Okaloosa County BOCC — April 9, 2013 (meeting #1123) — reading text

2,709,160 $20,000,000 1,716,129 1,735,182 1,764,960 1,805,413 1,372,816 2,183,674 448,994 857,333 107,500 $15,000,000 $10,000,000 $5,000,000 $0 FY09 FY10 FY11 FY12 FY13(Budget) General Fund Special Revenue Funds Capital Outlay Funds Enterprise Funds Project Funding The Budget staff will determine the amount of resources (revenue and balances) available for capital projects. Proposed projects will be prioritized and the available funds allocated accordingly. Okaloosa County will levy the millage necessary to ensure concurrency with the level of service standards adopted in the Comprehensive Plan. Capital Outlay Funds’ prior year taxes, other revenue, built-up reserves and bond proceeds in general government capital improvement, equated to budgeted construction expenditures and reserves totaling $4,999,685 for the beginning of Fiscal Year 2013. Also, at the beginning of Fiscal Year 2013, $10,755,000 in Page 25 Packet Pg. 32  1.b road project capital improvements were funded from motor fuel taxes, interest earnings and reserves. In addition to the general government capital improvements, the capital improvements in the Enterprise Funds are funded through user charges of those funds. In the Water and Sewer enterprise operation the capital improvements amounted to approximately $7,500,000 in Fiscal Year 2013. The Airport Enterprise operation budgeted approximately $2,700,000 in capital improvements, while the Convention Center budgeted approximately $2,500,000, during this same period. Solid Waste and Emergency Medical Services funded a small amount of capital improvements during Fiscal Year 2013, while Inspection had none. The future year’s Capital Improvement Program shows leveling off or declines in capital projects as funds are limited. Proposed Projects/Updates Attachment: Budget Policy Document FY14 (1578 : Budget Policy Document) Courthouse Facilities Shalimar Courthouse Annex. With the completion of the Courthouse Annex Extension in October of 2011 and a judicial determination on the annex Reverter Clause, the Board moved to begin developing plans in the current Fiscal Year 2013 budget for the renovation of the Shalimar Courthouse Annex. The Board entered into a contract with Lord & Son for design-build services for the renovation of the annex and approved funding for Phase I design services. In addition, the Board authorized the formation of a renovation project Task Force made up of representatives of the user groups who will eventually occupy the renovated annex or who will otherwise be significantly affected by the reallocation of the space. The Task Force held its first meeting on November 30, 2012 and held several meetings after that with the purpose to reallocate the available space at the annex and make recommendations to the Board based on their decisions. One of the most significant driving factors behind the renovation of the annex has been to provide county owned or controlled space for operations that are leasing office space from the private sector. With some significant leases set to expire before the end of Fiscal Year 2014 and some others that have reverted to month-to-month arrangements, time is of the essence to make space available for those operations to eliminate those rental payments. The Task Force Committee and design team made a presentation to the Board during the March 19th meeting recommending consolidation of certain county operations into the Shalimar facility. These facilities include two courtrooms, judicial and court support offices, offices for the Board of County Commissioners, the BCC chambers, County Administrator, County Attorney, Supervisor of Elections, Tax Collector, Guardian ad Litem, Property Appraiser, certain Clerk of Courts offices, and other selected operations. The committee further recommended Sheriff Investigations, Civil Process, and Warrants & Records be relocated to a separate new building to be constructed on the Sheriff’s administrative compound in Shalimar. Once the relocations are finalized, the current rents paid could be reduced by approximately $800,000 per year. The initial estimated cost for the proposed annex renovation is $11,500,000 and the new Sheriff facility has been estimated at $1,750,000. Public Safety Sheriff’s Brackin Street Building. The roof on the North District Command building has begun leaking and is at the end of its useful life. To protect the building from further damage, the roof needs to be replaced. Funding of $110,000 will be needed in Fiscal Year 2014 to replace the roof. Page 26 Packet Pg. 33  1.b County Jail. One of the chillers at the jail is at the end of its useful life. Facility Maintenance staff was able to make minimal emergency repairs a couple of years ago to keep the unit running for a short time. When this unit fails, it’ll take several months to go through the process of taking bids, ordering the unit, and then waiting for it to be manufactured and delivered. If the failure happens in the summer months, the entire inmate population may have to be relocated to available space in facilities in other counties. Funding of $225,000 would be needed in Fiscal Year 2014 to replace the chiller. The roof on the county jail is leaking in several places. The source of some of the leaks goes beyond simple patch and repair attempts. Some roof replacement and associated damage repair is the only way to stop the leaking. This is not a simple matter of stopping the water damage to the roof support systems. The water intrusion is creating hazardous situations for staff and inmates. In addition, gutters were never installed on Attachment: Budget Policy Document FY14 (1578 : Budget Policy Document) certain portions of the facility which is contributing to some of the water intrusion and facility damage issues. Funding of $225,000 will be needed in Fiscal Year 2014 to get proper gutters installed where needed and replace leaking portions of the roof and repair water damage. Board Facilities Brackin Building. Space planning for the Property Appraisers new offices on the second floor of the Brackin Building is nearly complete. If the Board agrees, funding of $65,000 will be needed in Fiscal Year 2014 to remodel the space. Old Fort Walton Beach (FWB) Hospital. A renovation plan is in development for the old FWB Hospital to provide operational space for a number of county operations that are currently in rented space. Space is currently being designed for the County Information Systems Department and records storage for the State Attorney on the second floor, and the Growth Management Department on the first floor. As the renovation plan is completed for the Shalimar Courthouse Annex, those in rented offices that are not going to the Shalimar Courthouse Annex will be considered for relocation to the old FWB Hospital. The roof has reached the end of its useful life. The elevator must be repaired to comply with the ADA requirements. Phase I remodeling work will be limited to the 2-story portion of the facility. If the Board agrees, $500,000 will be needed in Fiscal Year 2014 for this phase of the project, which may be included in the Board’s anticipated debt service for the Shalimar Courthouse Annex. Public Works Parks. The Parks Division is responsible for improving and maintaining 59 park properties in accordance with the Parks Master Plan. Funding for park improvements is derived through general fund allocations for County parks, Tourist Development Department (Fiscal Year 2013 amount was $491,719) for tourist related parks and a Parks Municipal Service Taxing Unit (MSTU) for unincorporated parks. Recent MSTU projects include extensive work on the old Essex treatment plant site (Don and Susan Stillwell Park) construction of a 210 foot long wood boardwalk at Laurel Hill Park, and work on the new Parks storage property on Cavalier Dr. In addition, County Park improvements include: Shoal River Park sewer upgrades, pier repairs at Marler Boat Ramp, and new boat ramp at Shoal River Park. Recreation development grants, which previously provided a source of funding for park improvements, continue to dwindle and are not considered a viable revenue source. For Fiscal Year 2014, the Parks Division has identified park improvements in the following areas: • Baker Recreation Center (adjacent to Mill Creek Subdivision) fencing along north property and Page 27 Packet Pg. 34  1.b upgrades to existing playground equipment - $40,000 (County Park) • Beach Accessway Improvements at #1 Soundside Phase II - $40,000 - repairs to wood boardwalk (deck and railings) (County Park) • Cotton Bridge Park - $10,000 – replace rubber surfacing under play equipment (County Park) • Don Stillwell Park Phase III (Garnier’s Plant Site) - $100,000 (Unincorporated) • Wilderness Landing - $106,000 (Unincorporated) • Neighborhood Park (site to be determined) -$200,000 (Unincorporated) • Silver Oaks Park - $250,000 play equipment and wood boardwalk – (Unincorporated) • Laurel Hill/Dorcas (Highway 393) - $40,000 – small play structure with rubber surfacing (Unincorporated) •