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Fort Walton Beach Council agenda — 05-12-09 regular — reading text
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free from corrosion, maintaining proper water
levels, and following proper rotation cycles. In the event the city is negligent in these
areas, it could mean forfeiture of extended warranty on certain cars. Club Car, Inc. will
provide the city with a hand held computer monitor to help in the rotation of the golf
cars.
3. Club Car, Inc. will provide a forty -two month warranty on the electric motor.
4. Club Car, Inc. will provide a forty -two month warranty on all hubs.
5. Club Car, Inc. withdraws the requirement that all trades must run nine holes upon there
return to Club Car, Inc. at the end of the lease term. The cars must have all original
equipment on the cars unless it has been upgraded due to warranty.
6. Club Car, Inc. will not bill the City for freight to return the cars should Club Car, Inc.
not receive the business upon the completion of the contract.
7. The City may reduce the size of the fleet to 130 and Club Car, Inc. will honor all
pricing in the existing proposal.
8. Club Car, Inc. will provide seasonal cars to the City for the rate of $50.00 per car, per
month. The City is responsible for the insurance to the seasonal cars. A maximum of
thirty cars is allowed.
9. Club Car, Inc. will provide delivery of the seasonal cars with a thirty day notice given.
In Ingensdl Rand
Minutes from Evaluation Committee Meeting
For RFP 09 -116 GOLF CARTS
Date: 4/ 30/ 09 Time: 10: 00 AM Place:Purchasing Conference Room
City Hall Annex
Committee: William Worlds, Purchasing Agent, City of Ft. Walton Beach
Brandy Wunker, Finance Director, City of Ft. Walton Beach
Gene Peters, Golf Course Director City of Ft. Walton Beach
Copies of summarized Evaluation Criteria Weighted Ratings from the ( 2) Evaluation Team
Members were reviewed and discussed along with a Chart indicating the final ranking for the ( 2)
Proposals received from E -Z Go, and Club Car.
After reviewing the weighted ratings and information provided in the proposal documents by the
2) proposers for each of the categories of evaluation criteria, Club Car was ranked the
higher of the two proposers (E -Z Go' s alternate proposal for 36 -Volt Carts was deemed not
acceptable as an equal for 48 volt carts which was specified).
However, the committee had questions regarding Club Car' s Warranty and Maintenance
coverages that needed to be addressed. It was agreed that the Club Car representative would be
requested to meet with the committee as soon as possible to clarify in more detail what was
included in the scope of Club Car' s proposal regarding these items.
TOTAL RATING SUMMARY: ( MAX TOTAL POSSIBLE = 10 POINTS)
E -Z GO 9. 10
CLUB CAR 9. 625
Meeting Adjourned.
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