Okaloosa County BOCC — February 7, 2017 — First Amendment Millliman -signed — reading text

FIRST AMENDMENT TO CONTRACT C08-1626-RM MILLIMAN, INC. GASB 45 PLAN DESIGN AND FUNDING ANALYSIS This First Amendment made and entered into on this day of ,2017, hereby amends the Consultant Services Agreement C08-1626-RM (the “Agreement”), dated November 14, 2011 by and between Okaloosa County, Florida, (hereinafter the “County”) and Milliman, Inc. (hereinafter the “Consultant™). WHEREAS, on November 14, 2011, the County and Consultant entered into a consulting services agreement, C08-1626-RM, which provides actuarial services required to meet GASB 43/45 requirements and other services as required; and WHEREAS, the Agreement is effective until terminated by either party upon ninety (90) days written notice to the other party; and WHEREAS, the parties now desire to amend the Agreement to clarify fees that have been and continue to remain in effect for GASB 45 valuations and include language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. NOW THEREFORE, the parties hereby agree to amend Agreement C08-1626-RM as follows: 1. For years in which GASB45 requires a full valuation, Milliman, Inc.’s fees for the valuation report will not exceed $11,000. 2. For years in which GASB45 does not require a full valuation, an abbreviated “roll forward” valuation will be prepared. In the absence of meaningful changes to the retiree medical plan at the County, GASB45 will permit a roll-forward valuation for the fiscal year ending 2017. Milliman Inc.’s fees for the roll-forward valuation report will not exceed $3,500. 3. Agreement C08-1626-RM is further amended to include the following additional provision: Public Records IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. Page 1 0of 3 C08-1626-RM Consultant must comply with the public records laws, Florida Statute chapter 119, specifically Consultant must: a. b. 4. Keep and maintain public records required by the County to perform the service. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwisc provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Consultant does not transfer the records to the County. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Consultant or keep and maintain public records required by the County to perform the service. If the Consultant transfers all public records to the public agency upon completion of the contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. All other provisions of the Agreement shall remain in full force and effect through the duration of the renewal. IN WITNESS WHEREQF, the parties hereto have executed this amendment as of the day and year first written. CONSULTANT Milliman, Inc. OKALOOSA COUNTY, FLORIDA Carolyn N. Ketchel Chairman, Board of County Commissionets Date: Page 2 of 3 C08-1626-RM ATTEST: J.D. Peacock II, Clerk Page 3 of 3 C08-1626-RM