Okaloosa County BOCC — October 5, 2013 — Sandman bid — reading text

Interest Disclosure Form (to be filled out and signed). Local Preference Data Sheet (to be filled out and signed). No Contact Clause Form (to be filled out and signed). BID SCHEDULE — THREE (3) YEAR PERIOD Award will be based on the bid in the best interest of the County. The County reserves the right to award a separate contract for the Destin work and a separate contract for the Okaloosa Island work if deemed in the best interests of the County, The Owner retains the option to award and/or reject any or all bids. Bidder agrees to provide all necessary supervision, labor, machines, tools, apparatus, and other means to do all the work and furnish all the material specified on this contract and approved by the County and TDC in the manner and time prescribed and according to the requirements of the County as therein set forth. Note: All entries in the proposal must be clear, either typewritten or hand lettered legibly, in ink. Where indicated, bid prices must be written both in word and figures. A discrepancy between the amount shown in figures and the amount shown in words shall be grounds to disqualify the bid. BIDDER SUPPLEMENTAL INFORMATION The intent of this sheet is to provide additional specific information to the owner as to the ability of the Bidder to complete the project. It is understood that the actual equipment and manpower on the project site may vary depending on the work being performed at a given time. Actual commencement of the contract time will be determined after award of contract. Bidder shall attach a financial statement to bid. Attach additional sheets as needed. Equipment that will be dedicated to this service (REQUIRED INFORMATION) Please provide manufacturer’s descriptive literature of equipment with specification to be utilized if less than three (3) years old. If equipment is older than three (3) years old, please provide pictures of each piece for the committee’s review. Make: _"SEE ATTACHED" Model: "EQUIPMENT LIST" Year: Make: Model: Year: Make: Model: Year: Make: Model: Year: Manpower that will be dedicated to this service: 6-8 MEN each cleaning services of similar type and size complete the Bidder: Services provided for whom and year(s). Area of cleaning service performed. "SEE ATTACHED" "COMPLETED PROJECTS SANDMAN, LLC" Other information which may be pertinent to these services: WWW.BEACHCLEANING.COM PROVEN SERVICE RECORD, EXCELLENT WORK HISTORY, SOLID FINANCIAL RECORD, WE HAVE A LONG HISTORY OF MUNICIPAL CONTRACT PERFORMANCE IN OKALOOSA COUNTY INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. SANDMAN, LLC —2$ SS Bidder’s Company Name Authorized Signature — Manual 326 MOUNTAIN DR. DESTIN, FL TAYLOR WARD Physical Address Authorized Signature — Typed 762 BENNING DR. DESTIN, FL 32541 MGRM Mailing Address Title 850-654-7710 Phone Number FAX Number 850-582-7263 850-582-7263 Cellular Number After-Hours Number(s) 8/29/13 DATE (REVISED: JANUARY 12, 2001) DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee’s community, by any employee who is convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements. areena SIGNATURE: ae DATE: COMPANY: SANDMAN, LLC NAME; TAYLOR WARD (Typed or Printed) ADDRESS: 762 BENNING DR. DESTIN, FL TITLE: MGRM 32541 E-MAIL: SANDMAN@BEACHCLEANING.COM PHONE NO.: _850-654-7710 10 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business. YES... —___- NO. x NAME(S) POSITION(S) FIRM NAME: SANDMAN, LLC BY (PRINTED): TAYLOR WARD. BY (SIGNATURE): ee TITLE: MGRM ADDRESS: 762 BENNING DR. DESTIN, FL 32541 PHONE NO. 850-654-7710 E-MAIL SANDMAN@BEACHCLEANING.COM 11 LOCAL PREFERENCE DATA SHEET Refer to Special Bid Condition Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? (If your firm is located in Okaloosa County, you will check “NO.") If “YES,” list below the extent of such preference. YES. SANDMAN, LLC Bidder’s Company Name SANDMAN@BEACHCLEANING.COM NO. x Authorized Signature — Manual TAYLOR WARD - MGRM E-Mail Authorized Signature — Typed 12 NO CONTACT CLAUSE The Board has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Request for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information in the decision process. Any violation of this policy shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. I eS _-ae representing SANOMAN, LLC Signature Company Name On this __29 day of AUGUST 2013 20/3 _ hereby agree to abide by the County's “No Contact Clause" and understand violation of this policy shall result in disqualification of my proposal/submittal. 13 EXHIBIT “A” BID SPECIFICATIONS FOR PROVIDING BEACH CLEANING SERVICES TDC AGREEMENT BETWEEN AND OKALOOSA COUNTY, FLORIDA FOR BEACH CLEANING SERVICES This Agreement made and entered into this day of , 2013, by and between Okaloosa County, Florida, a political subdivision of the State of Florida (the “County”) and (the “Contractor”) for the provision of beach cleaning services as more particularly set forth herein. WITNESSETH: WHEREAS, the COUNTY has determined that a clean beach is an essential component in the County's goal of increasing tourism and improving the overall economy of Okaloosa County; and WHEREAS, the COUNTY has concluded that the services of a professional beach cleaning services are needed to maintain clean beaches free of trash and debris; and WHEREAS, the Board of County Commissioners, through a selection process conducted in accordance with the requirements of law and County policy, has selected CONTRACT ‘OR as the provider for the aforementioned purpose; and WHEREAS, the CONTRACTOR has professional staff available to perform these functions and provide the services required under this Agreement, and WHEREAS, the COUNTY seeks to engage the CONTRACTOR for the purposes of providing these services. NOW THEREFORE, in consideration of the above and the mutual covenants contained herein, the parties agree as follows: ARTICLE I: RECITALS 1.1. The above recitals are incorporated as essential terms of this Agreement. ARTICLE II: SCOPE OF SERVICES 2.1 The CONTRACTOR shall clean certain areas of the beach, provide beach repairs, erosion control measures and hazard management services in accordance with the Scope of Services set forth in EXHIBIT A attached hereto and incorporated by reference. 14 2.2 The CONTRACTOR shall provide a point-of-contact for the services provided under this Agreement. The point of contact shall be available to the COUNTY at all times as necessary for the proper performance of this Agreement by the CONTRACTOR. ARTICLE III: COMPENSATION AND INVOICES 3.1 Compensation under this Agreement shall be as set forth in EXHIBIT A attached hereto and incorporated by reference. 3.2 The CONTRACTOR shall submit copies of effective contracts, insertion orders, a recapitulation of credits and debits affecting previously submitted statements or invoices and substantiating bills, along with support documentation for invoices presented for payment. 3.3. It is mutually agreed and understood that payments to the CONTRACTOR for approved expenditures shall be made only upon submission to the COUNTY of itemized copies or original invoices. All. statements or invoices for fees for services rendered submitted by the CONTRACTOR to the COUNTY shall be submitted in detail sufficient for proper pre-audit and post-audit thereof to insure that the work performed, expense incurred, or service rendered actually took place, was properly authorized and that the correct amount has been charged. Invoices submitted by the CONTRACTOR for services performed under this Agreement shall be itemized such that the description of services performed is consistent with the description included in the scope of services attached hereto as EXHIBIT A. 3.4 No invoice will be processed without the executed task order, purchase order or contract/lease payment approval form, as applicable, approved by the respective County official(s). No invoice for expenditures will be approved unless a copy of the actual invoice from the vendor accompanies the invoice reflecting the acquisition of goods/services. 3.5 No advancement of funds will be issued unless specifically approved by the Board of