Okaloosa County BOCC — October 5, 2013 — Sandman bid — reading text

accepted by Parties of the First Part and made a part of this contract. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. This contract will become effective upon completion of signatures by both parties and will run through September 30, 2016. This contract may be renewed for two (2) additional one (1) year periods upon signed agreement by both parties. REPRESENTATIVES: The authorized representative of the County shall be: Dan O'Byrne, Director Tourist Development Department 1540 Miracle Strip Pkwy., S. E. (US 98) Ft. Walton Beach FL 32548 850-651-7131 E-Mail: dobryne@co.okaloosa.fl.us The authorized representative for shall be: 31 E-Mail: All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Jack Allen Contracts & Leases Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5998 (FAX) E-Mail: jallen@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said TAYIOR WARD has hereto fixed his signature, the day and year above written. WITNESS: ia i 8 ate Sranman , LUC CONTRACTOR BY aE makm TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of 2013 and is effective on the day of 2013. ATTEST: COUNTY OF OKALOOSA, FLORIDA BY Gary Stanford Don R. Amunds, Chairman Deputy Clerk of Court 32 BREAKDOWN OF COST PER DAY — OKALOOSA ISLAND TRASH PICK-UP Time Frame: (October 2013 — September 2016) October 1 — February 28 Three (3) days per week (Monday/Wednesday/Friday) 10/01/2013 — 2/28/2014 10/01/2014 — 2/28/2015 10/01/2015 — 2/28/2016 Time Frame: Seven (7) days per week 03/01/2013 — 04/30/2014 03/01/2014 — 04/30/2015 03/01/2015 — 04/30/2016 Time Frame: Seven (7) days per week 05/01/2013 — 09/30/2014 05/01/2014 — 09/30/2015 05/01/2015 — 09/30/2016 65 days @ $ ZAB per day = $ a I, 320 64 days @$__2 D6 65 days @ $ BYY per day = $ 21,504 per day = $ 2a, 360 March 1 — April 30 61 days @ $ 328 per day = $ 29,008 61 days @ $ 336 per day = $ 2, 446 61 days @ $ 244 per day = $ BO,A8Y May 1 — September 30 153 days @ $ 3a8 per day = $ 50, 1¢4 153 days @ $ ) 3G per day = $ 5|, 408 153 days @ $ B44 per day = $ 5a, G24 33 MACHINE CLEANING — OKALOOSA ISLAND Time Frame: October 1 — February 28 Two (2) days per week (Monday/Friday) 10/01/2013 — 02/28/2014 44 days @ $ 332 per day = $ le, 30% 10/01/2014 - 02/28/2015 43 days @$_9 qa per day = $ 16,956 10/01/2015 - 02/28/2016 43 days @ $ 4¥oa per day = $ 12,A8G Time Frame: March 1 — April 30 Five (5) days per week (Monday, Tuesday, Wednesday, Friday, Saturday) 03/01/2013 — 04/30/2014 44 days @ $ 3 Bo per day = $ I6, 80% 03/01/2014 — 04/30/2015 43 days @ $ 324 a per day = $ (6, 56 03/01/2015 — 04/30/2016 43 days @ $ al OX per day = $ | XZ ag G Time Frame: May 1 — September 30 Six (6) days per week (Sunday, Monday, Tuesday, Thursday, Friday, Saturday) 05/01/2013 — 09/30/2014 131 days @ $ 3 BA per day = $ 50, o4 a 05/01/2014 — 09/30/2015 131 days @ $ Ada per day = $ 5 |, 352 05/01/2015 — 09/30/2016 131 daysa¢_ AOA per day =$ DA GLA 34 BREAKDOWN OF COST PER DAY — DESTIN TRASH PICK-UP Time Frame: (October 2007 — September 2010) October 1 — February 28 Three (3) days per week (Monday/Wednesday/Friday) 10/01/2013 — 2/28/2014 10/01/2014 — 2/28/2015 10/01/2015 — 2/28/2016 Time Frame: Seven (7) days per week 03/01/2013 — 04/30/2014 03/01/2014 — 04/30/2015 03/01/2015- 04/30/2016 Time Frame: Seven (7) days per week 05/01/2013 — 09/30/2014 05/01/2014— 09/30/2015 05/01/2015 — 09/30/2016 50 65 days @ $ per day = $ AF, 250 46! 64 days @ $ per day = $ 24,504 Wid 65 days @ $ per day = $ 20, 745 March 1 — April 30 450 61 days @ $ per day = $ 27450 61 days @ $ 46} rer tam eo (2 | 61 days @ $ 474 per day = $ 23, $53 May 1 — September 30 153 days @ $ 4 50 per day = $ 68,850 153 days @ $ Y6| per day = $10, 533 153 days @ $ 4714 per day = $ 2,26 35 MACHINE CLEANING — DESTIN Time Frame: October 1 — February 28 Two (2) days per week (Monday/Friday) 10/01/2013 — 02/28/2014 44 days @ $ 5o4 per day = $ 2d, 34 10/01/2014 — 02/28/2015 43 days @ $ Qa per day = 6A 44G 10/01/2015 — 02/28/2016 43 days @ $ 5 3 5 per day = $ 23 005 Time Frame: March 1 — April 30 Five (5) days per week (Monday, Tuesday, Wednesday, Friday, Saturday) 03/01/2013 - 04/30/2014 44 days@¢__DO 4 per day = $ oe, 396 03/01/2014 — 04/30/2015 43 days @ $ 5 and per day = $ aa, 446 03/01/2015 04/30/2016 43 days @ $ 535 per day = $ 23,005 Time Frame: May 1 — September 30 Six (6) days per week (Sunday, Monday, Tuesday, Thursday, Friday, Saturday) 05/01/2013 — 09/30/2014 131 days @ $ 5 fe} 1 per day = $ (677 05/01/2014 — 09/30/2015 waidays@$_ DAR per day = $B, 33RX 05/01/2015 — 09/30/2016 131 days @ $ SSB. per day = $ 70,08 36 BID SHEET OKALOOSA ISLAND & DESTIN, FLORIDA - BEACH CLEANING SERVICES THREE (3) YEAR PERIOD Award will be based on the bid in the best interest of the County. The owner retains the option to award and/or reject any or all bids. Bidder agrees to provide all necessary supervision, labor, machines, tools, apparatus, and other means to all the work and finish all the material specified on this contract and approved by the County in the manner and time prescribed and according to the requirements of the County as therein. NOTE: All entries in the proposal must be clearly, either typewritten or hand lettered legibly, in ink. Where indicated, bid prices must be written both in word and figures. A discrepancy between the amount shown in figures and the amount shown in words shall be grounds to disqualify the bid. OKALOOSA ISLAND BID ocTosen 12013 sepremeen 30,2014 _| 15,170 OcToBER 1,2014-sePremBen 30,2015 ¢_1 18, 41d OCTOBER 1, 2015 sePrEMBER 30,2016 _| 33, 2O| GRAND TOTAL FOR THREE (3) YEARS $ 5 36, 34 2 DESTIN BID OCTOBER 12013 "sePremBeR 30,2014 g_AD7, 0A| OcToBER 1, 2014-sePremBen 30,205 s_A4I, 132 OCTOBER 12035 -sePreMBER 30,2016 g_ 218, bol GRAND TOTAL FOR THREE (3) YEARS $ 726, 5 IS SANDMAN, LLC Company Name Authorized Signature 37 SUBMITTAL STATEMENT The undersigned Bidder has examined the Specifications, General and Special Conditions, and other Contract Documents, and is acquainted with and fully understands the extent and character of the Work covered by the Proposal and the specified requirements for the proposed services. The undersigned Bidder certifies that this Proposal is made in good faith, without collusion or connection with any person or persons bidding on the Work. The undersigned Bidder certified that no officer or agent of the County is directly or indirectly interested in this Bid. The undersigned Bidder certifies that he has carefully examine the foregoing Proposal after the same was completed and has verified every item placed thereon; and agrees to indemnify, defend and save harmless the County against any cost damage or expense which may be incurred or caused by an error in his preparation of same. RESPECTFULLY SUBMITTED: SANDMAN, LLC Name of Bidder (typed) By: ZAR WARD - MgRM (CORPORATE SEAL) SS ATTEST: 326 MOUNTAIN DR. DESTIN, FL Bidder’s Street Address 762 BENNING DR. DESTIN, FL 32541 Bidder’s Mailing Address WITNESS: 850-654-7710 Phone Number Aree ZA woke Fax Number Flav3 DATE 38 Complete Appropriate Space: XM Corporation. LLC Principal Office: President/Owner () Other- Principal Office: President/Owner State of FLORIDA: LLC 762 BENNING DR. DESTIN, FL 32541 TAYLOR WARD - MGRM (Name) 762 BENNING DR (Street Address) DESTIN, FL.32541 (City/State/Zip) 850-654-7710 (Phone Number) (FAX Number) Designated as follows: (Name) (Street Address) (City/State/Zip) (Phone Number) (FAX Number) 39 SAN DMAN COASTAL SERVICES —_s = www. BEACHCLEANING.com 850-582-7263 850-654-7710 August 26, 2013 Board of County Commissioners Okaloosa County Tourist Development Council Okaloosa County RE: Beach Cleaning Services for Okaloosa County Dear BCC members and TDC members: Many of you are familiar with me and my company, Sandman, LLC. For those who are not or who | haven't met, | am Taylor Ward. My company and my dedicated employees have been providing beach cleaning services to the beautiful beaches of Okaloosa County since 2004. Beginning in 1997, | started providing specialty beach related services such as cleaning, dune restoration, fine sand sifting, and native landscaping, all with a specific focus on the beach environment. Over the years, | have provided a unique service to many customers who desire a company that understands this dynamic and critical resource. From restoration to maintenance, we have grown to meet the needs of our customers who value the importance of their beaches. Looking back, our beach community has experienced many challenges, including hurricanes, a difficult economy, the BP oil spill, beach erosion, and our new challenge of maintaining our spot as one of the world’s best beach destinations. Sandman, LLC is always working hard quietly behind the scenes keeping our beaches healthy and beautiful. We do the work that matters so others may enjoy our world class beaches. We do this without compromise. We do this with honest hard work. We do this for our community. | take great pride in knowing that our beaches are consistently ranked the best in the world. To continue providing exceptional beach cleaning services for Okaloosa County in the future will be an honor. | would like to thank you for the opportunity and trust you have given me and my company over the years, and | look forward to performing to the highest standard possible that you and our residents deserve. Our goals are to continue providing exceptional service maintaining the most beautiful beaches in the world. Dedication, experience, an exceptional service record, and our constant environmental focus make us the premiere choice to continue maintaining Okaloosa County's pristine beaches. | encourage you to call me anytime if you have questions or concerns. | always maintain an open door policy and would like to thank you for your consideration. Sincerely, Sandman, LLC Ss SE Taylor Ward, MGRM Enclosure: Bid for beach cleaning services — Bid # TDD 56-13 OKALOOSA COUNTY TAX COLLECTOR BEN ANDERSON FACILITIES/ MACHINES, ROOMS TYPE OF Business Tax Receipt BUSINESS 762 BENNING DR SINESS apnnESS DESTIN, FL 32541 MAKE CHECKS PAYABLE TO: Okaloosa County Tax Collector P.O. Box 1387, Nice\ SANDMAN LLC. SANDMAN LLC 762 BENNING DR DESTIN, FL 32541 Paid 315-13000815 OKALOOSA COUNTY LOCAL BUSINESS TAX RECEIPT STATE OF FLORIDA SEATS Non-Regulated , FL 32588 35.00 2013 - 2014 EMPLOYEES OKALOOSA COUNTY Tax Collector View Your Account Online Scan Here 08/21/2013 RECEIPT NO. 260170711811 EXPIRES SEPTEMBER 30, 2014 SUPPLEMENTAL RENEWAL NEW BUSINESS TRANSFER ORIGINAL TAX 0.00 35.00 AMOUNT 0.00 PENALTY 0.00 COLLECTION COST 0.00 TOTAL 35.00 SIGN AND DISPLAY AS REQUIRED | SWEAR THAT THIS LOCAL BUSINESS TAX RECEIPT IS MADE FOR THE BUSINESS OR PROFESSION INDICATED HEREON AND IS TRUE AND CORRECT. THE APPLICATION MUST COMPLY WITH STATE AND LOCAL ORDINANCE, INCLUDING ZONING. Post in a Conspicuous Place ISSUED TO: SANDMAN, LLC LOCATION: \-\ SERVICES MISCELLANEOUS 4 EMPLOYEES 1.00 MAILING ADDRESS: \~| SANDMAN, LLC {4 762 BENNING DRIVE DESTIN, FL 32541-1640 1858 Local Business Tax Receipt 326 MOUNTAIN DRIVE City of Destin,