Okaloosa County BOCC — October 4, 2016 — Change Order No. 1 for Destin Air Traffic Control Tower Project — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 4, 2016 TO: Honorable Chairman and Members of the Board FROM: Tracy Stage SUBJECT: Change Order No. 1 for Destin Air Traffic Control Tower Project DEPARTMENT: Airport BCC DISTRICT: 5 STATEMENT OF ISSUE: The Airports Department requests the Board of County Commissioners approve Change Order No. 1 with Environmental Management Resources of Washington, Inc. (EMR, Inc.) to extend the construction time by 47 days on Contract No. C16- 2335-AP in order to complete the Destin Executive Airport (DTS) Air Traffic Control (ATCT) Project. BACKGROUND: The construction contract for the ATCT Project at DTS was issued on October 6, 2015 to EMR and the Notice-to-Proceed was issued on November 9, 2015. The project includes the construction, equipping, and roadway and utilities of the DTS Air Traffic Control Tower. The project is funded by Federal Aviation Administration (FAA), Florida Department of Transportation (FDOT), Local Match (County), and approved Passenger Facility Charges (PFC). Attached as back-up to this Agenda Request:  Change Order No. 1, increasing the amount of time needed to complete the project by 47 days. Pursuant to General Conditions Article 12.3, abnormal weather conditions were encountered during construction. There were multiple months that exceeded the normal amounts of rainfall per General Provisions 10-11. Per Attachment A, EMR, Inc. requested 61 days and through negations and as permitted by the contract documents, 47 days were agreed upon. This change order will give the contract a new substantial completion date of October 24, 2016. Change Order No. 1 has been approved by Airports Director, Tracy Stage, Project Engineer, Brad Wente, and EMR, Inc.’s President, James Foster. The Change Order was also approved by FDOT District 3 Program Manager, Philip Deal and FAA Program Manager, Chastity Clark.  Supporting documentation to Change Order No. 1, Attachment A and Attachment B, which further summarizes the number of weather days in question.  The County’s Internal Coordination Sheet, with document approvals by the Purchasing Department and Legal Department. OPTIONS: Approve, Reject, or Table. RECOMMENDATIONS: It is Staff’s recommendation that the Board approve Change Order No. 1 with Environmental Management Resources of Washington, Inc. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator