Okaloosa County BOCC — October 5, 2013 — Sandman bid — reading text

BEACH CLEANING SERVICES FOR OKALOOSA ISLAND & DESTIN, FLORIDA = Board of County Commissioners =~ OKALOOSA COUNTY TOURIST DEVELOPMENT DEPARTMENT FUNDING & MANAGEMENT ORGANIZATION BID #: TDD 56-13 BID OPENS: AUGUST 29, 2013 @ 3:10 P.M. NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 3:10 p.m. (local time) , August 29, 2013 for Beach Cleaning Services for Okaloosa Island & Destin. Copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities); this links you to the Florida Panhandle Purchasing Group website where our bid specifications will now be posted. At 3:10 p.m. (local time), August 29, 2013, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder’s name and "Bid on Beach Cleaning Services for Okaloosa Island & Destin to be opened at, 3:10 p.m., August 29, 2013". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Board of County Commissioners Conference and Training Room # 305 Located at 302 N. Wilson Street, Crestview, FL 32536. Bids may be submitted in the Conference and Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson Street, # 203. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Okaloosa County Courthouse 101 E James Lee Blvd. #118 Crestview FL 32536 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman 2. BEACH CLEANING SERVICES OKALOOSA ISLAND & DESTIN, FLORIDA SECTION A INVITATION TO BID INVITATION TO BIDDERS A. Sealed bids must be delivered to : Clerk of Circuit Court Attention: Gary Stanford, Finance Director Brackin Building Room # 203 302 N. Wilson Street Crestview, FL 32536 Bids will be received at the above location until: 3:10 p.m., August 29, 2013 Location of the opening will be: Conference & Training Room # 305 Brackin Building 302 N. Wilson Street Crestview, FL 32536 BIDDING DOCUMENTS A. The Contract Documents for bidding may be examined and obtained at the office of the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536, 850-689-5960 or may be downloaded from the Okaloosa County Purchasing Department Website (www.co.okaloosa.fl.us). PREPARATION AND SUBMISSION OF PROPOSAL A. All bids must be made on Proposal Forms, included herein, properly executed and sealed in envelopes reflecting on the outside: ds “Bid for Beach Cleaning Services- Okaloosa Island & Destin, Florida” 2. Bidder’s name and phone number Bids received by fax will not be accepted. B. The County reserves the right to reject any or all bids, waive informalities in any bid, and to make the award in the best interest of the County. G No changes in the amounts of bids appearing on outside of bids will be considered. Only the amounts shown inside the envelope will be considered. All changes, corrections and erasures MUST BE INITIALED by the person signing the bid. D. Furnish with your bid the satisfaction of your proper licensing in Okaloosa County. SECURITY FOR FAITHFUL PERFORMANCE Es A bid bond representative of five percent (5%) for the first year’s total bid price must be submitted with the bid package. Fa A payment and performance bond in the amount of $25,000 each made out to the Okaloosa Board of County Commissioners, issued by an institution approved by the County, will be due at the signing of the contract by the successful bidder, for-the-faithful-perfermance-ofthe-contract- DRUG FREE ENVIRONMENT The bidder shall provide a drug-free workplace environmental for employees. Certification shall be supplied with each bid found in the proposal. PUBLIC ENTITY CRIME INFORMATION A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date placed on the convicted vendor list. CONFLICT OF INTEREST The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposal name of any officer, director, or agent 10. Further, all respondents must disclose the name of any County officer or employee who, owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of it branches. Further, the official, prior to or at any time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County, if he is an officer or employee of the County, disclosing his or spouse’s or child’s interest and the nature of the intended business. NOTE: For bidders’ convenience, the certification form is enclosed and is made a part of the bid package. IDENTICAL TIE PROPOSAL Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. NOTE: For bidders’ convenience, the certification form is enclosed form is enclosed and is made a part of the bid package. LOCAL PREFERENCE Okaloosa County grants a preference to in-county bidders only when bids are received from firms located in states, municipalities or other political subdivisions which offer preference to bidders located in such politician subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipalities or other political subdivisions in which the out-of-county bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference state the extent of such preference to include the amount and type preference offered. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. NOTE: For bidders’ convenience, the certification form is enclosed form is enclosed and is made a part of the bid package. BID OPENING Bid opening shall be public on the date and time specified on the bid form. It is the bidder's responsibility to assure that his bid is delivers at the proper time and place. Offers by telegram, facsimile, or telephone are NOT acceptable. 11. NOTE: Crestview, Florida is “not a next day guarantee: delivery location” by delivery services. 4.10 Where required, bidder must satisfy themselves of the accuracy of the estimated quantities in the Bid Schedule by examination of the site and a review of the specifications of the bid package. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done. nature of the work to be to“ 1,11 The Owner shall provide to bidders, prior to bidding, all information which is pertinent to, and delineates and describes, the land owned and rights-of-way acquired or to be acquired. 4,12 Exhibit “A” contains the provisions required for the Beach Cleaning Services. Information obtained from an officer, agent, or employee of the County or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract. 4,13 The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the County that such bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. 1.14 A conditional or qualified bid may not be accepted. 1.15 All applicable laws, ordinance, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the contract throughout. 1.16 Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the bid specifications. The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid. AWARDS AND REJECTIONS A. The Board in its absolute discretion may reject any bid of a bidder that has failed, in the opinion of the Board to complete or perform an Okaloosa County contracted project in a timely fashion, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential bidders. B. There is no obligation on the part of the County to award the bid to the lowest bidder, submitting a responsive bid with a resulting negotiating agreement that is in its best interest and its decision shall be final. 12. The Board of County Commissioners reserves the right to waiver any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bids and to accept the bid that in its judgment will best serve the interest of the County. The Board of County Commissioners specifically reserves the right to reject any conditional bid and will reject those which make it impossible to determine the true amount of the bid. Each item must be paid separately and no attempt is to be made to tie any item to any other item or items. The following documents are to be submitted with this bid: A. B. Bid Bond in the amount of 5% for the first year’s total bid price. Bidder Supplemental Information Form (to be filled out). Breakdown of Cost Per Day Form (to be filled out). Machine Cleaning Form (to be filled out). Bid Sheet (to be filled out and signed). Submittal Statement (to be filled out and signed). Hold Harmless Form (to be filled out and signed). Drug-Free Workplace Certification Form (to be filled out and signed). Conflict of