Fort Walton Beach Council agenda — 05-08-12 regular — reading text

Department at the address noted in the Special Conditions, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Invitation to Bid to a single source. Such notification must be submitted in writing and must be received by the Purchasing Department no later than ten ( 10) days prior to the bid opening date. Sincerely, Paul L. Eubanks Purchasing Agent P. I oI Packet Pg. 27  8. 2. 6 TABLE OF CONTENTS BID REQUESTED TABLEOF CONTENTS...... ........ ........... .... --- .......... ......... 2 COVERSHEET.. ...... ......... ............. ...... — ... I ....... — ......... 3 INSTRUCTIONS FOR SUBMITTING BID .... ... .............__......___.......... 4 BIDDER' S CERTIFICATION.._...__._ ............... .... _____ .......... ........... 5 ADDENDUMPAGE... ............... ..._..._...---- .... ....... .... _........_. ...... 6 REFERENCES................................................................................................ 7 NO BID RESPONSE TO INVITATION ............ _...... _ .................. 8 DRUG FREE WORKPLACE FORM. . ........... ..._..__.......__. 9 PUBLIC ENTITIES CRIME FORM . ....... ......... ....._................. 10 - 11 GENERAL CONDITIONS .... .._.... _.. . ........ ...... ...._............ 12 - 17 SPECIAL CONDITIONS........ _ .................... _............ ......... 18 - 21 SPECIFICATIONS....... ....... _. ........ . _ .... ....... ........... _ ....... 22 -24 SPECIFICATIONS - TRACTOR ......... _. ...... . _....... 22 -23 SPECIFICATIONS - FRONT LOADER..... ....................... .... 23 -24 PRICINGFORM .............. . _..... _. .... ......... _...............__. 25 NOTICETO BIDDERS ...................................................... 26 1': Packet Pg. 28  8. 2. b COVERSHEET ITB TITLE: 50HP DIESEL TRACTOR WITH HYDRAULIC FRONT LOADER ISSUE DATE: MARCH 13, 2012 BID NO: ITB 12 -018 This completed form must appear as the top sheet for all bids submitted. NO BID BOND REQUIRED FOR THIS BID Total Amount of bid or Base bid INDICATE METHOD OF BID BOND FURNISHED BELOW N/ A Amount of bid Bond ( 5%) $ 5 %) $ N/ A Amount of Cashier' s Check ( Amount of Certified Cheek ( 5 %) All Items bid? Yes _ No _ No Exceptions included on Company letterhead with technical literature? Yes _ Submitted by: BY: SIGNATURE NAME OF BUSINESS MAILING ADDRESS NAME & TITLE (type or print) CITY, STATE, ZIP CODE 1 1 TELEPHONE NUMBER FAX NUMBER Pap;- ,, I _. Packet Pg. 29  8. 2. b INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR ITB 12 -018: 50HP DIESEL TRACTOR WITH HYDRAULIC FRONT LOADER L Bidders are expected to examine this bid form and all instructions. Failure to do so will be at the bidder' s risk. 2. All prices and notations must be in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person u signing bid. All bids must be signed with the firm name and by a responsible officer or employee. J0 3. Each bidder shall furnish all the information required on the bid form and each accompanying 0 sheet on which he /she makes an entry. LL L 4. Unit price for each unit bid shall be shown. A total shall be entered in the amount column for each item bid. In case f discrepancy bdw en unit o e and extended price the unit prices will be presumed to be correct. uoRr 5. Although the City generally awards bids based on a " lump sum" basis to the bidder submitting 3 the lowest responsive and responsible total bid as shown on the Invitation to bid cover sheet, the City N may choose to award on a " per group" or " per item" basis. Therefore, bidders must submit with their bids, all pricing pages on the forms provided, clearly indicating which items are bid and which are 0r not. Failure to submit these pages will render uch bid non -responsive. m 6. Persons with disabilities needing a special accommodation to participate in this Invitation to Bid should contact the City Clerk, 107 Miracle Strip Parkway, Fort Walton Beach, Florida 32548, n 850) 833 -9509, at least seven days before the date the accommodation is necessary. BID CHECKLIST: Bidders are cautioned to assemble the bid packet using this checklist CaE u Invitation to Bid Cover Sheet with Total Amount of bid Stated on It 0 Signed Bidder's Certification Page rn Addendum Page References Completed 4 n Drug Free Workplace Form m Public Entities Crime Form Invitation to Bid Price Schedule, Unit Price and Total Price Columns Completed C Bid Envelope Prepared as Specified E N/ A Bid Bond V SPECIAL ITEMS ( APPLICABLE TO THIS BID ONLYI: a Insurance ( See Special Conditions) Exceptions to Specifications on company letterhead ( See General Conditions # 5) Product Specifications ( See General Conditions # 6) NOTE: PLEASE ENSURE THAT ALL DOCUMENTS ARE COMPLETED AND SUBMITTED WITH YOUR BID IN ACCORDANCE WITH THIS INSTRUCTION SHEET. FAILURE TO DO SO MAY RESULT IN YOUR BID NOT BEING CONSIDERED FOR AWARD. Packet Pg. 3g  8. 2. 6 BIDDER' S CERTIFICATION —ITB 12 -018 I have carefully examined the Invitation to bid, Instructions to bidders, General and Special Conditions, Vendor's Notes, Specifications, proposed agreement and any other documents accompanying or made a part of this Invitation. I hereby propose to famish the goods or services specified in the Invitation at the prices or rates quoted in my bid. I agree that my bid will remain firm for a period of up to nine[ 90 days in order to allow the City adequate time to evaluate the bids. I certify that all information contained in this bid is tmthful to the best of my knowledge and belief. I JaRuO further certify that I am duly authorized to submit this bid on behalf of the vendor /contractor as its act O and decd and that the vendor /contractor is ready, willing and able to perform if awarded the bid r I further certify that this bid is made without prior understanding, agreement, connection, discussion, u or collusion with any other person, firm or corporation submitting a bid for the same product or service; no officer, employee or agent of the City of Fort Walton Beach or of any other bidder interested in said bid; and that the undersigned executed this bidder's Certification with full 3 knowledge and understanding of the matters therein contained and was duly authorized to de so. N W0 NAME OF BUSINESS m BY Signature Pr C NAME & TITLE ( type or print) EE MAILING ADDRESS O9Ura