Fort Walton Beach Council agenda — 05-08-12 regular — reading text

SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson APPOINTMENTS Firefighters' Pension Trust Fund The City Clerk advised the appointment of Ery Kempf to the Firefighters' Pension Trust Fund Board as the fifth member is a ministerial duty of the Council, and that Mr. Kemp was reappointed by the Board for two years from January 1, 2012 to December 31, 2013. C,h Cauncll ofFort Walron Bwch Page 3 Packet Pg. 19  8. 1. a Minutes April 24, 2012 Regular Meeting The vote to approve the motion to reappoint Ery Kemp to the Firefighters' Pension Trust Fund Board as the fifth member carried unanimously. _.. _ _...._ _.._. RESULT: APPROVED ] UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Code Enforcement Board - Alternate The City Clerk advised the appointment to the Code Enforcement Board was for an alternate and would be for a three -year term from April 24, 2012 to April 23, 2015. She advised that Willie Harmon, the applicant, was present. The vote on the motion to appoint Willie Harmon to the Code Enforcement Board, as an alternate, carried unanimously. RESULT: APPROVED ] UNANIMOUS] Na MOVER: Bobby Griggs, Council Seat 1 SECONDER: Dennis Reeves, Council Seat 3 fc AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 0 A 0 n Award of Bid a Sylvia Hanks, Administrative Services Director, advised the City provides 520, 000 in life w insurance coverage for full time employees with the City bearing the cost, and retirees are n eligible to continue their life insurance coverage by paying 100% of the premium. c Ms. Hanks continued that this year at renewal it was recommended to have two plans, one for N employees and one for retirees, with the rates for retirees shifted to a more appropriate level so v that the active employee City cost is not required to subsidize the retiree cost as much as it c currently does. Therefore, Staff is recommending renewal for life Insurance with Mutual of Omaha for two caE v years, and to separate the plan to reflect two group plans, the Employee Plan and Retiree Plan. The vote on the motion to accept Staff s recommendation carried unanimously. RESULT: APPROVED ] UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Design -Build vs. Construction Manager At Risk Michael Beedic, Engineering /Utilities Director, advised that at Council' s direction to possibly revise the method of procurement for the Hedrick Community Center project from a Design - Build method to a Construction Manager at Risk, Staff discussed the advantages and disadvantages of both options with the consultant and determined that switching to the Construction Manager at Risk method would not have a negative effect on the schedule of the project. counca ofFan Wal. a B, a, n Pass 4 Packet Pg. 20  8. 1. a Minutes April 24, 2012 Regular Meeting Mr. Beedie continued that to switch to the Construction Manager at Risk method of procurement, an additional $ 10,000 to $20,000 would be required for the development of the budgetary project estimate, and an RFQ package would need to be developed by Staff for a Construction Manager at Risk Services and for an Architectural/Engineering Services to complete the design of the project. Renderings of the proposed Hedrick Center and athletic complex were presented. The vote on the motion to switch to the construction Manager at Risk procurement method for the Hedrick Community Center project, and to authorize Staff to proceed with developing and advertising the Request for qualifications packages for the construction Manager at Risk Services and the architecturaLfEngineering Services carried unanimously. RESULT: APPROVED ] UNANIMOUS] MOVER: joyce gossom, Council Seat 2 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Additional Environmental Assessment for Bayou Woods Subdivision Lots 1 - 7 5cNmf 0 Michael Beedie, Engincering/ Utilities Director, advised that, per Council direction, the firm of Professional Services Industries, Inc. ( PSI) was contacted to request a proposal to perform a Supplemental Site Assessment ( SSA) concentrating on the seven lots adjacent to Bayou Woods ni0 a' Drive NW. Mr. Beedic advised the proposed fee for the SSA is $ 14,074. 00 and Staff would request an additional $ 5, 925 for additional testing or other items. The funding would come from mn the General Fund balance and would require a budget amendment. Nc Discussion included the urgency of the assessment and whether it could wait for the next budget N cycle, since funds are not in the current budget. Mr. Beedie advised it could wait for the next budget cycle. Further discussion included possible liability for the City and safety and health issues for citizens; the need to get an analysis done on any contamination so it can be corrected; 4Nv and the fact the funds are not budgeted at this time. The vote on the motion to defer a Supplemental Site Assessment on the seven lots adjacent to LCumE Bayou Woods Drives failed by a vote of 2 to 5.... a RESULT: DEFEATED 12 TO 51 MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bobby Griggs, Council Seat I AYES: Bobby Griggs, Dick Rynearson NAYS: gossom, Reeves, Goodwin, Nabors, Rigdon The vote on the motion to accept Staffs recommendation to complete an SSA of the seven City -owned lots on Bayou Woods Drive NN', and to award the contract to Professional Services Industries, Inc. ( PSI) of Pensacola, in a not -to- exceed amount of $ 14, 074 and utilizing up to $5, 925 in funds for additional tests that may be required based on the results of the initial soil and groundwater samples, all requiring a budget amendment from fund balance, carried unanimously. Pates CrN Cau., ert nfFo,, W Iwm a. e Paekef Pg. 21  8. 1. a Minutes April 24, 2012 Regular Meeting RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Future Police Pension Cost /Actuarial Estimate This item was removed from the agenda. Use of Golf Carts on City Streets Mr. Goodwin advised FS 316. 212 authorizes the use of golf carts upon certain public roads or streets and that he bad this placed on the agenda to see if there was any support from the Council for golf cart use as an alternate means of transportation. Discussion included the difference between golf cart and low -speed vehicles in that low speed vehicles have seat belts and mirrors, drivers must be 16 years or older to drive and the vehicle N must be licensed. It was noted that other local jurisdictions authorize the use of low speed vehicles. 5cE 0 The City Attorney advised the issue is to look at the logistics of the City and its streets; that the use of golf carts would only be allowed in certain residential areas and away from major thoroughfares. 20i a Council asked for the opinion of law enforcement on the issue. Police Chief Ted Litschauer advised there is no data with regard to slow moving vehicles. mn