Okaloosa County BOCC — March 17, 2015 — Mount Olive Road Project — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 17, 2015 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Mount Olive Road Project DEPARTMENT: Public Works BCC DISTRICT: Districts 1 & 3N STATEMENT OF ISSUE: Public Works Staff is requesting that the Board of County Commissioners approve changes to the FY15 Road and Bridge Capital Improvement Plan. The proposed change will decrease the time and cost of construction for Mount Olive Road and allow for the reallocation of funds for immediate improvements along Adams Road in Auburn, Helms Farm Road in Laurel Hill, Lakeview Drive off of Mount Olive Road and Lenwood Jackson Road in Baker. BACKGROUND: Public Works staff, on an annual basis, submits projects for to the Board of County Commissioners for the Capital Improvement Plan. As proposed in the FY15 Road and Bridge Capital Improvement Plan resurfacing is proposed to Mount Olive Road. The original scope for this project was to mill and resurface the roadway at a budgeted amount of $600,000. Currently, no expenditures have been made to this account with the full funding allotment available now. Staff originally intended to execute the work by mill and resurface the roadway. Millings claimed from the project were planned for use on other roadways as a base stabilization material, however it has been determined that the asphalt binder content may be too low for future replacement. Considering the recent success in the overlay performed along PJ Adams Parkway it has been determined that improvements could be done in a similar fashion to Mount Olive Road at approximately half the cost. The proposed limits of the overlay along Mount Olive Road is from Hwy 90 to Pennington Road. Staff believes that the resurfacing of Mount Olive Road can be performed for an estimated $265,000. With the savings realized from the scope change, staff also is proposing to fund other minor improvement projects. Those projects to be added to the FY15 Road and Bridge Capital Improvement plan include repairs to Adams Road in Auburn, Helms Farm Road in Laurel Hill and Lakeview Drive off of Mount Olive Road. The suggested reallocation of funds and description of work is: Mount Olive Road - $265,000 - Leveling and overlay of existing roadway Adams Road - $140,000 - Improve dirt roadway from Barnes Road to end of County Maintenance Helms Farm Road - $90,000 - Dirt road stabilization with limerock from Gilley Road to end of County Maintenance Lakeview Drive - $40,000 - Dirt road stabilization with limerock from Lakeview Dr intersection to Yaupon Lane. The total proposed budget for these four projects is $535,000. The remainder of the balance ($65,000) will be directed toward future improvements to Lenwood Jackson Road in the Baker area. All work proposed as part of this requested budget amendment is planned to be performed during the current fiscal year without causing a delay to other proposed projects. OPTIONS: Approve/disapprove the proposed amendment to the FY15 Road and Bridge Capital Improvement Plan. RECOMMENDATIONS: Approve an amendment to the FY15 Road and Bridge Capital Improvement Plan to reduce the budgeted amount for Mount Olive Road to $265,000, add Adams Road in the amount of $140,000, add Helms Farm Road in the amount of $90,000, add Lakeview Drive in the amount of $40,000, add Lenwood Jackson Road in the amount of $65,000. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator