Fort Walton Beach Resolution — 2023-06 Accepting FDLE Grant for Breaching Equipment & Ballistic Shields — reading text

Total payments for all deliverables will not exceed the maximum grant award amount. Recipient will use federal grant funds to procure ballistic shields and Deliverable 1 breaching equipment. Minimum Performance Criteria: purchased. Performance will be the procurement and receipt of goods/services Financial Consequences: This is a cost reimbursement deliverable. Only those items purchased and received will be eligible for payment. Deliverable Price: Total payments for this deliverable will be approximately$ 5, 024. 00 Page 5 of 25 Appendix C - Approved Budget Award Number: 8C071 Recipient: City of Fort Walton Beach Award Title: D- 8C071: JAGD BREACHING EQUIPMENT& BALLISTIC SHIELDS Award Period: 10/ 01/ 2022- 06/ 30/2023 Award Amount: $ 5, 024. 00 0. 00 5, 024. 00 Grant Funded Match Total Standard Budget Terms All items, quantities, and/ or prices below are estimates based on the information available at the time of application. The item( s) listed below may include additional individually priced, operationally necessary accessories, components, and/ or peripherals and may be categorized as a" kit", " bundle", " system" etc. Award funds may be used to pay for any applicable shipping, freight, and/ or installation costs. Award funds will NOT be used to pay for extended warranties, service agreements, contracts, etc., covering any periods that extend beyond the award end date. Funds may be prorated for services within the award period. Any costs that exceed the award allocation will be the responsibility of the Recipient. D. Equipment Item Name Description Grant Funded Match Total Ballistic Shield RTS Mini Ballistic Shield x 5 @$ 750. 00= 3, 750. 00 0. 00 3, 750. 00 3750 Breaching Sledgehammer x 5 @$ 50 =$ 250 1, 274. 00 0. 00 1, 274. 00 Equipment Bolt Cutters x 8 @ $ 34. 25 =$ 274 Halligan Tool x 3 @$ 250 =$ 750 D. Equipment Subtotal: 5, 024.00 Page 6 of 25 Appendix D: Award Contacts Award Number 8C071 Recipient: City of Fort Walton Beach D- 8C071: JAGD BREACHING EQUIPMENT& BALLISTIC Award Title: SHIELDS Award Period: 10/ 01/ 2022- 06/ 30/ 2023 Recipient Grant Manager( GM) Name: Jamieson Ross Title: Police Lieutenant Address: 7 Hollywood Boulevard NE Fort Walton Beach, FL 32548 Phone: 8505334809 Email: mraiche@fwb. org Recipient Chief Official( CO) Name: Dick Rynearson Title: Mayor Address: 107 Miracle Strip Pkwy NW Fort Walton Beach, FL 32548 Phone: 8508339500 Email: drynearson@fwb. org Recipient Chief Financial Officer( CFO) Name: Nicole Nabors Title: Chief Financial Officer Address: Fort Walton Beach, FL 32548 Phone: 8508339500 Email: nnabors@fwb. org Recipient Additional Point of Contact( POC) Name: Carol Godwin Title: Grant Manager Phone: 8508339500 Email: cgodwin@fwb. org Page 7 of 25 Appendix E: Special Conditions Award Number: 8C071 Recipient: City of Fort Walton Beach D- 8C071: JAGD BREACHING EQUIPMENT& Award Title: BALLISTIC SHIELDS Award Period: 10/ 01/ 2022 - 06/ 30/ 2023 In addition to the attached standard conditions, the above- referenced grant project is subject to the special conditions set forth below S0001 During application review, it was noted the recipient's SAM. gov registration will be expiring within the next 60 days. In order to prevent delays in payment, the recipient should renew their registration in SAM. gov prior to May 2, 2023. W0002 WITHHOLDING OF FUNDS: Prior to the drawdown of funds, the Recipient must provide a management response in regards to findings noted on the Single Audit for the year ending September 30, 2021 to the Office of Criminal Justice Grants. S0003 The recipient's procurement policy does not appear to comply with all federal procurement requirements outlined in the Office of Management and Budget( OMB) Uniform Requirements, 2 CFR 200. 318- 320. Please see Subaward Management Questionnaire( SMQ) section VIII. All award procurements must comply with the standards identified in OMB' s Uniform Requirements and documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring. S0004 At the time of application, the recipient had not submitted a current EEO Plan ( Utilization Report) to the Office of Criminal Justice Grants. The recipient must provide an EEO Plan to the Office of Criminal Justice Grants at monitoring. S0005 A risk assessment completed at the time of application review determined this project is low- risk.& nbsp;As a result, backup documentation related to expenditures must be maintained and made available upon request. Documentation may include, but is not limited to: procurement records( including quotes, competitive solicitations/ bids, etc.), purchase orders, packing slips, delivery/ receivable documents, invoices, proof of payment, timesheets, paystubs, activity logs, client activity logs, participant sign in sheets, billing documentation, travel vouchers etc. W0006 WITHHOLDING OF FUNDS: The project period for this award starts 10/ 01/ 2022. Prior to the drawdown of funds, the Recipient must submit all required quarterly performance reports due since the start date of the award period. Page 8 of 25 Appendix F— FY2021 Award Standard Conditions The Florida Department of Law Enforcement ( FDLE), Office of Criminal Justice Grants ( OCJG) serves as the State Administering Agency( SAA) for various federal award programs awarded through the U. S. Department of Justice ( DOJ), Office of Justice Programs ( OJP). FDLE has been assigned as the certified Fiscal Agent for the 2021 Project Safe Neighborhoods awards by the U. S. Attorney. OCJG awards funds to eligible applicants, and requires compliance with the agreement and Standard Conditions upon signed acceptance of the award. The Department will only reimburse recipients for authorized activities specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform award activities as specified, will result in required corrective action including but not limited to financial consequences, project costs being disallowed, withholding of federal funds and/ or termination of the project. For NCHIP and NARIP Awards Comprehensive Evaluation- In order to ensure that the National Criminal History Improvement Program( NCHIP) and the NICS Act Record Improvement Program ( NARIP) are realizing the objectives in the most productive manner, the recipient agrees to participate in a comprehensive evaluation effort. It is anticipated that the evaluation will take place during the course of the program and will likely involve each participating agency. It is expected that the evaluation will have a minimal impact on an agency's program personnel and resources. GENERAL REQUIREMENTS All recipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U. S. Department of Justice( DOJ) Grants Financial Guide https:// oip. gov/financialquide/doj/ pdfs/ DOJ FinarcialGuida.pdf Office of Management and Budget( OMB) Uniform Grant Guidance( 2 CFR Part 200) Subpart A, Definitions Subparts B- D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: www.gpo. gov/fdsys/ 2 C. F. R. § 175. 15( b), Award Term for Trafficking in Persons 28 C. F. R. § 38, Equal Treatment for Faith- Based Organizations 28 C. F. R. § 66, U. S. Department of Justice Common Rule for State and Local Governments 28 C. F. R. § 83, Government-Wide Requirements for Drug- Free Workplace 28 C. F. R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 U. S. Code: Title 34, U. S. Code, Crime Control and Law Enforcement Title 41, U. S. Code§ 4712, Enhancement of Contractor Protection from Reprisal for Disclosure of Certain Information Title 34, U. S. Code,§ 10101 et seq., " Omnibus Crime Control and Safe Streets Act of 1968" State of Florida General Records Schedule GS1- SL for State and Local Government Agencies: https:// fldoswebumbracor: rod. blob. core.windows. n tfinediaf703328/ cks1- sl- 2020. pdf and http:// dos. myfloridacom/ media/698314/gs2-s1- 2017- final,pdf State of Florida Statutes Section 112. 061, F. S., Per diem/ travel expenses of public officers, employees, authorized persons Chapter 119, F. S., Public Records Section 215. 34(2), F. S., State funds; non- collectible items; procedure Section 215. 97, F. S. Florida Single Audit Act Section 215. 971, F. S., Agreements funded with federal or state assistance Section 215. 985, F. S., Transparency in government spending Section 216. 181( 6), F. S., Approved budgets for operations and fixed capital outlay For NCHIP and NARIP: FY2021 National Criminal History Improvement Program ( NCHIP) guidance https:// www. bis. gov/ i ndex.cfm? ty= tp& tid= 47) https:// bis. oip.gov/sites/q/ f.?es/ xyckuh236/ files/ media/doc:rment/nchip2l sol. pdf) FY2021 NICS Act Record Improvement Program ( NARIP) guidance httos:/( bis. dip.qov/sites/ q/ files/xyckuh236/ files/ media/document/neriia21 sol. gdf) Page 9 of 25 DEFINITIONS Award agreement means a legal instrument of financial assistance between a Federal awarding agency or pass- through entity and a non- Federal entity that, consistent with 31 U. S. C. 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass-through entity to the non- Federal entity to carry out a