Fort Walton Beach Council agenda — 09-04-12 regular — reading text

Technicians: 90hrs @ $ 16.88/hr to install amenities, Project Manager: 30brs @ 15. 67/ hr. The City is only claiming $ 1, 989. 10 of salary expenses. Fringe Benefits: $ 409 -to include cost for FICA, Medicare, worker' s compensation, insurance and retirement. Maintenance Technicians ($ 307), Project Manager ($ 102). Supplies: $ 28,565 -materials for the concrete foundation, picnic tables, bike racks, lighting, benches, and pier wood work. Contractual Services: $ 10,000- landscape contractor will install the upland landscaping at the Alconese Pier area. Task 3 ($ 12, 136.90): Install Shoreline Vegetation and Educational Signage. After site improvements are complete, native shoreline vegetation will be installed utilizing volunteers. Educational signage will also be installed. Deliverable 3. 1 ($ 9, 536): Photographs of volunteers planting native shoreline vegetation. Completion Date: October 31, 2012 Budget Information: $9,536 -Match Supplies: $ 9, 536 will be utilized to purchase shoreline vegetation. Deliverable 3.2 ($ 2, 600.90): Photographs of installed educational signage. Completion Date: October 31, 2012 Budget Information: $2, 600.90 -Match Salaries: $ 163. 90 -Sign Technician: l0brs @ $ 16.39/hr to construct/coordinate signs. Fringe Benefits: $ 37.00 -FICA, Medicare, worker' s compensation, insurance and retirement for Sign Technician. Supplies: $ 2, 400 will be utilized to purchase and install the educational signage. DEP Agreement No. CM234, Attachment A, Page 4 of 6 s)iooa8 iol uoisuo ;x3; uawee.iBy; ueJo d3a=1: L L6L) loo o; Aink ; uaweeiBe ; ueiB qng :; uawLioel}br Total Project Budtet Schedule: Please type the total dollar amounts in all applicable categories and leave other categories blank. If your grant Agreement requires match, it must equal the FCMP funds requested, or one hundred percent ( 100 %). Budzet Catezory FCMP Funds MATCH Funds 1. Salaries 2, 153 2. Fringe Benefits 446 3. Travel 4. Equipment Purchases 5. Supplies 40, 501 6. Contractual Services 60, 000 16, 900 7. Other Expenses 8. Indirect Charges FCMP Total 60, 000 Match Total 60, 000 NOAA Project Total $ 120,000 Total Project Cost: $ 143, 464 The total cost of the project includes all costs for the project provided by all funding sources) DEP Agreement No. CM234, Attachment A, Page 5 of 6 s )IooJS col u01sualx3 luawaaAV lueaD dial : 6460 la0 of Alnp lu9waa.i6e luejfi qnS quewyae}}b Proiect Budeet Narrative: Describe line items for each applicable budget category shown on the budget schedule. Provide sufficient detail to show cost relationship to project activities. Complete for both FCMP and match items, if applicable. If in k- ind match is being provided by a third party, a letter from that party confirming the amount and type of that match must be included with this project work plan. Note: Indirect costs are not allowed as match. FCMP Funds: Contractual Services $60, 000: Contractor will be hired to conduct mobilization, general site preparation, and installation of the concrete walkway, fence and wooden bridge walkover. Match Funds: Salaries $2, 153: Maintenance Technicians 90hrs @ $ 16. 88/hr to install amenities, Project Manager 30hrs @ $ 15. 67/hr, and Sign Technician l Ohrs @ $ 16. 39/hr to construct/coordinate signs. The City is only claiming $2, 153 of salary expenses. Fringe Benefits $446: Include cost for FICA, Medicare, worker' s compensation, insurance and retirement. Maintenance Technicians 307), Project Manager ($ 102), and Sign Technician ($ 37). Supplies $38, 965: 28, 565- materials for the concrete foundation, picnic tables, bike racks, lighting, benches, and pier wood work. 8, 000 will be utilized to purchase shoreline vegetation. 2,400 will be utilized to purchase and install the educational signage. Contractual Services $ 16, 900: 6, 900 -Contractor will conduct mobilization, general site preparation, and installation of the concrete walkway, fence and wooden bridge walkover. 10, 000 - landscape contractor will install the upland landscaping at the Alconese Pier area. DEP Agreement No. CM234, Attachment A, Page 6 of 6 s)iooa8 aol uoisua ;x3 luawaaaliy lueaD d3a=I : 6460 Zoo of AInr; uawaa.i6e luei6 qng :luowyoe:pv ATTACHMENT B PROGRESS REPORT FORM DEP Agreement No.: Grantee Name: Grantee Address: Grantee' s Grant Manager: Telephone No.: Grant Manager' s Email Address: Reporting Period: Proiect Title: Provide a summary of project accomplishments for this reporting period by task. If tasks were not addressed during the reporting eriod, provide an explanation. Provide the status of each deliverable. (e.g., Deliverable 1. 1: 75% complete, Deliverable 1. 2: 25% complete, Deliverable 2. 1, work scheduled to begin after the completion of Deliverable 1. 1, Deliverable 2. 2, etc.) Identify below, and attach copies of deliverables being submitted for this reporting period (e.g., Deliverable 1. 1: copies of permits, Deliverable 11: before photographs, etc. Provide an explanation for any anticipated delays or any problems encountered. DEP Agreement No. CM234, Attachment B, Page 1 of 2 DEP 55 -236 (06/ 09)  s )100J13 ao; u01su84x3; uawaaJBV luea0 d3a: J : L W 0 loo o; Ainp ; uaweeze; ueas qns : ;uawyoeUV INSTRUCTIONS FOR COMPLETING ATTACHMENT B PROGRESS REPORT FORM DEP AGREEMENT NO.: This is the number on your grant agreement that starts with CM... GRANTEE NAME: Enter the name of the grantee' s agency. GRANTEE ADDRESS: Enter the address that is on the first page of the grant agreement. GRANTEE' S GRANT MANAGER: Enter the person identified as grant manager in the grant agreement. TELEPHONE NO.: Enter the telephone number where the grant manager can be contacted. GRANT MANAGER' S EMAIL ADDRESS: Enter the grant manager' s email address. REPORTING PERIOD: This is the beginning and ending date of the reporting period; it can cover more than one quarter. PROJECT TITLE: . Enter the Title shown on the first page of the grant agreement. Provide a summary of project accomplishments this reporting period by task. If tasks were not addressed during the reporting period,.provide an explanation(s). This section should show the progress for each task that was scheduled to begin or be completed in the current reporting period. If there was no progress for a task that was to start or be completed, please explain the reason. Provide the status of each deliverable. (e.g., Deliverable 1. 1: 75% complete, Deliverable 1. 2: 25% complete, Deliverable 2. 1, work scheduled to begin after the completion of Deliverable 1. 1, Deliverable 2. 2, etc.). This section should show the status for each deliverable that was scheduled to begin or be completed in the current reporting period. The status should be reported by the percentage completed. If there was no progress for a deliverable, briefly state the reason. Identify below, and attach copies of deliverables being submitted for this reporting period (e.g., Deliverable 1. 1: copies of permits, Deliverable 1. 2: before photographs, etc.). Ensure that any deliverables listed in the grant agreement, as well as those not listed are included. For instance, you may send copies of agendas or minutes of meetings, photos of displays, or other supporting documentation to show the completion or progress towards a task. Label the deliverables by task and deliverable number(s) that they are associated with (for example: Deliverable 1. 1 for task 1, deliverable 1). Provide an explanation for any anticipated delays or any problems encountered. Provide a brief summary of any anticipated or encountered problems or delays. Questions regarding completion of Progress Reports should be directed to Dornecia Allen at ( 850) 245 -2161 or Domecia.AllenOdep.state.fl.us. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No. CM234, Attachment B, Page 2 of 2 DEP 55 -236 ( 06/ 09) s){00J8 JoI u01su84x31uaua8aaBV 4uea0 d303 : 6460 loo o; Ajnr ivauaaaaBe; uejB qnS :; uauay3e:RV ATTACHMENT C PAYMENT REQUEST FORM Grantee: Grantee' s Grant Manager: Mailing Address: Payment Request No.: DEP Agreement No.: Performance Date Of Request: _ Period: Total Amount Deliverable Requested:$_ No.. GRANT EXPENDITURES SLr1 ff SECTION Effective Date of Grant through End -of G - rant Period TOTAL TOTAL MATCHING AMOUNT OF CUMULATIVE CUMULATIVE FUNDS CATEGORY OF EXPENDITURE THIS CLAIM FCMP MATCHING CLAIMED CLAIMS FUNDS Salaries Fringe Benefits Travel Equipment Purchases Supplies Contractual Services Other Expenses Indirect TOTAL AMOUNT GRANT BUDGET AMOUNT Less Total Cumulative Payments of. REMAINING BUDGET IN GRANT GRANTEE CERTIFICATION The undersigned certifies that the amount being requested for reimbursement above was for items that were charged to and utilized only for the above cited grant activities. Grantee's Grant Manager' s Signature Grantee' s Fiscal Agent Print Name Print Name Telephone Number Telephone Number PLEASE DO NOT ALTER THIS FORM" DEP Agreement No. CM234, Attachment C, Page 1 of 10 s)1ooa9 ioI uoisualx3 1uew9aa6d 1ue.a0 d3U=1 : 6660 Zoo o1 A1nr; uawaaa6e 1uei6 qnS : luawyae:RV DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA.COASTAL MANAGEMENT PROGRAM INSTRUCTIONS FOR COMPLETING ATTACHMENT C PAYMENT REQUEST FORM GRANTEE: Enter the name of the grantee' s agency. MAILING ADDRESS: Enter the address that you want the state warrant sent. DEP AGREEMENT NO.: This is