Fort Walton Beach Council agenda — 09-04-12 regular — reading text

PROVIDING CONSISTENCY WITH THE LAND DEVELOPMENT CODE REGARDING BOARD MEETINGS AND PUBLIC NUISANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Stella Jones, City Planner, advised the ordinance amends the City's Code of Ordinances to provide consistency with the adoption of the Land Development Code ( LDC) in March of 2012, effective in May 2012. Mr. Reeves moved to adopt Ord. 1867 on first reading. Mr. Nabors seconded motion and it carried unanimously. RESULT: FIRST READING [ UNANIMOUS] Next: 8/ 28/ 2012 6: 00 PM MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson ORDINANCES -- SECOND READING None. Board of Adjustment Appointment The City Clerk advised there are four vacancies on the Board of Adjustment and two applications from Scott Bartz and John Poindexter, the latter a late entry that did not make the agenda. Per the Land Development Code the terms shall be from August 14, 2012, through September 30, 2012; then for a four -year term from October 12012 through September 30, 2016. 1. 11 City Council ofFort Walton Beach Page 3 1 PackBt P4. 10 Regular Meeting Minutes August 14, 2012 Mr. Reeves nominated Scott Bartz of 348 Brooks Street, Fort Walton Beach, and John Poindexter, 199 Beal Parkway NW, Fort Walton Beach, to the Board of Adjustment from August 14, 2012, through September 30, 2012; then for a four -year term from October 1, 2012 through September 30, 2016. Mr. Rynearson seconded nominations and the vote carried unanimouslv. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson CRA Ad -Hoc Committee Appointments The City Clerk advised there are six applications for the 7- member CRA Ad -Hoc Committee, and she informed she will have an additional application for the August 28, 2012 meeting. The ad -hoc committee shall continue in existence until one ( 1) year from its first meeting date, unless extended by the City Council. The applicants are as follows: Theodore Corcoran, 27 Pryor Road, Fort Walton Beach; Edwin J. Ell, 873 The Master Blvd., Shalimar; Thomas Knowles, 2198 Sapphire Court, Fort Walton Beach; Christa R. Machado, 92 Harris Road NE; Fort Walton Beach; Douglas A. Pike, 321 Bream Avenue, Fort Walton Beach; and Tara Wesley, 316 Brooks Street, Fort Walton Beach. . Mr. Reeves nominated Theodore Corcoran, Edwin J. Ell, Thomas Knowles, Christa R. Machado, Douglas A. Pike, and Tara Wesley, to the CRA Ad -Hoc Committee, and the vote carried unanimouslv. RESULT: ADOPTED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Award RFQ 12 -024 Construction Manager at Risk for Recreation Complex Jeff Peters, Recreation/ Cultural Services Director, advised that on May 31, 2012, the Purchasing Division issued an RFQ for Construction Manager at Risk for the City's Recreational Complex, with the firm of Lord and Son Construction as the top -ranked company to provide the services. Staff is requesting City Council authorize the City Manager and City Attorney to negotiate and execute a contract with the firm of Lord and Son Construction, Inc., for the Construction Manager at Risk for the City's Recreational Complex, and if a contract cannot be negotiated, Council authorize negotiations with the next highest firm in order of rankings until a contract can be executed. Mr. Rigdon moved to authorize the City Manager and City Attorney to negotiate and execute a contract with the firm of Lord and Son Construction, Inc., for the Construction Manager at Risk for the City' s Recreational Complex, and if a contract cannot be negotiated, for Council to authorize negotiations with the next highest firm in order of rankings until a contract can be executed. Mr. Nabors seconded motion and it carried unanimously. City Council ofFort Walton Beach Page 4 Packet 09 1 Regular Meeting Minutes August 14, 2012 RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER:. ' Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Approval of CRA Development Assistance Grant Funding for 6 & 8 Bobolink Street NE Tim Bolduc, Development Services Director, advised a request for reimbursement of development fees through the CRA Development Assistance Grant Program in the amount of 30, 986. 11 was made for a new multi -family housing development to be located within the CRA at 6 & 8 Bobolink Street NE. Mr. Bolduc continued that funding requests in the amount of 20, 000 require Council approval, and that Staff has found the project is eligible for the funding through the Grant Program. Mr. Reeves moved to approve reimbursement to the applicant from 6 & 8 Bobolink Street o NE in the amount of $30, 986.11 through the CRA Development Assistance Grant Program carried unanimously. Dr gossom seconded motion and it carried unanimously o CL RESULT: APPROVED [ UNANIMOUS] a MOVER: Dennis Reeves, Council Seat 3 N SECONDER: joyce gossom, Council Seat 2 j AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson N Interlocal Agreement with Okaloosa County for Sanitary Sewer Force Main Michael Beedie, Acting City Manager, advised Hatch Mott MacDonald has completed the final design for renovation to Pump Station No. 1 and a new sanitary sewer force main within close proximity to Okaloosa County's twin 20 -inch force mains. Therefore, the City and County have developed an interlocal agreement to construct a shared 36 -inch force main which will result in significant savings for both the city and county. Mr. Beedie stated if Council approves the agreement, it will go to the county next Tuesday for their approval, and the time of completion will be November 2013. Mr. Rigdon moved to authorize the Mayor to execute an interlocal agreement and any accompanying documents with Okaloosa County for a shared 36 -inch sanitary sewer force main, and for the City Manager to proceed with issuing and advertising the appropriate bid packages for the necessary materials involved with construction of the force main. Mr. Rynearson seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson Request for Workshop to Discuss Proposed Recreation Center Mr. Nabors requested a workshop for discussion on the proposed recreation center and athletic complex. He stated this is an exciting venture for the community and he would like the public and various groups to have the opportunity to voice their thoughts and ideas on what they would like to see at the center. City Council ofFort Walton Beach Page 5 PiGke# Regular Meeting Minutes August 14, 2012 Consensus of Council was to hold a workshop for discussion of the proposed recreation center and athletic complex on Tuesday, October 9, 2012 at 5 pm, before the regularly scheduled meeting. City Manager Recruitment The Mayor announced discussion of the City Manager recruitment and waiving Roberts Rules of Order during discussion of this issue. Mr. Rigdon moved to waive Roberts Rules of Order for discussion of the City Manager recruitment. Mr. Reeves seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Dennis Reeves, Council Seat 3 c' AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson o Sylvia Hanks, Administrative Services Director, advised the City received a total of 69 L applications which were reviewed by Council, and a short list of finalists were submitted to the C City Clerk. N The City Clerk advised the five finalists were Robert J. Bartolotta, Michael D. Beedie, Graham n' N W. Fountain, Anthony R. Matheny, and Matthew D. Schwartz. Ms. Hanks continued that the next step prior to interviews will be the background checks of the top finalists to include a local, state and national background check, reference check, and various social media checks. She informed this service will be contracted and the process will be conducted by an independent resource. Discussion included the cost of the background checks, which Ms. Hanks advised would be between $ 800 to $ 1, 200 per applicant; travel, lodging, and meals for applicants at about $ 1, 200 to $ 1, 300 per person, depending on their origin of travel; and possible relocation costs that would be incurred if an applicant were