Fort Walton Beach Council agenda — 06-12-2012 regular — reading text

Michael Beedie, Engineering & Utility Services Director Date: June 12, 2012 Subject: Temporary Parking Lease BACKGROUND: 1. 1. The CRA is currently working with several property owners to improve a parking area located on Brooks Street SE behind the Northwest Florida Ballet and Coasters. 1. 2. The contractor for the project, Perdido Grading & Paving, LLC, began demolition of the project area the week of June 4'". 1. 3. The contract duration for the project is 90 days. DISCUSSION: 2. 1. For the duration of the improvements, the business owners and their customers will be displaced from their normal parking area. To accommodate this, Staff investigated several alternative parking options. 2. 2. The Fort Walton Beach Development Partners group has offered to allow the use of the vacant Landmark Center parcel located at the northwest comer of Perry Avenue SE and U.S. Highway 98 as temporary parking for the duration of the project. 3. FINANCIAL INFORMATION: 3. 1. The total investment for this lease is $ 1. 00, and the lease will cover the 90-day contact period. 3. 2. City staff will maintain the property during the lease period. There are no other anticipated expenses related to this request. 4. 4. 1. Staff respectfully recommends City Council approval of a temporary parking lease for the property located at 223 and 225 Miracle Strip Parkway SE. SIGNATURE BLOCK: Stella Jones Completed 06/ 05/ 2012 12: 31 PM Finance Completed 06/ 05/ 2012 12: 44 PM Michael Beedie Skipped 06/ 05/ 2012 1: 58 PM City Attorney Completed 06/ 05/ 2012 2: 11 PM Christopher Frassetti Skipped 06/06/2012 2: 17 PM Carole Jones Completed 06/ 06/ 2012 2: 17 PM City Manager Completed 06/ 06/2012 2: 18 PM Packet Pg. 18-  F- 8. 2 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Michael D. Beedic, Acting City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 12, 2012 Subject: Temporary Parking Lease City Council Pending Packet Pg. 19  8. 3 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Michael D. Beedie, Acting City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 12, 2012 Subject: FY 2012 -13 FDOT Lighting Agreement 1. BACKGROUND: 1. 1. The fiscal year for FDOT begins on July 1, 2012 and continues through June 30, 2013. Prior to the beginning of each fiscal year, the Florida Department of Transportation FDOT) issues a work order authorizing the performance of maintenance on highway lighting for that fiscal year. The work order is in compliance with the executed Highway Lighting, Maintenance, and Compensation Agreement that was executed between the City of Fort Walton Beach and FDOT. 2. DISCUSSION: 2. 1. For FY 2012 -13, FDOT has submitted a work order under the Highway Lighting, Maintenance, and Compensation Agreement that was approved in FY 2011 - 12. A total of 429 lights are maintained by the City along the FDOT state highway system. 2. 2. In order to receive the funding from FDOT, the executed work order must be returned to FDOT by June 26, 2012. 3. FINANCIAL INFORMATION: 3. 1. In FY 2011 - 12, the City entered into a work order to be reimbursed $ 76, 093 for the maintenance of highway lights located within the FDOT highway system as stated in the Highway Lighting, Maintenance, and Compensation Agreement. 3. 2. For FY 2012 -13, the estimated reimbursement amount for the highway lighting maintenance is $ 77, 830.04 and is based on the number of lights maintained by the City. This reimbursement is counted as a revenue in the Streets Division in Account Number 001 - 1240- 344 -9008. 4. RECOMMENDATION: 4. 1. Staff respectfully requests City Council authorization for the City Manager to execute the FY 2012 -13 FDOT Highway Lighting, Maintenance, and Compensation Agreement FPJD: 405499- 1- 78- 43, Contract AQ985) for the reimbursement of an estimated 77, 830.04 from FDOT for the maintenance of highway lighting along FDOT highways. ATTACHMENTS: PDF) FY 2012 -13 FDOT Highway Lighting Work Order ( Packet Pg. 20  8. 3 City ENGINEERING Council of Fort Walton Beach 0 To: & UTILITY SERVICES MEMORANDUM Michael D. Beedie, Acting City Manager From: Michael Bcedie, Engineering & Utility Services Director Date: June 12, 2012 Subject: FY 2012 -13 FDOT Lighting Agreement SIGNATURE BLOCK Michael Beedie Skil ped 06/ 04/ 2012 5: 02 PM Finance Completed 06/ 05/ 2012 7: 36 AM City Attorney Completed 06/ 05/ 2012 9: 26 AM Carole Jones Completed 06/ 05/ 2012 9: 28 AM City Manager Completed 06/05/ 2012 1: 57 PM City Council Pending Packet Pg. 21  fiupg5il 1O0d £l -ZIOZ Ad : £ 1, 8l) 1ap1O WoM 6upy6iJ AeM461H 1004 £ - ZIOZ Ad : luamgoeliv N 0 a Y o.ua Florida Department of Transportation ANANTH PRASAD, P. E. RICK SCOTT 1074 Highway 90 East SECRETARY GOVERNOR Chipley, FL 32428 May 23, 2012 Michael Beedie City of Fort Walton Beach 107 Miracle Strip Parkway Ft. Walton Beach, Florida 32548 Re: Work Order - Highway Lighting, Maintenance, and Compensation Agreement Fiscal Year 12/ 13 Contract: AQ985 FPID: 405499- 1 -78 -43 Vendor: VF596000323001 Dear Mr. Beedie: This work order hereby authorizes you to begin performing maintenance on those lights located on the FDOT highway system from July 1, 2012 thru June 30, 2013. The amount of compensation for your maintenance of 429 lights on the FDOT highway system for fiscal year 2012 -2013, pending legislative approval, is: $ 77. 830. 04. As stated in Page 2 of the executed Highway Lighting, Maintenance, and Compensation Agreement between you, the Maintaining Agency, and the Florida Department of Transportation (FDOT), each year prior to the fiscal year beginning the FDOT shall issue a work order confirming the amount and authorizing the performance of maintenance for each new fiscal year. Invoices for this amount may be submitted between May 1, 2013 and June 15, 2013. The amount authorized is based upon the light count jointly reported, verified and agreed upon by the Maintaining Agency and the Department. Please sign in the space provided below, and mail, fear or e- mail this work order back to the FDOT before June 26 2012. Failure to return a signed copy before this date will forfeit your reimbursement. Fax or e- mail to the attention of Aixa Corbitt at (850) 415 -9148 or Aixa Corbittaldot state tl us. Signature of Representative for Local Maintaining Agency If you have any questions, do not hesitate to call me at 850- 415 -9513. Sincerely, 7 s J1 Tim Smith, P. E. District Utilities Engineer www.dot. statcll. us  8. 4 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Michael D. Beedic, Acting City Manager From: Michael Beedie, Engineering & Utility Services Director Date: June 12, 2012 Subject: Task Order for Design of Lift Station 3 Wet Well 1. BACKGROUND: 1. 1. The City' s Lift Station No. 3 is located at 230 Alconese Avenue SE across from Bay Cafe. This lift station receives a majority of the sanitary sewage generated within Downtown Fort Walton Beach along Brooks Street and U. S. Highway 98. 1. 2. A capital improvement project was programmed as far back as seven to eight years ago to upgrade this lift station by increasing the size of the wet well, installing new larger capacity pumps, and relocating the electrical controls. 1. 3. Over the last three to four years, City Staff has completed the purchase and installation of new pumps and the relocation of the electrical controls. However, the installation of the new wet well has not been accomplished due to the proximity to the Santa Rosa Sound, resulting in high groundwater conditions and unknown soil conditions. 1. DISCUSSION: 2. 1. Staff contacted Goodwyn, Mills and Cawood, Inc., one of the City' s general engineering consultants, to request a Task Order to complete the design, bidding, and construction of a new wet well for Lift Station No. 3. The Task Order includes a scope of work, project schedule, and design budget. 2. 2. The scope of work includes completing the final design of a new wet well and appurtenances for Lift Station No. 3, coordinating the permitting through the FDEP, completing a geotechnical evaluation of the proposed construction site, and providing bidding assistance and construction administration services. 2. 3. The City will be responsible for providing a topographic survey and the acquisition of the necessary easement for the new wet well location. 2. 4. The proposed schedule for completing the design and bidding of the project is estimated to take approximately 16 weeks from the execution of the Task Order with a not -to -exceed cost of $31, 500. 2. 5. The constmetion phase of the project will occur in the winter months of 2012 -13 during low groundwater conditions and is