Fort Walton Beach Council agenda — 08-08-2007 special agenda - budget — reading text

99 Rock WYZB Radio Country 105 WFTW Talk Radio 1260 WWSF RADIO 98 SURF Fax # 994- 7191 WPSM RADIO 91. 1 FM Fax # 244- 3068 STAR BROADCASTING Fax # 243- 1471 98. 1 100. 3 1400 AM DESTIN LOG Fax # 654-5982 WEAR CHANNEL 3 TV Fax # 862- 3001 CHANNEL 6 Fax # 862- 1708 PRESS RELEASE CITY OF FORT WALTON BEACH NOTICE OF SPECIAL COUNCIL MEETINGS The City Council of the City of Fort Walton Beach, Florida will meet in Special Meetings in the Fort Walton Beach Council Chambers, located at 107 Miracle Strip Parkway, SW, at 5: 30 p. m. on Wednesday, and Thursday, August 8 and 9, 2007 and Monday, and Wednesday, August 13 and 15, ( if needed) at 5: 30 p. m. The purpose of the Special Council meetings is to review and discuss the proposed Budget for Fiscal Year 2007/ 08, and any other business to come before the City Council. Any person who decides to appeal any decision made with respect to any matter considered at these meetings will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based ( FS 286. 0105). The City of Fort Walton Beach adheres to the Americans with Disabilities Act and will make reasonable modifications for access to these meetings upon request. Please call the City Clerk, Helen Spencer, at 850- 833-9509 to make a request. Hearing Impaired dial the City Hall TDD # 833- 9925 or 1- 800- 955- 8771 TDD) or 1- 800- 955- 8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. HELEN A. SPENCER CITY CLERK I:\ LEGALS\BUDGET\ PRESS\ 08- 02- 07. DOC DATE: August 13, 2007 TO: City of FWB Council Members SUBJECT: Golf Club Fees As discussed at past City Councils, the following are recommendations to enhance more play at the City Golf Club. In all cases - these fees do not include riding carts - pricing stays the same for rental. FEES AND CHARGES Since we make approximately 60% of our revenue in January through 15 of April of each Green Fees). year, no recommendation will be made, at this time for winter play ( 1. Add 6 months Membership Rate of $200. 00 for the 6 months. Add a Play Card of 30 plays for $300.00. 2. Add 12 month play card of $2200. 00 for individuals to walk anytime except on Saturday, Sunday and Holiday Mornings. This will also replace the $ 350. 00 membership fees and the $ 15. 00 Trail Fee. 3. Add a Condo Rate of$ 30. 00 for Summer Twilight Time - Charge $ 37.00 for winter rates instead of $40. 00. Sell these in bulk rates of 100 each. 4. Add a 9 hole rate for afternoon play in addition to Twilight - $10. 00 per member and $ 15. 00 per non-member. Cashiers hours will extend until $6: 00 PM. 5. All Memberships to be $ 350. 00 for ALL YEARLY Memberships and opened to any City or surrounding County resident. ( Permanent Residents only). Play Cards for Members $ 300. 00 per 30 Plays. Family Members may play 2times per year for $ 15. 00 plus cart. (Must playas a family). Jim Frazier Golf Club Administrator  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: July 26, 2007 TO: Joyce Shanahan, City Manager FROM: David Jenzen, IT Director SUBJECT: REQUEST FOR WAIVER ON PURCHASES OF P, C. EQUIPMENT BACKGROUND On November 10, 1998 City Council approved a waiver of the bid process for fiscal year 1998- 1999 for computer related purchases greater than $ 20,000. The waiver has been used when making bulk purchases greater than $ 20,000 with individual computer related items costing less than $ 20, 000 each. During the budget workshop meetings in the succeeding years this same request was made and approved by City Council. DISCUSSION On November 8, 2005 City Council adopted Ordinance 1670 on second reading which increases the amount of purchases required to undergo public advertisement and competition from $ 12, 000 to $ 20, 000. The information technology environment is very dynamic and prices could increase/decrease during the bid process. Staff recommends continuing to waive the bid process and achieving the best value for the City by requesting quotes from at least five vendors. RECOMMENDATION 1. City Council approve a waiver of the bid process for computer related items when the collective value of multiple items is greater than $ 20, 000 and that the City Manager be authorized to approve these procurements. 2. Replace the bid process for computer related items with a written request for quote to be sent to a minimum of five vendors. I request that this be brought before City Council during the budget workshops when discussing the IT rtme udg daj M1S\Budget DocumentsIFY 2007-2OO8ICompuler FwbcttIuMI'$\ aSe Bid Waiver.DOC Pun:I\ Hi Helen: For the FY 2007-08 Year the following has been budgeted for the City Clerk: 1.4% Cost of Living Increase - $ 940 3. 0% Performance Based Adjustment $ 1, 992 Existing Salary 65, 527 Salary Adjustments 2. 932 Proposed FY 07- 08 Salary 68,459 Auto Allowance 1, 200 457K Allowance 3,423 ( based upon 5% of salary) The HR department provided the following Salary Survey Info Salary Survey for local City Clerk Positions: Destin $ 58, 032 Niceville $ 83, 075 ( also serves as Finance Director) ($3, 000 auto allowance) ( city phone) Panama City 94, 887 Pensacola 61, 256 FPPAlFLC Survey Altamont Springs 67,478 Dunedin 65, 067 Jacksonville Bch 65, 603 Key West 85, 000 Oviedo 56, 265 Plant City 52, 998 Riviera Beach 92, 172 St. Cloud 58, 032 FPPAlFLC Average 67,826 ( excluding FWB) Please let me know if you wish to request anything more than the proposed adjustments indicated in blue in this email. Thanks. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850-833-9504 Fax: 850- 833- 9640 Cell: 850- 803- 9621 Email: ishanahan@fwb. orq Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request.Your e- mail address and communications may therefore be subject to public disclosure. NAME OF EVENT: BILLY BOWLEGS 2007 DATE OF EVENT: JUNE 1, 2 & 4, 2007 EXPENSES: PUBLIC WORKS 705. 07 3., POLICE 244. 11 13., FIRE 356. 44 TOTAL 305. 62 17., U :\CityC1erk\Specia1 EventsB\owlegs\ City Expense 2007. doc r NAME OF EVENT: MUSICAL ECHOES 2006 DATE OF EVENT: APRIL 2006 28.. 29.. 30.. EXPENSES: SERVICE MAINTENANCE 970. 26 1.. POLICE 440.00 2.. FIRE 0- TOTAL 410. 26 4.. C:\ Special Events\Musica1 Echoes\ City Expense 2006. doc NAME OF EVENT: Dot!Daze DATE OF EVENT: Se~ tember 30, 2006 EXPENSES: PUBLIC WORKS 209. 41 POLICE 321. 16 1,, FIRE 0- TOTAL 530. 57 1,, U:\DMacDonald\ Special EventsD\ og Daze\ City Expense 2006. doc NAME OF EVENT: 4th of Julv celebration DATE OF EVENT: Julv 2007 4.. EXPENSES: PUBLIC WORKS 788. 45 2,, POLICE 436. 97 4,, FIRE 566. 04 TOTAL 791. 46 7,, U:\ CityClerk\ Special Events\4th of July\City Expenses 2007. doc  692, 780 07- 27- 07 General Fund Undesignated Fund Balance Appropriation 39, 214 Library Cooperative Funding Adjustment