Fort Walton Beach Council agenda — 05-08-12 regular — reading text

Ac The City Manager stated certain standards would have to be established for certain N neighborhoods to see if they qualify and to designate where golf carts could not be used in addition to where they can be used. eNa Bruce Lee Thompson stated low speed vehicles are legal and golf carts are not, and expressed concern with the lack of signaling and night time use of golf carts. The vote on the motion to direct the City :Manager to investigate the viability of allowing Lc0umE a golf carts on city streets taking into consideration the statutory elements of speed volume and character of motor vehicle traffic and report back on his findings as to what streets are determined to be appropriate .to have golf carts on them carried unanimously. RESULT: APPROVED JUNANINIOUSI MOVER: Trey Goodwin, Council Seat 4 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Council Summer Schedule The City Manager explained the past several years Council has set a vacation schedule for the summer months which typically includes canceling Council meetings during the month of July to allow for budget preparations. Pose 6 C,N Counell ofFon Walton Beach PacketPg. 22  8. 1. a April24, 2012 Minutes Regular Meeting He further explained the tentative millage rate can be set at the regular meeting scheduled for June 26; however, a special meeting would be required on or about July 1 if the City does not receive the Certification of Taxable Value from the Tax Assessor by June 30. The vote on the motion to cancel the Council meetings of July 10 and July 24, 2012, and resume the regular meeting scheduled in August carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 '.. SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson CITY MANAGER REPORTS The City Manager reminded Council and the public that on Thursday, May 10 at 6 pm a special Council meeting will be held to present the Police Department' s proposed budget to City N Council. Y9C CITY ATTORNEY REPORTS There was no report from the City Attorney. i0 MAYOR/ COUNCIL COMMENTS a Dr. gossom reminded residents not to place yard waste in the street as it causes havoc with the stormwater system. mn Mayor Anderson stated Senator Nelson is asking for support on the Restore Act; he attended an c event at Fort Walton Machining; the Musical Echoes was a great success despite the wind and rain; gavekudos to Staff for the Relay for Life this past weekend; and he attended a program to recognize the outstanding volunteers of the Heritage Park and Cultural Center. b 18. ADJOURNMENT: 7: 14 pm a zE Approved: zm Mayor: Attest: City Clerk Pagel Clry council ofPan Wa /ion Beach Packet Pg. 23  a. z City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Mesons, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: May 8, 2012 Subject: ITB 12 -018 Sewer Tractor with Front Loader BACKGROUND: I. I. The FY 2011 - 12 budget for Sewer Collections includes replacing one ( 1) 1969 Caterpillar Backhoe (Vehicle No. PW -3) with a new Diesel Tractor with a Front Loader attachment to remove sludge, grit, and grease generated by the cleaning of sanitary sewer mains and lift station wet wells. 2. DISCUSSION: 2. 1. On March 13, 2012, the Purchasing Division issued Invitation to Bid No. 12 -018 for the Purchase of a 50 hp Diesel Tractor with Hydraulic Front Loader. On April 17, 2012, two ( 2) vendors submitted bids to provide the requested equipment. 2. 2. The two ( 2) vendors that submitted bid packages were as follows: 2. 2. 1. Wise Equipment of Crestview, Florida - Bid Price= $ 26, 883. 2. 2. 2. Ocala Tractor, LLC of Ocala, Florida - Bid Price= $ 26,359. 2. 3. The minimum specifications included a Kubota MX 5100 H &T 4WD 50 hp Diesel Tractor with a Kubota LA844 hydraulic front loader attachment or equal unit. As with all ITB packages, if a vendor takes exceptions to any of the specifications, the exceptions must be noted on company letterhead with an explanation of why the exception was taken. 2. 4. After reviewing the bid packages, it was determined by the Purchasing Division and staff that Wise Equipment is the lowest responsive, responsible bidder for ITB No. 12- 018. 2.5. The apparent low bidder, Ocala Tractor, LLC did not meet the required specifications for providing a tractor with a Diesel Turbocharged, Liquid Cooled Engine, a net horsepower of 50.0 hp, and did not provide sufficient information to determine whether their tractor met the other requirements. They also did not provide a letter from the company taking any exceptions to the specifications. 2.6. The City also owns two ( 2) other Kubota tractors in the Recreation & Cultural Services Department, so maintenance will be standardized. 3. FINANCIAL INFORMATION: 3. 1. The FY 2011 - 12 budget for Sewer Collections includes $ 28,000 to purchase new equipment for removing the grit, sludge, and grease. This funding is available in Packet Pg. 24  a. 2 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: May 8, 2012 Suhiect: ITB 12 -018 Sewer Tractor with Front Loader Account No. 401 - 1350 -535 -6402. 4. 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances and the Purchasing Policies and Procedures, Staff requests City Council award Invitation to Bid No. 12 -018 for the purchase of one ( 1) 50 hp Diesel Tractor with Hydraulic Front Loader to the lowest responsive, responsible bidder meeting all specifications, Wise Equipment of Crestview, Florida, in the amount of $26, 883. ATTACHMENTS: ITB 12 -018 Bid Tabulation ( PDF) 1TB 12 -018 Bid Document ( PDF) SIGNATURE BLOCK: Michael Beedic Completed 04/ 27/ 2012 11: 06 AM Finance Completed 05/ 02/ 2012 11: 23 AM Carole Jones Completed 05/ 02/201211: 25 AM City Manager Completed 05/ 02/ 2012 2: 11 PM City Council Pending Packet Pg. 25  e_. e: mO __:_ _ a all w__ / F- _ mom _ a_ Jf 2(« 5- s bb e w 4  8. 2. b INVITATION TO BID ISSUE DATE: MARCH 13. 2012 BID NO: ITB 12 -018 City of Fort Walton Beach, Florida Purchasing Department OPENING DATE: April 17, 2012 105 Miracle Strip Pkwy SW Fort Walton Beach, Florida 32548 Telephone: ( 850) 833 -9523 OPENING TIME 2: 30 PM CST Fax: ( 850) 833 -9643 Website: http: / w / ww. fwb.or2 BID REQUESTED: 50HP DIESEL TRACTOR WITH HYDRAULIC FRONT LOADER The City of Fort Walton Beach invites bids for a 50HP DIESEL TRACTOR WITH HYDRAULIC FRONT LOADER. Bids will be opened and publicly read aloud at City Hall Annex Building — Conference Room, City of Fort Walton Beach, 105 Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2: 30 PM ( CST) on April 17, 2012. Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of quantities desired. Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with City personnel related to this solicitation is permitted. All communications are to be directed to the Purchasing Representative and sole contact listed below. It is the intent and purpose of the City of Fort Walton Beach that this Invitation to Bid promotes competitive bidding. It shall be the bidder' s responsibility to advise the Purchasing