Fort Walton Beach Council agenda — 09-04-12 regular — reading text

Manager From: Jeff Peters, Recreational and Cultural Services Director Date: August 28, 2012 Subject: ITB 12 -025 Annual Fertilizer Bid amount of $19, 980. 3. 4 The lowest responsive, responsible bidder for Item # 5 was John Deere Landscapes in the amount of $14, 370. 3. 5 As a side note, John Deere Landscapes was the low bid for Specification # 1, but did not meet the bid requirements. 4. RECOMMENDATION: 4. 1 Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to award ITB No. 12 -025 for the Annual Fertilizer Bid to the lowest responsive, responsible bidders for each bid item at the unit prices outlined in the bid tabulation sheet, for approximately 189, 000 pounds of fertilizer that will be used by the Recreation & Cultural Services Department Maintenance Divisions at a cost of $95, 650. ATTACHMENTS: ITB 12 -025 Bid Tabulation ( PDF) SIGNATURE BLOCK: Jeff Peters Completed 08/ 17/ 2012 12: 08 PM Carole Jones Completed 08/ 20/ 2012 10: 47 AM City Manager Completed 08/ 20/ 2012 6: 03 PM City Council Pending  6.3 a. BID TABULATION FOR ITB 12- 025 FERTILIZERS 07 -31 -2012 Recommendation to City Council ESTIMATED Howard Fertilizer Humphries Turf John Deere Landscapes Southern States ITEM DESCRIPTION UNIT POUNDS Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 20 -2 -20 Fertilizer - Spec 1 LBS 20, 000 0. 484 9, 680. 00 0. 590 11, 800. 00 0. 400 8, 000. 00 0: 4700 8, 200. 00'.'1i' Exosotion, Noted < on Noted! 2 20 -0 -10 Premium Fertilizer - Spec 2 LBS 80, 000 0. 3920 31, 360.00 0. 580 46, 400. 00 0. 420 33, 600. 00 0.700 27, 200.00 exception Noted'_ 3 20 -0 -10 Premium Fertilizer - Spec 3 - Ronst+ LBS 35, 000 0. 803 28, 105. 00 1. 170 40, 950. 00 0. 816 28, 560. 00 03400 25,900.00'. 0. 899 26,970. 00 0. 822 24,660. 00 0. 7800 23,400. 00 4 18 -3 -18 Greens Grade - Fertilizer - Spec 4 LBS 30, 000 0. 666'' 19,960.00, Exception, Noied< Exception, Noted; Exception Noted LBS 30, 000 0. 485 14, 550. 00 0. 790 23, 700. 00 14,370.00 0. 5400 16, 200. 00 5 14 -2 -14 Greens Grade Fertilizer - Spec 5 Exception Noted ton Exception Noted; Green = Low bid Orange . Exceptions noted TOTAL BID: 102675. 00 149, 820. 00 109, 190. 00 100, 900. 00 COVER SHEET SIGNED x x x x PRICING SHEETS - FIVE x x x x REFERENCES FORM COMPLETED x X x X BIDDERS CERTIFICATION FORM X x x X ADDENDUM FORM RETURNED X x x X DRUG FREE WORKPLACE FORM X xx X x EXCEPTIONS NET 30 NET 30 NET 30 NET 30 SpecslSpecsl & & 33 havehave 3030 dayday delivery;delivery; 5 days AOR 10 Days 33- - 1010 daysdays deliverydelivery SecsSecs 2,2, 44&& 55- -" " withinwithin days".days". RECOMMENDATION :FOR AWARD: Specification 1 Southern States Specification 2 Southern States Specification 3 Southern States Specification 4 Howard Fertilizer Specification 5 John Deere Landscapes Packet Pg. 33 To: Michael D. Beedie, Acting City Manager From: Michael Beedie, Engineering & Utility Services Director Date: August 28, 2012 Subject: 1867 Amends Code of Ordinances for Consistency with LDC ATTACHMENTS: 8 - 14 -12 Ord 1867 re LDC SR ( DOC) 8 -14 -12 Ordinance 1867 ( DOC) SIGNATURE BLOCK: Stella Jones Completed 08/ 06/ 2012 5: 50 PM Tim Bolduc Completed 08/ 07/ 2012 3: 33 PM City Attorney Completed 08/ 07/ 2012 4: 14 PM Michael Beedie Skil ped 08/ 06/ 2012 9: 35 AM Carole Jones Completed 08/ 08/ 2012 8: 58 AM City Manager Completed 08/ 08/ 2012 10: 30 AM City Council Completed 08/ 21/ 2012 8: 01 AM  City of Fort Walton Beach Memorandum To: Mayor and Council From: Michael D. Beedie, P.E., Acting City Manager Date: August 13, 2012 Subject: Ord 1867, amending Code of Ordinance for Consistency with LDC 1. BACKGROUND: 1. 1. On March 27, 2012, City Council adopted Ordinance 1861, enacting a new Land Development Code ( LDC) for the City. 1. 2. There are several overlaps in procedures and regulations between the City's Land Development Code and Code of Ordinances. During the update of the Land Development Code, it was determined which items belonged in the LDC and which items belonged in the City's Code of Ordinances. An amendment to the Code of Ordinances is now needed to provide consistency with the LDC adopted in March 2012 and effective in May 2012. 2. DISCUSSION: 2. 1. Chapter 2 and Chapter 5 of the City's Code of Ordinances both contain language that either conflicts with or overlaps with the newly adopted LDC. The following revisions have been made to Chapter 2 in order to provide for consistency with the LDC: 2. 1. 1. Section 2. 01. 024 has been deleted. It conflicts with Section 9. 06. 01 of the LDC. 2. 1. 2. Section 2. 02, Boards and Committees, General, was modified to clarify that the terms of Board members and vacancy rules outlined in this section only apply to boards and committees specifically outlined in the Code of Ordinances, and do not apply to the Local Planning Agency formerly the Municipal Planning Board), Board of Adjustment, and Code Enforcement Board. These boards' rules and procedures are outlined in Chapter 1 of the Land Development Code. Sections 2. 02. 02, 2. 02. 03, and 2. 02. 05 have been revised to reflect this change. 2. 1. 3. Sections 2. 04, 2. 05, and 2. 11 have been deleted. The rules and procedures for the Board of Adjustment, Code Enforcement Board, and Municipal Planning Board ( now Local Planning Agency) are located in Chapter 1 of the Land Development Code. 2. 2. The following revisions have been made to Chapter 5 in order to provide consistency with the LDC: 2. 2. 1. Added Sections 5. 06, 5. 07, and 5. 08 that were deleted from the Land Development Code. These sections deal with property maintenance and  nuisances rather than land development issues, and therefore were relocated to the Health and Sanitation Chapter of the Code of Ordinances. 2. 2. 2. Section 5. 04. 02 was modified to clarify what constitutes a nuisance condition. 3. FINANCIAL INFORMATION: 3. 1. Ordinance