Okaloosa County School Board — Workshop Meeting, January 21, 2021 — reading text

workbook sets from Edgenuity in the amount of $104,860.00. Public Content Request approval of the emergency purchase of Accelerate K-5 student workbook sets from Edgenuity in the amount of $104,860.00. The sets were purchased for elementary students who are participating in the Accelerate online program due to the COVID-19 pandemic. An initial order of 1750 workbook sets were purchased. Should additional sets will be required the vendor has agreed to honor set prices through the 2020-2021 school year. Future orders will be placed as needed throughout the school year for a total amount not to exceed $152,500.00. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments Purchase of Accelerate Student Workbooks -Edgenuity 1-5-21.pdf (93 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve tagging on with Escambia County School District's Annual Agreement for Portable Moving Services, effective through November 17, 2021. Public Content Request approval to tag on with Escambia County School District's Annual Agreement for Portable Moving Services. The contract, based on fixed pricing, was awarded to Ducky Johnson House Movers, Inc. and will be used on an as needed basis. Funds will be paid from Capital Funds and is effective through November 17, 2021. Copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TAG-ON BID-PORTABLE MOVING SERVICES.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 21-06 Internet Services to Cox Business in the amount of $67,980.00, effective July 1, 2021 through June 30, 2022. Public Content Request approval of the committee's recommendation to award ITB 21-06 Internet Services to Cox Business in the amount of $67,980.00. Funds will be paid from General Funds. The contract is effective July 1, 2021 through June 30, 2022. Copies of the Award Tabulation and the solicitation document are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments ITB 21-06 AWARD TABULATION.pdf (123 KB) ITB 21-06 Internet Services.pdf (1,397 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 21-05  Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00. The contract is effective July 1, 2021 through June 30, 2022. Public Content Request approval of the Committee's recommendation to award ITB 21-05 Telecommunication Services for Wide Area Network (WAN) to Uniti Fiber in the amount of $43,200.00 and Cox Business in the amount of $176,820.00, for a total contract amount of $220,020.00. Funds will be paid from General Funds and the contract is effective July 1, 2021 through June 30, 2022. Copies of the Award Tabulation and solicitation document are attached. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments ITB 21-05 AWARD TABULATION.pdf (284 KB) ITB 21-05 TELECOMMUNICATION SERVICES FOR WIDE AREA NETWORK (WAN).pdf (613 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Apple iPad 3 year lease, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 11, 2021 Absolute Date : Jan 11, 2021 Fiscal Impact : Yes Dollar Amount : $1,634,380.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve Apple iPad 3 year lease not to exceed the amount of $1,634,380.00 and Resolution 21-02. Public Content This is a lease of iPad devices for the 1to1 project for K-2. Devices will come from Apple already cased and tagged and the District’s MOSLE management system is already included For additional information, please contact Eric Mitchell 850-689-7153. File Attachments OCSD Apple Lease.pdf (2,018 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Application to the State of Florida for a Safety and Security of School Buildings, School Hardening Grant, presented by Bill Smith, Program Director, Facilities, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Budget Source : State of Florida Safety and Security of School Buildings Grant Recommended Action : Motion to approve the submission of the application for State of Florida Safety and Security of School Buildings Grant to the Florida DOE. Public Content Approval is requested to submit the Application for the School Hardening Grant TAPS #21A097. This grant is in the amount of $469,623.00, and is part of the Specific Appropriation 117A of House Bill 5001 (Chapter 2020-111, Laws of Florida - General Appropriations Act) nonrecurring funds to School District to improve the physical security of school buildings based on the security risk assessment required bt section 1006.1493, Florida