Okaloosa County BOCC — July 1, 2014 — MATRIX DOCS — reading text

CONTRACT/LEASE RENEWAL FORM Date: 5/27/2014 Matrix Design Group, Inc. Attn: Mr. Sal Nodjomian 4591 Highway 20 East, Suite 202C Niceville, FL 32578 RE: Contract Renewal Dear Mr. Nodjomian: The Okaloosa County Board of County Commissioners agrees to renew the subject contract/lease, # C13-2054-CAO for an additional term. The contract renewal period will be July 2, 2014 to July 1, 2015. The annual budgeted amount for this contract is $171,436. If you are in agreement, please sign below and return this form along with a current Certificate of Insurance listing Okaloosa County as co-insured (if applicable). TY REPRESENTATIVES AUTHORIZED COMPANY REPRESENTATIVE Fee a a aie at Counky Aomua srtgTee Contractor: Mier Desi Gear, awe Signature:Ls0 Whe AS DEPT ie. Approved By: Approved w (as prescribed below on item 1) Approved By: Title: BXBATWE Voce, PRs DET (as prescribed below on item 1) Date: Date A aes) 4 County Department Instructions: 1) Obtain signatures from Department Director, authorized Company Representative and then Purchasing Director <$25K and less, County Administrator <S50K and less or Board >$50K, as necessary. If Board approval is required, the Chairman and County Administrator's signatures are required. Make sure the company provides a current Certificate of Insurance. (If applicable). 2) Keep a copy of this form for your records. 3) Send original to Purchasing Services Coordinator. If you have any questions please contact the Purchasing Director at 850-689-5960, Fax: 850- 689-5998. CONTRACT AMENDMENT 1 C13-2054-CAO Amend contract C13-2054-CAO between Okaloosa County and Matrix Design Group. As outlined in the attached letter from Matrix Design Group, this amendment adds additional services not included in the contract to provide additional consulting services to support the County’s efforts with National Fish and Wildlife Foundation (NFWF) Gulf Environmental Benefit Fund and the Natural Resource Damage Assessment (NRDA) process. The cost to the County will increase to $171,436, an annual increase of $24,000. The contract amendment will become effective on July 2, 2014 to coincide with the contract renewal. OKALOOSA COUNTY MATRIX DESIGN GROUP BOARD OF COUNTY COMMISSIONERS wd CHARLES K. WINDES, JR., CHAIRMAN SAL NODJOMIAN, EX VP 7 Suni DATE DATE 4591 Highway 20 East, Suite 202C e Niceville, Florida IX Phone: 850.333.3102 matrixdesigngroup.com DESIGN GROUP To: Mr Ernie Padgett County Administrator 1804 Lewis Turner Boulevard, Suite 400 Fort Walton Beach, FL 32547 Date: May 26, 2014 Subject: Renewal and Modification of Contract #C13-2054-CA (RESTORE Act Management Consulting Services) Dear Mr Padgett, Thank you for the opportunity to serve Okaloosa County as your RESTORE Act Management Consultants. | am very encouraged by the progress we have made thus far and by the outstanding relationship we have formed with the Okaloosa RESTORE Advisory Committee (ORAC). | trust these factors are the primary reasons the County has opted to renew our contract for a second term (July 2, 2015 — July 1, 2015). As we discussed several times over the last few months, Matrix is excited about the opportunity to expand our scope of services to the County to include additional areas related to the RESTORE Act. Per our original contract, we included a clause that stated the following, “Additional Services Not in Contract - Any services outside of this scope of work or substantial changes to the effort based on direction from Okaloosa County will require a revision in scope and fee.” Based on your request, we agree to provide additional consulting services to support the County’s efforts with National Fish and Wildlife Foundation (NFWF) Gulf Environmental Benefit Fund and the Natural Resource Damage Assessment (NRDA) process. Both NFWF and NRDA are complementary to the RESTORE process and should be considered in a holistic sense when developing a strategic restoration recovery plan. The scope of services proposed is very similar to what Matrix is already providing the County and will continue to provide the County in the approved second term. These services include: - Internal and External Meeting Support for the County: this includes, but is not limited to, attending meetings hosted by NFWF, NRDA, Gulf Consortium, Gulf Coast Ecosystem Restoration Council, etc. The primary purpose of attending these meetings is to remain current on all issues and advance the County’s requirements. - Research, Data Collection, and Analysis: these services are to assist the County in project feasibility analysis and professional recommendations in developing potential projects for the County to pursue. Date: May 26, 2014 Page 2 - Grant Application Process: ultimately, the intent of this contract modification is to assist the County in seeking additional grants in both the NFWF and NRDA processes. Due to our established relationships, proven processes, and leveraging of efforts accomplished during the first term of the contract, we feel these additional services can be provided for a very reasonable rate. Per your Contract / Lease Renewal Form (dated April 22, 2014), the County seeks to renew the subject contract for an additional term; the budgeted amount is $147,436. Based on the proposed additional scope of services captioned above, | respectfully request an adjustment of this budget to $171,436 (an annual increase of just $24,000). Please note the original contract included a 3% annual inflationary adjustment, which we are electing not to exercise (cost avoidance of approximately $4,400 for the County). As mentioned earlier, we greatly appreciate the opportunity to continue our outstanding relationship with Okaloosa County and stand ready to discuss this contract renew at your convenience. Please contact me at 850-333-3102 if you have any questions. 3 djomian, PE Executive Vice President Matrix Design Group, Inc County Administrator’s Office State of Florida MEMORANDUM DATE: June 17, 2014 MEMO TO: To Whom it may Concern E, FROM: Ernie Padgett, County Administratyr 7” RE: Delegation of Signature Authority — June 18-20, 2014 During my absence from June 18-20, 2014, I am delegating signature authority to Rick Owen, Administrative Manager, for contracts and invoices requiring immediate action. If the item requiring signature does not require such action, I will sign when I return on June 23, 2014. Okaloosa County Administration Building 1804 Lewis Turner Blvd., Suite 400 Fort Walton Beach, FL 32547 (850) 651-7515 * FAX: (850) 651-7551 e-mail: epadgett@co.okaloosa.fl.us