Okaloosa County BOCC — April 9, 2013 (meeting #1123) — reading text

damage that was discovered in 2006. Previous attempts to repair have been unsuccessful and budget constraints in the 5-year CIP have prevented OCWS from further repair attempts or installation of a new subaqueous bore. Staff is researching alternatives and costs, and plans to re-prioritize other projects in order to get a solution in the 5-year CIP, with a target of Fiscal Year 2014. Northwest Florida Regional Airport (VPS) Public Safety Facility (Within Terminal Building). This project will include the design and construction of an approximately 1,800 square-foot two-story police station. The build out of the terminal building is located directly adjacent to the passenger screening checkpoint utilizing available space between aircraft gates. Improvements will include an administration area, holding cells, armory/vault, and evidence storage. Estimated design and construction budget is $850,000. Funding is provided by the Federal Aviation Administration (FAA, $765,000) and Florida Department of Transportation (FDOT, $42,500). Local Match is estimated from Passenger Facility Charges (PFC, $42,500). This project is currently in the concept phase with design expected to commence in April 2013 and construction starting in October 2013. Airport/Eglin AFB Aircraft Rescue Fire Fighting (ARFF) Station. This project will include the design and construction of an ARFF facility located on Eglin AFB at a strategic location near the runways which will enhance operational safety and FAA Part 139 required response times. The facility will consists of approximately 8,000 square feet of staff and support areas and approximately 8,000 square feet of truck parking and maintenance bays. Estimated design and construction budget is $2,000,000. Funding is provided by FAA under the Military Airport Program in the amount of $1,800,000; along with funding from FDOT in the amount of $100,000; and the remaining $100,000 from PFC. This project is currently in the concept phase with design Page 33 Packet Pg. 40  1.b expected to commence March 2013 and construction starting in October 2013. Rehabilitate Taxiway (TW) D-1. This project will include the design and construction to rehabilitate TW-D1. The asphalt TW is one of two connections to the airfield that air carrier aircraft utilize to access the runway. The project will also include new signage, taxiway edge lights and utility crossings. The estimated design and construction budget is $500,000. Funding is provided by the FAA in the amount of $450,000; and the remaining funds from FDOT and the PFC in the amount of $25,000 from each. This project is currently in the concept phase with design expected to commence in May 2013 and construction starting in October 2013. Procure and Install Two Ground Level Boarding Bridges. This project will include the design, procurement and installation of two boarding bridges located at Gates A-1 and A-2 replacing the Regional Boarding Ramps. The Attachment: Budget Policy Document FY14 (1578 : Budget Policy Document) project will also include new gate envelope striping, HVAC and electrical connections. The estimated design and construction budget is $1,000,000. Funding is provided by the FAA in the amount of $900,000 with FDOT and PFC supplying $50,000 each. This project is currently in the concept phase with design expected to commence in July 2013 and construction starting in October 2013. Procure and Install Bag Lifts for Passenger Loading Bridges (PLB). This project will add bag lifts to the three original PLBs, thereby bringing them into conformance with the latest two bridges installed during the concourse expansion. The estimated cost is $93,000 with FAA funding at $83,700 with FDOT and Local Matching funds providing $4,650 each. The latter funds will originate from PFCs. Procure Ramp Sweeper. The ramp sweeper will replace the current sweeper used to keep the aircraft parking ramp area free from foreign objects and debris. The estimated cost is $73,000 with $65,000 being eligible for FAA funding and the balance to come from FDOT and Local Matching PFCs at $3,600 each. Bob Sikes Airport (CEW) Airport Main Entrance Road. The proposed project consists of approximately 1.5 miles of new roadway to provide improved, centralized access to the Bob Sikes Airport. The new asphalt roadway will feature a four- lane divided corridor with attractive landscaping and signage at the intersection of US Highway 90, accompanied by turn lane and median improvements on the existing highway. The road will be built to industrial standards and will accommodate large trucks and transport equipment. Funding to commence the Environmental Assessment is being requested from the FDOT in the amount of $600,000 with an airport match of $150,000. The total project design and construction is estimated by the FDOT at $13,000,000. West Area Public Parking Lot. This project entails the construction of approximately 3,000 - 4,000 square yards of asphalt pavement for vehicle parking and access. The facility will include area lighting, stormwater inlet and pipe improvements, and utility extensions for services anticipated for the development areas east of the parking facility. Estimated construction cost is $800,000. Funding is provided by FDOT in the amount of $640,000 with an airport match of $160,000. This project is currently designed with construction starting in May 2013 expected completion date of October 2013. Tourist Development Emerald Coast Visitors Welcome Center. A request for proposal (RFP) will be issued in 2013 seeking companies to bid on replacing the Visitors Welcome Center exterior siding and roof. This will be the first time Page 34 Packet Pg. 41  1.b the Visitors Welcome Center has been renovated since its construction in October 1994. Visitors Welcome Center staff provides information and assistance to 3,000-5,000 national and international visitors each month. Emerald Coast Convention Center. The center has successfully finished a significant rebranding effort, including a new website and an approved 30,000 square foot outdoor exhibition area, along with several other expansion initiatives. Among these improvements is the addition of two exterior Porte Cochere structures, the reconfiguration of the aging fountain structure at the entrance of the center, and an extension loading dock for increased off-load capabilities. Policy Recommendation. Major capital projects remain a challenge with resources becoming more limited each year. Any desire to step up road construction, resurfacing or stormwater projects will require additional Attachment: Budget Policy Document FY14 (1578 : Budget Policy Document) funding sources. Additionally, staff requests Board direction on capital projects based on the amount of resources (revenue and balances) available. Page 35 Packet Pg. 42  1.b Budget Workshops The workshop process for the Board of County Commissioners will be somewhat the same as in the past and budgets will be fine-tuned again this year by the County Administrator prior to these workshops. The only continuing change in the review process will be the movement towards full utilization of Performance-Based Budgets (PBB). The PBB will be the primary document utilized during the Board’s reviews, replacing the old traditional line-item budgets. While the detailed line-item budget will still be available to both the Board and the public, the PBB format provides a better representation of the cost, staffing and other resources necessary to provide certain services. The Board workshops are tentatively scheduled and included as part of this document on page 38. Attachment: Budget Policy Document FY14 (1578 : Budget Policy Document) Information, which will be provided to the Board of County Commissioners, the public, as well as to the County Administrator, prior to that time, will include the following: • Performance-Based Budgets detailing service areas/program descriptions, revenue source, current and historical financial data, staffing summaries, major accomplishments, key objectives and performance measurements • Human Resources and budget staff will provide employee information • Computerized departmental worksheets with current and historical information by line item expenditure accounts Budget staff will load historical financial information into the budget package from the fund accountant financial system. Requests from agencies other than Board departments will be entered by the Finance Department. Departments will: • Enter detailed budget proposal information • Contracted services • Travel and per diem • Land, buildings, improvements other than buildings and equipment • Coordinate requests for employee changes with the Human Resources Department • Information Systems, Fleet Operations, and Risk Management will coordinate and make recommendations for the line item expenditure related to their areas of responsibility for each department The initial and final public hearings of the Okaloosa County’s budget, in accordance with Florida Statutes 200.065, have been scheduled on September 5, 2013 and September 17, 2013, respectively. Page 36 Packet Pg. 43  1.b MILLAGE PROCESS SCHEDULE Fiscal Year 2014 DATE ACTION July 1, 2013 Property Appraiser certifies the taxable value to taxing authorities ("Day 1" of Schedule) By July 15, 2013 Budget Officer submits tentative budget to the Board of County Commissioners (BCC) Attachment: Budget Policy Document FY14 (1578 : Budget Policy Document) July 15 - Aug 10 BCC conducts budget workshops and adjusts budgets as they deem appropriate By August 3, 2013 Taxing authorities advise the Property Appraiser of: (1) Proposed millage rate (2) Rolled-back rate (3) Date, time, and place of public hearing on the tentative budget By August 24, 2013 Last day for Property Appraiser to mail Notices of Proposed Property Taxes (TRIM Notice) to taxpayers (includes public hearing information) September 5,