Fort Walton Beach Council agenda — 09-04-12 regular — reading text

Services: Provide an itemized listing of match for Contractual Services if applicable. Include the invoice number, invoice date, description of the goods or services purchased, vendor name, invoice amount, date of the transaction, check number /voucher number, check amount/transaction number, and amount claimed. Other Expenses: Provide an itemized listing of match for Other Expenses if applicable. Include the invoice number, invoice date, description of the goods or services purchased, vendor name, invoice amount, date of the transaction, check number /voucher number, check amount/ transaction number, and amount claimed. A SCHEDULE OF MATCH FORM IS REQUIRED FOR EACH DELIVERABLE. PAYMENT WILL BE BASED ON COMPLETION OF DELIVERABLES: Deliverables must be submitted and approved prior to payment ** DEP Agreement No. CM234, Attachment C, Page 9 of 10 s )Iooae J01 u0isualx3 luawaaaBV lueJE) d3a:J : 6L60 loo of AInd luaweeift lue.JB qng quewyoel;d ATTACHMENT D DEP AGREEMENT NO. CM Project Title Grantee Name Final Project Report 0 aTMOSpy4)9" 0 iom - ti p O > d O 2 G MENT of This report funded in part, through a grant agreement from the Florida Department of Environmental Protection, Florida Coastal Management Program, by a grant provided by the Office of Ocean and Coastal Resource Management under the Coastal Zone Management Act of 1972, as amended, National Oceanic and Atmospheric Administration Award No. The views, statements, findings, conclusions and recommendations expressed herein are those of the author( s) and do not necessarily reflect the views of the State of Florida, NOAA or any of their subagencies. Month & year DEP Agreement No. CM234, Attachment D, Page 1 of 4 s){ooJ8 COI uoisuaIX3 ; uawaaAV IM-10 d3a-A : 6660 Sao o; AInd ; uawaa.a6e } ueffi qng quawyaepV Final Project Report for CM Project Title Executive DEP Agreement No. CM234, Attachment D, Page 2 of 4 s )Iooae COI uoisua ;x3; uauaaa.t6y; ueJ0 d30:d : 6460 loo o; Ajnr; uawaaj6e; ueA qnS : ju9wt4oe}yy flntenme Further Recommendations DEP Agreement No. CM234, Attachment D, Page 3 of 4  s )Iooaa col uoisualx3 luauaaaa6y lueaO d34d : 61, 60 loo of Ain p 1uaua99j6e 1uea6 qng :luewgoeUV ea INSTRUCTIONS FOR COMPLETING ATTACHMENT D FINAL PROJECT REPORT FORM DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM_ _ GRANTEE NAME: Enter the name of the grantee' s agency. PROJECT TITLE: Enter the Title shown on the first page of the grant agreement. NOAA AWARD NUMBER: Enter the NOAA award number as shown on the first page of the grant agreement. MONTH & YEAR: Enter month and year of publication. The Final Project Report must contain the following sections: Executive Summary, Methodology, Outcome and Further Recommendations. The Final Project Report must comply with the publication requirements in the Grant Agreement. Please limit final project report to no more than five pages. A draft should be submitted electronically to the Department' s Grant Manager for approval. After approval by the Florida Coastal Management Program, one hard copy and an electronic copy shall be submitted to the Department' s Grant Manager. Final payment will be held until receipt and approval of the Final Project Report. Questions regarding completion of the Final Project Report should be directed to Domecia Allen at (850) 245 -2161 or Domecia.Allen @dep.state.fl.us. DEP Agreement No. CM234, Attachment D, Page 4 of 4 s )100a8 aol uoisualx3 luauaaaaBV luea0 d34=1: 6MO loo of trop luaweeiBe lueaB qng :luaw' 4oeDy ATTACHMENT E SPECIAL AUDIT REQUIREMENTS The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the " Department ", "DEP ", "FDEP" or " Grantor ", or other name in the contract/agreement) to the recipient which may be referred to as the " Contractor ", Grantee" or other name in the contract/agreement) may be subject to audits and/ or monitoring by the Department of Environmental Protection, as described in this attachment. IMOMMOMIM In addition to reviews of audits conducted in accordance with OMB Circular A -133 and Section 215. 97, F.S., as revised (see " AUDITS" below), monitoring procedures may include, but not be limited to, on -site visits by Department staff, limited scope audits as defined by OMB Circular A -133, as revised, and/ or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures /processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non -profit organization as defined in OMB Circular A -133, as revised. In the event that the recipient expends $ 500, 000 or more in Federal awards in its fiscal year, the recipient must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular A -133, as revised. EXHIBIT 1 to this Agreement indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Environmental Protection. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A -133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A -133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133, as revised. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A -133, as revised, is not required. In the event that the recipient expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A -133, as revised, the cost of the audit must be paid from non -Federal resources ( i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal entities). 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance ( CFDA) via the internet at hLto:/ /12. 46.245. 173 /cjda/ cida.htmi. DEP 55 -215 ( 03/ 09) DEP Agreement No. CM234, Attachment E, Page 1 of 5 s100a13 aol uoisualx3 1u8ua08a6V luea0 d3a=1: 6WO loo of Aln f w9weaa6e lue.i6 qng :luewL13e:4V PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215. 97( 2)( m), Florida Statutes. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of 500,000 in any fiscal year of such recipient, the recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215. 97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10. 550 ( local governmental entities) or 10. 650 ( nonprofit and for -profit organizations), Rules of the Auditor General. EXHIBIT 1 to this Agreement indicates state financial assistance awarded through the Department of Environmental Protection by this Agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass -through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part H, paragraph 1; the recipient shall ensure that the audit complies with the requirements of Section 215. 97( 7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215. 97( 2), Florida Statutes, and Chapters 10. 550 local governmental entities) or 10.650 ( nonprofit and for -profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215. 97, Florida Statutes, is not required. In the event that the recipient expends less than $ 500, 000 in state financial assistance in its fiscal year, and elects to have an audit conducted in accordance with the provisions of Section 215. 97, Florida Statutes, the cost of the audit must be paid from the non -state entity' s resources ( i.e., the cost of such an audit must be paid from the recipient' s resources obtained from other than State entities). For information regarding the Florida Catalog of State Financial Assistance ( CSFA), a recipient should access the Florida Single Audit Act website located at https: / apps. / fldfs.com/ fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at http: / www.leg.state.fl.us / /Welcome /index.cfm, State of Florida' s website at http: / www.myflorida.com/ / Department of Financial Services' Website at http: / www.fldfs.com/