall announce: The millage rate for the City of Fort Walton Beach is 5. 7907 mills for the fiscal year beginning October 1, 2013 and ending September 30, 2014, which is 28. 17% above the rolled -back rate of 4. 5180 mills.  4.2 City Council of Fort Walton Beach FINANCE MEMORANDUM To: Michael D. Beedie, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 18, 2013 Subject: 2013 -27 - FY 2013 - 14 Adopted Budget 1. BACKGROUND: I. I. In compliance with the City Charter, the City Manager is to prepare and submit to City Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. 1. 2. City Council tentatively adopted the FY 2013 - 14 budget on September 4, 2013, 2. DISCUSSION: 2. 1. Based on the Strategic Planning Session held in April, the FY 2013 - 14 budget was developed with the following goals in mind: 2. 1. 1. Establish a sustainable budget to maintain current services; 2. 1. 2. Create a proactive culture within the City; 2. 1. 3. Position the City to grow and prosper for years to come; and 2. 1. 4. Create an environment where the millage is evaluated annually. 2. 2. The FY 2013 -14 budget of $34,726, 243 is $ 2, 710, 672, or 8. 5 %, more than the adopted FY 2012 -13 budget due to efforts to return the City to financial stability and programmatic sustainability after consecutive years of reductions, primarily in the General Fund. 2. 11. The deferment of computer, vehicle, and equipment replacements and facility maintenance as well as the elimination of employee wage adjustments is not sustainable. Maintenance and repair costs for fleet and facilities are increasing, and talented employees are leaving for more competitive pay. 2. 2. 2. The proposed millage rate of 5. 7907 mills allows the City to sustain all of its