Fort Walton Beach Council agenda — 06-12-2012 regular — reading text

expected to take 12 weeks to complete. This will also alleviate the disruption of normal business for Bay Cafe, which normally closes for a portion of each winter. 3. FINANCIAL INFORMATION: Packet Pg. 23  84 City ENGINEERING Council of Fort Walton Beach 0 To: & UTILITY SERVICES MEMORANDUM Michael D. Beedic, Acting City Manager From: Michael Recife, Engineering & Utility Services Director Date: June 12, 2012 Subject: Task Order for Design of Lift Station 3 Wet Well 3. 1. To complete all of the tasks of the final design for Lift Station No. 3, Goodwyn, Mills and Cawood, Inc. has proposed a not -to- exceed fee of $31, 500. 3. 2. If approved, funding is available in the Utilities Fund in Professional Services under Utility Services Administration ( 1 300). 4, RECOMMENDATION: 4. 1. Staff requests City Council authorization for the City Manager to execute a Task Order with Goodwyn, Mills and Cawood, Inc. of Fort Walton Beach, Florida to complete the final design of Lift Station No. 3 for a not -to- exceed amount of $31, 500. ATTACHMENTS: LS 3 Wet Well Design Task Order ( PDF) SIGNATURE BLOCK: Michael Beedie Skipped 06/ 05/ 2012 1: 56 PM Finance Completed 06/ 06/ 2012 7: 31 AM City Attorney Completed 06/ 06/ 2012 12: 29 PM Carole Jones Completed 06/ 06/ 2012 2: 16 PM City Manager Completed 06/ 06/ 2012 2: 16 PM City Council Pending Packet Pg. 24  6. 4.a TASK ORDER for CONTRACT FOR GENERAL CONSULTING SERVICES With General Contract Administrator Provisions This task order is executed by the parties on the dates signed, shall become effective as of the date signed by the last party, and incorporates by reference the entire Contract for General Consulting Services between the City of Fort Walton Beach, a Florida municipality, with its principal place of business at 107 Miracle Strip Parkway SW, Fort Walton Beach, Florida, ( "City") and the Consultant ( "Engineer "): Goodwyn, Mills and Cawood, Inc. 171 Brooks Street SE, Suite E Fort Walton Beach, Florida 32548 Telephone Number: 850. 683. 0711 Facsimile Number: 850. 683. 8711 Section 1. Scope of Work The Consultant shall perform the following services ( the " Work "): a. General Civil Engineering Services: Provide Preliminary and Final Design Services for the Installation of a new Wet Well and Relocation of Existing Equipment for Lift Station # 3, located at 230 Alconese Avenue SE. Design services shall include incorporation of equipment currently owned by the City and equipment to be provided by the contractor into a clear set of design documents including civil and electrical plans and specifications. Facilitate discussions with the Florida Department of Environmental Protection to adequately permit the project or to document that permitting is not required. The City of Fort Walton Beach will be responsible for all Permit Application Fees. Through a sub -consultant, provide geotechnical services to adequately document water table, soil profile, and foundation requirements. Provide Bidding Assistance and Construction Administration Services for the relocation of Lift Station # 3. The City will provide required topographic survey and easement preparation and acquisition services. b. The Consultant is hereby designated as the General Contract Administrator for this project. The City shall give all instructions to contractors through the General Contract Administrator. The Consultant shall have the following duties as the General Contract Administrator. 1. The General Contract Administrator is the City' s representative during the entire period of construction. Packet Pg. 25  84. The General Contract Administrator shall stay familiar with the progress and quality of the work by making periodic visits to the work site and will make general determinations as to whether the work is proceeding in accordance with this task order. The General Contract Administrator will keep the City informed of the progress and will use his or her best efforts to protect the City from defects and deficiencies in the work. The General Contract Administrator will not be responsible for the means of construction, or for the sequences, methods, and procedures used, or for the contractor' s failure to perform the work in accordance with the contract documents. 3. The General Contract Administrator will be the initial interpreter of the contract documents and make primary decisions on claims and disputes between the contractors and the City. 4. The General Contract Administrator is authorized to reject work that, in his or her opinion, does not conform to the contract documents, and in this connection to stop the work or a portion of it, when necessary. 5. The General Contract Administrator will determine the amounts owing to the contractors as the work progresses, based on the contractors' applications and the Administrator' s inspections and observations, and will issue certificates for progress payments and final payment in accordance with the General Contract. Section 2. Project Schedule vm The Consultant shall follow the following project schedule: Time Activity 5 Weeks Preliminary Design Phase Final Design Phase 5 Weeks 6 Weeks Bidding or Negotiation Phase Construction Phase 12 Weeks Section 3. Price & Payment of Project The Consultant shall be compensated as follows: Fixed Price. The Consultant's compensation shall be a fixed price of $31, 500 to be paid monthly as work progresses in the following manner: 9, 500 Preliminary Design Phase Final Design Phase 10, 000 Geotechnical Report 3, 500 3, 000 Bidding or Negotiation Phase Construction Phase 5, 500 Section 4. Insurance/ Payment /Performance Bond insurance documents included in General Services Agreement. Packet Pg: 26  8. 4.a Section 5. Time of Completion Work shall commence upon execution of the Task order and be completed per the schedule outlined above in Section 2. CITY OF FORT WALTON BEACH, FLORIDA 2012 By ' Dated Michael Beedie, Acting City Manager Attest: Helen Spencer, City Clerk CONSULTANT 2012 By: Dated Printed Name: Charles R. Faulkner, Jr. Its: Vice President Packet Pg.. 27  S. 5 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Michael D. Beedie, Acting City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 12, 2012 Subject: World Changers Material Bid Award L BACKGROUND: 1. 1. For ten of the last eleven years, the City of Fort Walton Beach has supported the World Changers program through the Community Development Block Grant ( CDBG) program. World Changers, which is sponsored by the North American Mission Board, Cinco Bayou Baptist Church, and the City of Fort Walton Beach, will roof and/ or paint thirteen ( 13) homes and two ( 2) church buildings within the City of Fort Walton Beach in late June 2012. L2. Between June 23 & 30, 2012, over 225 high school and middle school students will arrive in Fort Walton Beach and serve the community through this outreach program. The students will be divided into 15- person crews with an onsite supervisor assigned to each crew. There will also be construction supervisors and an overall construction coordinator who has worked with City staff to identify the materials required to roof and/ or paint the homes that will be part of the World Changers program. 2. DISCUSSION: 2. 1. Each fiscal year, the City' s Purchasing Division receives unit price bids for the materials required for the World Changers program. Prior to the program starting in June, the City, based on the Construction Coordinator' s estimates, will notify the lowest, responsive responsible bidder of the quantities of each material that is required and the delivery points for the materials. 2.2. The materials will be delivered to each project site between June 18° i and June 22 °d Additional materials may be needed for unseen complications that may arise and will be purchased during the week of World Changers. Any remaining materials will be returned to the supplier upon completion of all projects. 2.3. The lowest, responsive responsible bidder for the roofing materials is Lowe' s Home Center. The other bids were submitted by Home Depot and Gulf Eagle Supply. 2. 4. The lowest, responsive