Okaloosa County BOCC — September 3, 2013 — OCSO Admin Facility Consolidation — reading text

Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff BOCC Presentation Proposed Administration Facility Consolidation November 5, 2013  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • The Sheriff proposes to add 10,000 square feet of space to the Administrative Complex. – This solution would consolidate all Administration, Investigation, and Central District Patrol functions under one roof. – This solution provides significant cost savings, both for the initial construction as well as continuing yearly costs as compared to placement at the Annex.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – Initial cost savings come from the elimination of approximately 6,000 square feet from the annex project. • The OCSO would need approximately 16,000 square feet at the annex as apposed to approximately 10,000 at the administrative complex. – Decrease complexity of construction at the annex. • OCSO functions would need separate entrances, elevators, and secure parking due to the security requirements of our investigations and patrol functions.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – Elimination of $126,000 in rent for Investigations • The OCSO administration complex solution gets out of this lease obligation approximately six months earlier than moving investigations to the annex, saving approx. $63,000. – Reduction of the OCSO facility footprint by over 8,000 square feet. Cuts utility, janitorial, facility maintenance, and associated costs by over 40% • Current footprint is over 18,000 sq.ft., Annex solution would be 16,000 sq.ft. , OCSO Admin solution is near 10,000 sq.ft.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – Reduction in Human Resources. Consolidation of facilities would reduce duplicated public service access points. • Current facilities require four separate locations for public service lobbies. • The OCSO Admin solution would cut that to one location cutting over $100,000 in yearly personnel costs.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff • Cost Savings & Efficiencies Gained – The benefits of having improved command and control are immeasurable. In the current environment of increased citizen concern for fiscal and operational oversight, leadership needs to be close to those carrying out the mission. This solution best fits that citizen mandate. – This may be the last opportunity to consolidate our operations for many years to come.  Okaloosa County Sheriff ’s Office Larry R. Ashley, Sheriff Area of Reduction Cost Savings Reduced Space Needed $990,000 Reduced Construction Complexity $400,000 Six month reduction in rent $63,000 Projected Initial Savings $1,453,000 Eliminate Investigations Lease $126,000 Reduced Utility and Maintenance Costs $25,000 Reduced Personnel Costs $100,000 Projected Annual Savings $251,000