Okaloosa County School Board — Workshop Meeting, January 21, 2021 — reading text

No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-01-26.pdf (445 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for December 2020, totaling $37,233,994.39; and Bank Transfers for November - December 2020, totaling $22,968,270.60, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $37,233,994.39 and Bank Transfers in the amount of $22,968,270.60. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2020, totaling $37,233,994.39; and Bank Transfers for November – December 2020, totaling $22,968,270.60. File Attachments 06 - MIS 3478 - Warrant Register - December 2020.pdf (558 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Authorization to advertise an Amended Notice of Tax for School Capital Outlay for fiscal year 2020- 2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Recommended Action : Motion to authorize advertisement of Amended Notice of Tax for School Capital Outlay for fiscal year 2020- 2021. Public Content The School Board advertised a Notice of Tax for School Capital Outlay for fiscal year 2020-2021 in the Northwest Florida Daily Newspaper on July 24, 2020, as part of the Preliminary & Tentative Budget. A public hearing and School Board approval was granted at the July 27, 2020 meeting. Subsequently, the half cent sales tax referendum was approved by the voters of Okaloosa County which has enabled the School District to purchase additional buses beyond the ten (10) buses originally advertised. As a result, the School District is proposing to purchase a total of 40 buses for fiscal year 2020-2021, an increase of 30 buses for the current fiscal year. The proposed purchase of thirty (30) additional buses requires the School Board to advertise an Amended Notice Of School Capital Outlay. In the event a school district needs to amend the list of capital outlay projects previously advertised and adopted, a notice of intent to amend the notice of tax for school capital outlay must be published in conformity with the advertisement requirements as outlined in the TRIM Laws. A public hearing to adopt the amended project list must be held not less than 2 days nor more than 5 days after the day the advertisement is first published. The Amended Notice will be published in the Northwest Florida Daily Newspaper on February 4, 2021 and a Public Hearing will be held on February 8, 2021 at 6:15 p.m. at the Okaloosa County School District Central Administrative Complex, 202 Highway 85 North, Niceville, Florida 32578. File Attachments Proposed Amended Notice of Tax School Capital Outlay FY 2020-2021 -2-8-2021.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Revised Fiscal Year 2020-2021 Child Care Fees presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Recommended Action : Motion to approve revised Fiscal Year 2020-2021 Child Care Fees. Public Content The School Board approved the Child Care fees for fiscal year 2020-2021 on April 13, 2020. Plew Child Care has requested the following change to the approved fees: Summer 2021 Part-Time Attendance - 1 Day/2 Days/3 Days/4 Days Per Week: Current Rate: $30.00/$56.00/$82.00/$108.00 (If Space Available) New Rate: $31.00/$58.00/$85.00/$112.00 (If Space Available) All other fees remain the same. The fee schedule has been attached with the change highlighted. File Attachments !Child Care Fees for Agenda Item FY 2021 - Revised 2021-01-25.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Resolution 21-01, A Resolution of the School Board of Okaloosa County, Florida Establishing a Sales Surtax Citizens' Oversight Committee, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 25, 2021 Absolute Date : Jan 25, 2021 Fiscal Impact : No Recommended Action : Motion to approve Resolution 21-01, A Resolution of the School Board of Okaloosa County, Florida Establishing a Sales Surtax Citizens' Oversight Committee Public Content The School Board of Okaloosa County is appointing a Citizen’s Oversight Committee (“Committee”) with input from the Chambers of Commerce in Okaloosa County to review the expenditure of the proceeds of the Half-Cent Capital Outlay Sales Surtax approved by voters in the general election held on November 3rd, 2020. The Committee shall make certain that the proceeds of the Sales Surtax are being used in accordance with School Board Resolution 20-01, dated March 30, 2020, and will make quarterly reports to the School Board and the public regarding the use of the proceeds of the Tax and the status of all projects financed by sales tax proceeds. All meetings of the Committee will be open to the public. For additional information, please contact Steve Horton, 689-7117. File Attachments Resolution 21-01 Citizens Oversight Committee with Exhibit A.pdf (13,690 KB) CItizens Oversight Committee.pdf (200 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Emergency Purchase: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,860.00 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook Recommended Action : Motion to approve the emergency purchase of Accelerate K-5 student