Fort Walton Beach Council agenda — 06-12-2012 regular — reading text

mo Bobby Griggs Council Scat I Present Joyce gossom Council Seat 2 Present 0n a Dennis Reeves Council Seat 3 Present Trey Goodwin Council Seat 4 Present Bobby Nabors Council Seat 5 Absent Bull Rigdon Council Seat 6 Present Dick Rynearson Council Seat 7 Present he Mayor advised Bobby Nabors was out of town PLEDGE OF ALLEGIANCE Budget Policy Meeting Brandy Ferris, Finance Director, presented a five -year forecast of the various funds within the City, including the general, utilities, sanitation, golf, and stormwater funds. She noted projected increases in the sanitation and stormwater funds, and projected losses in the general, utilities, and golf funds. It was noted that the golf fund, while making some progress, will continue to be monitored. Discussion included innovative ways to generate revenue for the golf such as having an entity sponsor holes and/ or covering maintenance costs for a particular fairway. Jeff Peters, Recreation/ Cultural Services Director, informed Staff has not looked into sponsoring holes or green but is currently doing tee box markers and is looking at ideas such a father/ son days or military days to increase revenue. Policy Decisions Ms. Ferris advised that three policy decisions will be discussed this evening for Council' s consideration: 1) Fire Protection Assessment; 2) Millage Rate; 3) Employee Compensation. City Council JFort Walton Bench Pagel Packet Pg. 8  8. 1. a Special Meeting Minutes May 15, 2012 Fire Assessment Discussion Fire Chief Ken Perkins discussed the first policy decision as the possible implementation of a Fire Protection Assessment which would enable the department to continue to provide its current level of services while fairly apportioning the cost between the recipients of fire protection rather than burdening only ad valorem taxpayers according to the taxable value of their property. Chief Perkins explained a fire protection assessment would provide stable and predictable revenue for one of the City's core services that would reduce the millage rate, diversify revenues, and promote fiscal sustainability. Chief Perkins advised a fire protection assessment may be billed separately, such as a water utility bill, or included on the tax bill. The property tax bill is the preferred method of collection since the property owner benefits from the service, and a fire protection assessment would need to be adopted by January 1, 2013 for inclusion on the 2013 tax bill and the FY 2013 -14 budget. Council discussion included the need to educate the citizens if the assessment is implemented; a that the fee would directly benefit property; and that all property owners should be assessed to determine exemption. Further discussion included the City' s Mutual Aid Agreements with f surrounding areas and the services provided by the City vs. the services the City receives. mo The vote on the motion to move forward and further explore the Fire Protection 0 Assessment carried unanimously. RESULT: ADOPTED [ UNANIMOUS] r MOVER: Dick Rynearson, Council Seat 7 SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Rigdon, Rynearson ABSENT: Nabors n a Millaee Rate Discussion n' Ms. Ferris advised the second policy decision for Council to consider is the millage rate, which is 1h the tax rate applied to each property owner's taxable value to generate property taxes or ad valorem revenue. She explained the rolled back rate as the millage rate that produces the same amount of ad valorem tax revenue levied during the prior year, and that for FY 2012 -13, a higher u millage rate is required to generate the same amount of tax revenue due to the lower taxable t value. m Q The Policy Options for Council to consider are to maintain the current millage rate at 4. 5383; or adopt the millage rate that generates the same amount of ad valorem revenue in FY 2012 -14 as generated in FY 2011 - 12 ( 4.63 mills). The vote on the motion to maintain the current millage rate of 4. 5383 mills carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Trey Goodwin, Council Seat 4 SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Rigdon, Rynearson ABSENT: Nabors Cav Council, fFart Wahoa Beach Page 2 Packet Pg. 9  8. 1. a Special Meeting Minutes May 15, 2012 Employee Compensation Discussion The third policy decision for Council to discuss and consider is that of Employee Compensation. Ms. Ferris advised in FY 2012 employees had the option to elect vacation hours or a lump sum dollar amount based on their annual evaluation score, and the November 2011 employee survey revealed a preference for some portion of the lump sum payment to be guaranteed, rather than entirely based on the evaluation score. The policy options for Council to consider are a lump sum performance incentive up to 5900 based on an employee' s annual evaluation score during FY 2012 -13 ( or election of corresponding vacation hours); a lump sum cost of living payment of $500 plus performance incentive up to an additional $ 400 based on the employes annual evaluation score during FY 2012 -13 ( or election of corresponding vacation hours): or a lump sum cost of living payment of S900 on October I ( or election of corresponding vacation horn's). N The vote on the motion to provide a lump sum cost of living payment of $ 500 plus a performance incentive up to $ 500 based on an employee' s annual evaluation score during FY 2012 -13 ( or election of corresponding vacation hours) on October 1, 2012, carried 0 unanimously. RESULT: ADOPTED )UNANIMOUS] ''... MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bull Rigdon, Council Seat 6 '.... AYES: Griggs, gossom, Reeves, Goodwin, Rigdon, Rynearson ',... ABSENT: Nabors u 0 Incentive for Start Up Businesses The Mayor discussed whether Council wanted to consider a policy to provide incentives for start rn up businesses in the City and for current businesses that are expanding. a Michael Beedic, Acting City Manager, advised that Staff is looking at addressing various incentives in the CRA area and can report back to Council at a future date. N The Mayor also discussed the City's recycling program and whether anything different is planned c and Mr. Becdie advised that several customers have joined in the commercial recycling fee E program. vm ADJOURNMENT: 6: 45 pm a t; Approved: Mayor: Attest: City Clerk Ca, Co. sM ofFon W Icon Br^ ^x Page 3 Packet Pg. 10  8. 1. b Draft Minutes — City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach Tuesday, May 22, 2012 6: 00 PM 107 Mnaole std, Parkway Fort Walton Beach, FL 32548 CALL TO ORDER 6: 00 PM Meeting was called to order on May 22, 2012 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. a Attendee Name Title Status Arrived c Mike Anderson Mayor Present Bobby Griggs