Okaloosa County BOCC — October 4, 2016 — Crestview Sidewalks LAP Agreement — reading text

FPN: 430038-2-58-01 & 430038-2-68-01 This exhibit forms an integral part of the Local Agency Program Agreement between the State of Florida, Department of Transportation and Okaloosa County B.O.C.C. PROJECT LOCATION: The project is on the National Highway System. The project is on the State Highway System. PROJECT LENGTH AND MILE POST LIMITS: .750 miles PROJECT DESCRIPTION: The construction of the Crestview Sidewalk Project. The project includes sidewalk along Aplin Road from State Road 85 to Rayburn Street, North Avenue from Anderson Street to Medley Drive, and Long Drive from State Road 85 to Bent Creek Road. SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in the Agreement shall include a Schedule of Project Assistance that will reflect the Department’s contract number, the Financial Project Number (FPN), the Federal Authorization Number (FAN), where applicable, the amount of state funding action (receipt and disbursement of funds), any federal or local funding action, and the funding action from any other source with respect to the project. The Agency is required to provide a copy of the design plans for the Department’s review and approval to coordinate permitting with the Department, and notify the Department prior to commencement of any right-of-way activities. The Agency shall not begin until a Notice to Proceed has been issued by the Department. The Agency shall ensure that the project will be constructed within the exsisting right of way. The Agency shall be responsible for obtaining all permits associated with the project. The Agency will submit to the Department the bid and award intent for review and concurrence prior to award and will submit the signed bid contract upon execution of the document. The Agency shall be responsible for verifying that the NEPA document is adhered to for the life of the project. Off the State Highway System (Off-System) LAP construction projects must be administered in accordance with either Local Agency Specifications that have been approved by the Department; the pre-approved FDOT LAP ("Big Four") Specifications; or Divisions II and III of the FDOT Standard Speciftcations for Road and Bridge Construction and implemented modifications in accordance with the LAP Manual. The Agency will be responsible for all project level inspection and verification testing. On the State Highway System (On-System) LAP construction projects must be administered in accordance with the FDOT Construction Project Administration Manual (Topic no. 700-000-000). Materials will be inspected in accordance with the FDOT Sampling Testing and Reporting Guide by Material Description and the FDOT Materials Manual (Topic No. 675-  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PROGRAM MANAGEMENT LOCAL AGENCY PROGRAM AGREEMENT OGC - 08/15 Page 2 of 2 EXHIBIT “A” PROJECT DESCRIPTION AND RESPONSIBILITIES 000-000). Divisions II and III of the FDOT Standard Specifications for Road and Bridge Construction and implemented modifications must be used in accordance with the LAP Manual. The Agency will be responsible for all project level inspection, verification testing, and assuring all data are entered into Laboratory Information Management Systems (LlMS). In addition, the following Off the State Highway System (Off-System) and Off the National Highway System projects will be administered as above: all bridge projects; box culverts; and all projects with a construction value of $10 million or more. The Agency shall commence the project’s activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule: a) Study to be completed by . b) Design to be completed by . c) Right-of-Way requirements identified and provided to the Department by . d) Right-of-Way to be certified by . e) Construction contract to be let by December 2016 . f) Construction to be completed by September 30, 2017 . If this schedule cannot be met, the Agency will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of federal funding. SPECIAL CONSIDERATIONS BY DEPARTMENT: The Cultural Resource Assessment Survey (including coordination with the State Historic Preservation Officer) and all documentation necessary to support the environmental Class of Action Determination will be the responsibility of the Department. The Department will issue Notice to Proceed to the Agency after final design plans and the project Bid Package to include Specifications, updated construction estimate, draft construction contract, and completed Construction checklist have been reviewed and approved.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40B PROGRAM MANGEMENT LOCAL AGENCY PROGRAM AGREEMENT OGC - 08/15 Page 1 of 1 EXHIBIT “B” SCHEDULE OF FUNDING AGENCY NAME & BILLING ADDRESS FPN: 430038-2-58-01 & 430038-2-68-01 Okaloosa County B.O.C.C. 302 N. Wilson Street, Ste 203 Crestview, Fl 32536 FUNDING (1) TOTAL (2) (3) (4) TYPE OF WORK By Fiscal Year PROJECT FUNDS LOCAL FUNDS STATE FUNDS FEDERAL FUNDS Planning-18 FY: FY: FY: Total Planning Cost Project Development & Environment (PD&E) - 28 FY: FY: FY: Total PD&E Cost Design - 38 FY: FY: FY: Total Design Cost Right-of-Way - 48 FY: FY: FY: Total Right-of-Way Cost Construction-58 FY: 2017 $270,000.00 $0.00 $0.00 $270,000.00 FY: 2018 $0.00 $0.00 $0.00 $0.00 FY: 2019 $0.00 $0.00 $0.00 $0.00 FY: 2020 $0.00 $0.00 $0.00 $0.00 Total Construction Cost $270,000.00 $0.00 $0.00 $270,000.00 Construction Engineering and Inspection (CEI) - 68 FY: 2017 $32,700.00 $0.00 $0.00 $32,700.00 $0.00 $0.00 $0.00 $0.00 FY: 2018 $0.00 $0.00 $0.00 $0.00 FY: 2019 Total CEI Cost $32,700.00 $0.00 $0.00 $32,700.00 Operations – 88 FY: FY: FY: Total Operations Costs TOTAL COST OF THE PROJECT $302,700.000 $0.00 $0.00 $302,700.00 The Department's fiscal year begins on July 1. For this project, funds are not projected to be available until after the 1st of July of each fiscal year. The Department will notify the Agency, in writing, when funds are available.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40C PROGRAM MANAGEMENT LOCAL AGENCY PROGRAM AGREEMENT OGC– 08/15 Page 1 of 1 EXHIBIT “C” FHWA FORM 1273 FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: LEGAL REQUIREMENTS AND RESPONSIBILITY TO THE PUBLIC – COMPLIANCE WITH FHWA 1273. The FHWA-1273 version dated May 1, 2012 is appended in its entirety to this Exhibit. FHWA- 1273 may also be referenced on the Department’s website at the following URL address: http://www.fhwa.dot.gov/programadmin/contracts/1273/1273.pdf Sub-recipients of federal grants awards for Federal-Aid Highway construction shall take responsibility to obtain this information and comply with all provisions contained in FHWA- 1273.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40E PROGRAM MANAGEMENT LOCAL AGENCY PROGRAM AGREEMENT OGC– 08/15 Page 1 of 2 Exhibit “E” TITLE VI ASSURANCES During the performance of this contract, the consultant or contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as the "contractor") agrees as follows: (1.) Compliance with REGULATIONS: The contractor shall comply with the Regulations relative to nondiscrimination in federally-assisted programs of the U.S. Department of Transportation (hereinafter, "USDOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this contract. (2.) Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, shall not discriminate on the basis of race, color, national origin, or sex in the selection and retention of sub- contractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the contract covers a