Okaloosa County BOCC — July 25, 2016 — Waste Resource Mgmt - PBB — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: WASTE RESOURCE MANAGEMENT PROGRAM DESCRIPTION: The Waste Resource Management Section of the Public Works Department provides collection and disposal of municipal solid waste to all citizens and municipalities of Okaloosa County. The Section conducts oversight for the County’s recycling program covering both rural and urban residential collection in accordance with State and federal guidelines. This includes the grinding/mulching of the County’s yard waste at two locations: Wright Landfill and Baker Landfill. The Section manages the Household Hazardous Waste Program serving Okaloosa County and nine surrounding counties (500,000 residents) through FDEP Cooperative Arrangement Grants. Additionally, it is responsible for managing the collection of Special Waste (tires and white goods-appliances) and oversight of the Small Quantity Generator (SQG) Verification Program. REVENUE: The Waste Resource Management Section is funded through landfill operating fees; landfill/transfer station tip fee, franchise area per household disposal fee and CPI retention. Revenue is derived from pass through recycling revenue for Waste Management Inc; revenue from other departments and Conditionally Exempt Small Quantity Generators (CESQGs); revenue from sale of metals; and reimbursement from CO-OP grants. MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided for collection, disposal, remediation and long term care activities with reductions in staff and revenues and despite additional regulatory scrutiny.  Maintained high level service to our municipal solid waste (MSW) customers through operation of two transfer stations servicing northern and southern portions of the county.  Assisted in preparation of bid specifications for advertisement of residential and commercial garbage collection and disposal in FY 15 to be implemented in FY 16. Additional benefit will be to afford the County the opportunity to implement enhanced recycling services for both the residential and commercial sector thus increasing revenues and recycling rates in an effort to meet the State mandated goal of 75% by the year 2020.  Managed a fee collection program for charge customers from three remote sites.  Managed compliance and remediation programs for three closed sites per Florida Department of Environmental Protection (FDEP) permits.  Managed Contracts for the collection and disposal of municipal solid waste covering 38,000 homes.  Provided curbside recycling service to approximately 30,000 homes  Collected 8,700 tons of recyclables through residential service and another 43,950 tons through private recycling efforts (includes 15,611 tons of yard waste).  Disposed of 14,000 waste tires  Collected and processed over a million pounds of Household Hazardous Waste  Expanded Household Hazardous Waste Drop-off services to Tuesday through Saturday weekly from 7 am to 3 pm.  Received $187,000 to operate Okaloosa County’s HHW program at no charge to local residents and to conduct 11 mobile collections in eight neighboring counties  Expanded the in-house office recycling services in selected County office buildings including the new Administration Building utilizing the services of HORIZONS  Provided recycling opportunities to four local public events including the Earth Day/Arbor Day events and the July 4 celebration at the Landing and the Southeast Recycling Conference and Trade Show in Sandestin  Provided Environmental presentations to schools and other public venues  Maintained compliance with LTC permits at all landfills  Maintained compliance with remediation assessment goals at all landfills  Continued subsidence remediation program at NLF  Removed Pilot Test Infrastructure at NLF  Procured maintenance equipment for Rapid Infiltration Basins at BLF  Initiated Stormwater Control Assessment and Design for BLF  Crafted Quarterly Operation and Maintenance Contract at WLF and Baker Landfill (BLF) PROGRAM GOAL: To provide an environmentally safe and cost effective system for the collection and disposal of Municipal Solid Waste in compliance with Florida Statute Chapter 403 and Florida Administrative Code 62-701. To comply with all FDEP regulations and current agreements for environmental restoration and long term care activities at Okaloosa County landfills. To provide an environmentally safe and cost effective system for the reduction, reuse, and recycling of municipal solid waste (MSW). KEY OBJECTIVES: 1. Provide a collection mechanism for the removal of Municipal Solid Waste. 2. Manage franchise agreements. 3. Respond to customer inquiries. 4. Educate the public on services provided. 5. Conduct closure monitoring and remediation activities at all public landfill facilities in accordance with all state and federal regulations. 6. Manage Baker scale house operations. 7. Produce timely gas monitoring, compliance, and assessment reports for FDEP activities at Okaloosa County landfills. 8. Maintain remediation system infrastructure for a consistent and high operational output. 9. Avoid FDEP non-compliance issues and/or violations. 10. Execute aggressive quarterly maintenance programs for BLF and WLF. 11. Reduce subcontractor costs through effective project controls. 12. Provide collection of recyclables for residential and commercial customers 13. Provide collection of yard waste for residential and commercial customers 14. Provide processing of yard waste 15. Provide collection/drop-off of white goods and waste tires 16. Provide weekly drop-off of HHW for local residents 17. Provide weekly drop-off of CESQG waste for small businesses 18. Conduct mobile HHW collections in ten neighboring counties 19. Increase participation and raise public awareness concerning County Programs 20. Increase employee proficiency 21. Research new technologies and systems related to recycling and HHW management that can improve operational efficiencies and costs. HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 5 5 5 5 Full-time Management & Professional 2 2 2 3 Full-time Operations & Trades 7 7 7 7 Total 14 14 14 15 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $263,088 $415,819 $803,870 $869,357 $65,487 8.1% Operating Expenses $6,701,297 $5,285,039 $7,145,805 $7,345,637 $199,832 2.8% Capital Outlay $0 ($182,853) $277,000 $262,000 ($15,000) (5.4%) Other Uses $0 $0 $749,325 $643,006 ($106,319) (14.2%) Total $6,964,385 $5,518,005 $8,976,000 $9,120,000 $144,000 1.6% ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $544,719 $554,976 $625,346 $70,370 12.7% Adds an Environmental Analyst. 20 Benefits $225,639 $248,894 $244,011 ($4,883) (2.0%) 31 Professional Services $80,000 $40,000 $40,000 $0 0.0% 32 Accounting & Auditing $8,000 $8,000 $8,000 $0 0.0% 34 Contract Services $5,894,185 $6,036,296 $6,165,043 $128,747 2.1% 40 Travel & Per Diem $1,850 $1,150 $1,150 $0 0.0% 41 Communications Services $2,485 $4,875 $9,159 $4,284 87.9% Provides funding for iPhones and Blackberries to accomplish work out in the field. 42 Freight & Postage $750 $400 $400 $0 0.0% 43 Utility Services $11,320 $15,840 $15,840 $0 0.0% 44 Rent & Leases $700 $700 $700 $0 0.0% 45 Risk Management Allocation $24,141 $24,930 $25,957 $1,027 4.1% 46 Repair & Maintenance $217,046 $199,887 $200,497 $610 0.3% 48 Promotional Activity $8,500 $8,500 $8,500 $0 0.0% 49 Miscellaneous Charges $653,610 $681,210 $767,110 $85,900 12.6% Provides additional funding for landfill remediation. 51 Office Supplies $1,735 $1,750 $1,750 $0 0.0% 52 Operating Supplies $125,017 $118,797 $99,061 ($19,736) (16.6%) Decrease is due to reduction of the fuel budget, computer software and other supplies. 54 Books/Pubs/Subs & Memberships $2,720 $970 $970 $0 0.0% 55 Training & Education Expenses $2,675 $2,500 $1,500 ($1,000) (40.0%) Reduction is based on historical usage of the training budget. 60 Capital Outlay $587,800 $277,000 $262,000 ($15,000) (5.4%) Provides funding for the replacement of a loader and a 16year old vehicle with approximately 155,000 miles 99 Reserves $183,108 $749,325 $643,006 ($106,319) (14.2%) TOTAL $8,576,000 $8,976,000 $9,120,000 $144,000 1.6%